Terms and Conditions
Terms and Conditions
Section 1: Fees
- Fees are payable for a full pay period (full term 10 weeks) regardless of attendance unless explicitly arranged with the Principal.
- Fees must be received by the due date otherwise a 20% charge will be added to all accounts not paid by the due date on the invoice. Students may be asked to sit out if fees are not brought up to date after a certain time.
- Students (with the exception of adult classes) are automatically enrolled each term unless notice is given by the termly withdrawal deadline.
- There are no refunds if a student is absent from a class.
- On the rare occasion that a class is cancelled due to the sickness of the teacher, a health epidemic or any unforeseen event, we will try to reschedule the class or give class credit. This may be on a different day and time from when the class was originally scheduled, and might involve an extension to the term dates. No refunds will be given in this case.
- If it is necessary to cancel a class due to adverse weather conditions or if a child cannot attend a class due to their participation in another Ovation Arts performance/exam/event, class fees will not be refunded.
- If a student is asked to leave a class due to a breach of any of the conditions detailed within this document, fees will not be refunded.
- Any extra classes such as exam coaching and private lessons will be in addition to the normal class fees. Invoices must be paid before lessons are attended. 48 hours notice must be given for cancellation of private lessons otherwise fees will not be credited.
- Ovation Arts retains the right to change fees without prior notice. As much notice as possible will be given to all parents/guardians.
Section 2: Cancellation or Amendment
- If you intend to withdraw your child from Ovation Arts or change any class(es) that your child undertakes, a minimum of half a terms notice (6 weeks of lessons) in writing is required on or before the last day of the first half of the term and the withdrawal of or change will take effect from the beginning of the next term. Half a term’s fees will be charged if notice is given after this date.
- If cancellation of half a term or a full term occurs after the deadline for the next termly fees, a full term of fees will be charged. No exceptions will be made. Failure to pay an invoice will be dealt with.
Section 3: Uniform, Class Timing and Behaviour Etiquette
- Clean and tidy activewear is mandatory.
- Students must wear their hair neatly tied back.
- Jewellery items including watches must be removed before the lesson. Small studded earrings are permitted.
- Students should be dressed and ready to start their class on time, and be collected promptly at the end. The principal/teacher is not able to provide supervision or accept responsibility for children outside of the lesson time.
- Students are asked to wait quietly until their class begins.
- Students and parents/guardians are required to demonstrate mutually respectful behaviour to the teaching staff, fellow students and the halls. Poor behaviour will not be tolerated and may result in the student being asked to leave the School. Under no circumstances will bullying be tolerated and should be brought to the Principal’s attention immediately.
- The Principal reserves the right to exclude any student from the class for inappropriate/ bad behaviour.
- Students are responsible for their own property and bring items at their own risk. Ovation Arts Australia is not responsible for any lost, damaged or stolen items.
- Students are not permitted to use mobile phones during a class with exception to students using their My Acro App. Any mobile phones brought into the lesson is at the student’s own risk and these must be on silent.
Students are not permitted to leave the studio without permission from the teacher. - Children of primary school age and under must be collected from inside the studio by a parent/carer or responsible adult. The teacher must be informed if collection is undertaken by persons other than the child’s parent or legal guardian.
- Food and drink should not be brought into the class with the exception of water.
- No nuts, shellfish or eggs are to be brought inside the studio. If students have consumed these foods they must wash their hands with soap.
- Students will be expected to leave the lockers the way they were found. All rubbish placed in the bins.
Section 4: Miscellaneous and Data Protection
- All parents must complete the online enrolment form upon joining the school.
- A full term is based on 10 weeks. We try our best to coincide with school term dates. Termly fees are fixed and not adjusted.
- The School is affiliated with Acrobatic Arts. Entry for any examination is at the discretion of the class teacher and Principal.
- A certain amount of risk is carried by any physical activity. Students taking part in any of our classes or events run by Ovation Arts do so at their own risk.
The school timetable may be revised at any time but you will be notified by any changes via email. In the occasion of an injury, Ovation Arts will address first aid, injury reports, and check in with parents. Paramedics will be called if necessary. Please ensure you have your phone on you at all times in case of emergencies especially if you are dropping your child off. - All rehearsals and extra lessons for performances must be attended in order for participation to be permitted.
- To ensure the correct teaching of technique, physical contact may be necessary to guide students into the correct position. We will always make these corrections with care and respect of the student, safety of both coaches and students is always our first concern.
- Students will be selected for dance exams, competitions & teams at the principals discretion.
- The school timetable may be subject to change at any time. Parents/carers will be notified of any changes.
Section 5: Changes to the Terms and Conditions
- Ovation Arts Australia reserves the right to change these terms and conditions at any time for the benefit of the business, staff or participants.
- Customers are required to acknowledge their acceptance of the terms and conditions by checking the relevant box during online application.
- The term and conditions must be accepted in order to enrol in classes at Ovation Arts Australia.
- Completing and submitting the enrolment form, and/or attendance at class confirms your acceptance of our terms and conditions.