Terms and Conditions
Building Security Procedures and Protocols
All parent, visitors and staff are required to sign in and out of the building via the reception.
Under no circumstance are student to allow each other access into any area as it will not be logged. Pupils must not enter studios without a member of staff present.
School Closing
The School is not responsible for classes cancelled as a result of extreme weather conditions or any other circumstances beyond its control. The Schools Facebook page and website will be updated to reflect the changes made to class schedules.
Parent Observation Days
Once a term an invitation will be sent out to parent’s to view classes of their child/children. All parents must book in advance through the booking form on the invitation. Failure to do so will result in the parent being unable to gain access to the studios. No parent/visitor is granted access to the studios without a receipt of a visitor’s badge. At no other time are parents permitted access to the studios without 48 hours written notice from the given instructor.
Uniform Shop and Costume Hire
Parents and Guardians will be responsible for the safe keeping and reasonable use of any costumes or other equipment provided by the school, whether or not there is any charge arising in respect of the use of such costumes and/or equipment. The School reserves the right to make any appropriate charge, if due diligence has not been exercised in this respect.
Lost and Found
Lost and found items will be reported and held at reception for a reasonable amount of time. Should the item not be collected it will be donated to a local charity. Students are asked to mark all personal items with permanent ink. The School cannot accept responsibility for the security of, nor the collection of, a Pupil’s personal belongings, whilst on any premises used by The School.
III. Community Expectations
Mobile Phone Use
Having and using a mobile phone is a privilege, which can be revoked by staff at anytime. Students may bring mobiles to Adagio, however, they must be silenced or turned off during all classes unless otherwise specified by a teacher. Phone calls can be made in reception; students may text in recreational areas provided they are not scheduled to be in class at that time. Students may not use their phones in the studios or homework room unless specified by a teacher.
Use of Electronic devices
Students are prohibited from using ALL electronic devices whilst in the studio during class time; this includes, but is not limited to, cell phones, music devices, gaming systems, and video/digital cameras. The School reserves the right to confiscate any and all devices during class, to be returned to the student at its completion.
Internet Safety Policy – Appendix A
Please ensure your child reads and signs the Internet safety agreement.
Vehicle Use and Parking
Please adhere to the car parking and traffic flow installed in the car park. This keeps your child and others safe.
Smoking Policy
Smoking is strictly prohibited on the premises.
Consideration of Others
Students are expected to act respectfully towards fellow students, visitors, faculty and staff members. All students should speak courteously to each other at all times. Abusive, profane, or disrespectful language is not acceptable at any time. Disruptive or distracting behaviour in class, studios, hallways, homework room or other shared spaces is not acceptable at any time.
Staff Only Areas of the Building
Some areas of the building, including offices and staff room are to be used by the School and visiting staff only. Students and parents are not permitted to be in Administrative or staff only areas without permission. Any unauthorized persons discovered in Staff Only Areas may be subject to suspension or expulsion from The School.
IV. Policies and Expectations
Level Placement and Advancement
Each student is placed in a ballet level for the year. The progress of each student is continuously monitored throughout the year by staff and The Principal, who reserve the right to change a student’s level when appropriate.
Please note: Students do not automatically advance to the next level at the end of each year. Emotional maturity, physical development, comprehension, competency of execution, correct body positioning and adequate body strength may require additional training at any given level. Questions about student’s progress can be directed to the Principal in writing or via email whose decision is final regarding level placements.
Attendance and Lateness
Pupils punctuality is very important please be ready for the commencement of each class, we stipulate that if a student is more than 10 minutes late they will be unable to participate in the class, but they may watch. Pupils must warm up prior to class for their own safety to help prevent any unnecessary injuries occurring.
Illness and Injury
Injuries must be reported to the Teacher taking the class and entered in the injury register. Any prolonged injury must be discussed with the Principal. Pupils who are not feeling well, are recovering from an illness, or are injured, are encouraged to watch their classes. Missed classes can be made up in the level below their own, within two weeks of absence. If a pupil is unable to attend classes for more than two weeks please ensure you call or email the administrative team and leave a message concerning the reason for the absence i.e. holiday, sickness or injury.
01277 244 345
Lockers
Lockers in the changing rooms are available to all levels of students. Lockers are £10 per term but there will be a £10.00 replacement fee if the key or lock is missing, damaged or lost. Lockers will be assigned on a first come first served basis. The School reserve the right to open and search lockers if there is a concern regarding student safety. Lockers will also be opened if the environment of the changing rooms is found to be unhealthy or unsanitary. Lockers must be emptied at the end of each term and any items left in lockers will be disposed of. A locker request form can be found in Appendix B of this handbook and must be returned with the signed locker agreement to the School administration.
Parent Conduct
Students and parents are expected to be polite to one another and to School staff. Any rude or aggressive behaviour from students or parents will not be tolerated. Any use of offensive language or harassment of The School staff will result in dismissal of the student without refund. Parents are prohibited from disciplining any child other than their own. Any questionable student behaviour is to be reported directly to any staff member.
Instructor-Student Contact
The School strives to offer training that is individual and “hands-on”. It is appropriate for a member of staff to manually and physically position a pupil to expound a point of instruction or to pinpoint for an individual flaw in his/her technique. The School neither condones nor tolerates any touching of students by instructors that is harmful, professionally reckless, or that violates generally accepted tenets of propriety. Before registering, please consider that it is The School’s policy to correct children with physical contact. If a student or parent/guardian is uncomfortable with this policy, they may wish to reconsider registering the student.
Withdrawal from The School
A pupil withdrawing from The School program must provide The School with written notice a FULL term in advance. If postmarked notification or email is not received by the time stated above the student is considered to be continuing participation in the subsequent term and full term payment is required.
Disciplinary Process
The School reserves the right to discipline students for any infraction of the expectations and polices outlined in this handbook. Disciplinary actions may result in suspension or expulsion from The School. The level of discipline is at the discretion of the Principal and staff. Parent will be notified in writing.
First Offence: Verbal or Written Warning
Second offence: Suspension and parents will be notified. The student and parents may be asked for a meeting with the Principal and staff.
Third offence: Suspension or Expulsion
The School is not required to provide prior warnings to students and may, at its sole discretion, advance to more severe actions, including immediate expulsion.
Major School Infractions
Respect for the law, as well as genuine concern for the physical, psychological and emotional well-being of its students motivates the School policies. Major school infractions typically require thoughtful consideration of all issues therefore decisions regarding these infractions may not be immediate.
Appropriating, stealing or causing wilful harm or damage to the property of another person or The School, or wilfully engaging in conduct that results in damage to the property of another person or the School, will result in suspension or expulsion. Students and/or Parent/Guardian will be responsible for any damages incurred.
Any student whose actions tarnish the reputation of The School, jeopardises the safety, order and discipline, or social cohesion of the community, or whose behaviour serves as a negative influence to The School or other students, regardless of where or when those actions occur, including on social media websites, may be subject to suspension or expulsion at the discretion of the Principal.
If a student engages in any activity that has the potential or does in fact jeopardise the safety, security and health of oneself or others, the student may be suspended or expelled.
Suspension and Expulsion
Every student is expected to behave in a disciplined, responsible, and courteous manner when on the school premises. The School Principal reserves the right to suspend or expel a student at any time whose attitude, work habits, overall conduct, class attendance, or physical fitness for classical dance training is judge unsatisfactory. The School also reserves the right to dismiss any student who has a medical condition that places him/her or his/her classmates and faculty staff at risk. At the time of suspension the Parents/Guardians of the student will be notified and a meeting will be scheduled.
In the event of an expulsion or dismissal, ALL tuition must be paid for the term/year. It is the responsibility of the Parents/Guardian to ensure the payments continue to be made on the dates outlined in out Payment Terms.
Tuition, and Other Payment Information
Tuition Payment Agreement
The Tuition payment agreement is effective for all tuition. All payments must be made on the dates given in your registration pack, whether this is Annually/Termly/Instalments. All dance tuition paid to The School is non-refundable and non-transferable. We provide discounted dance tuition packages, however, should students want to participate in any further classes additional class fees apply.
Payment Terms
The terms fees are payable in advance, no later than the FIRST day of term. Pupil’s fees for those joining after the start of term are due within 7 days of receipt of invoice. A full term’s fees are due for new entrants up to Half term, thereafter half a terms fees are due. All other fees are payable within 7 days of receipt of invoice. All classes are charged by the term without reference to the number of classes missed, whatever the reason or cause. A minimum surcharge of £25.00 will automatically become payable for late payment. Failure to comply with these payment terms, without valid reason, may lead to a request that the pupil be withdrawn from The School.
Late Payments
Late payments will incur a surcharge of £25. Each reminder is charged at £10; a second reminder will result in your child’s place being offered to the next child on the waiting list.