Terms and Conditions

COVID OPERATIONAL POLICY
STUDENTS:

• Only children who are symptom free can attend the dance studio.

• Children are not allowed to attend Academy classes if they have been given Calpol or any other temperature reducing medication.

• Children must only arrive to the classes that they have successfully enrolled into and must only attend on their allocated days.
• Children must be supported by parents in age appropriate ways to understand the steps they can take to keep themselves safe during classes including regular hand washing, covering mouth when coughing and sneezing into tissue (Catch it. Bin it. Kill it)
• Children must bring their own named water bottle. Cups can not be used.
• Children must arrive dressed for dance.
• Children must understand the rules of social distancing.
• Students must enter through one door and exit out of another door (Directions of this will be evident when attending classes).
• Non-Slip 'Boogie Spots' will be laid out in the studio at 2 metres a part for students to safely dance at a social distance.

PARENTS/CARERS

• Parents must physically distance.
• Only parents who are symptom free should drop off or collect children.
• Advise ONE parent/carer to drop off and collect.
• If more than ONE parent at the door, they must social distance at 2 metres apart.
• Should parents need to speak to Adele then please email her via Class Manager. 
• Door step drop offs ONLY. No parents allowed into the studio or building.

HYGIENE & HEALTH AND SAFETY

• ALL children and teachers must wash their hands on arrival to the dance studio.
• Children and staff to wash their hands between each lesson.
• Communal areas, touch points and bathrooms will be cleaned regularly and between classes.
• All waste must be disposed of in a hygienic manner.
• Tissues must be immediately disposed of.
• Chairs will not be in use.

RISK ASSESSMENT

Inline with the government guidance, a full risk assessment will be carried out.

PPE

• Teachers will be wearing face shields or masks.
• Face masks, gloves and disposal aprons will be worn if Fisrt Aid needs to be carried out.

BUILDING

• Doors and emergency exits to be open as much as possible to ensure ventilation.

RESPONDING TO A SUSPECTED CASE

In the event of a student developing suspected Coronavirus symptoms whilst attending the dance studio, they should be collected by parent/carer as soon as possible and isolate at home, inline with government guidance. Whilst waiting for the student to be collected, they will be isolated from others. The staff member responsible for the child will wear PPE and the area will be thoroughly cleaned immediately after child is collected. In the event of a staff member developing suspected Coronavirus symptoms whilst working at the studio, they should inform Adele and return home immediately to self isolate inline with NHS guidance.

BY ALLOWING YOUR CHILD TO RETURN TO CLASSES, YOU BARE AGREEING WITH THIS OPERATIONAL PLAN

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Registration

• Parent/Carers of new students, must fill out a Registration Form and Policy & Procedure Form on Class Manager to ensure parental consent is given.
• Students MUST arrive on time for registration then sign in before class starts. 
• Children under the age of 18, are not permitted to enter or leave the building without an adult.
• AFPA will not be responsible for your child other than during their schedule class times.

 

PLEASE NOTE: Classes are organised by age groups but occasionally some students are placed in classes according to their technical abilities. This decision is made by the Principal ONLY. 

 

Attendance

At AFPA we take great pride in the professional standards and commitment levels of all our trained staff and students. Regular attendance is essential for the progression of individuals and flow of class structure. We ask pupils to be prompt for class and attend regularly. We ask parents/ carer/ adult student to inform the principal either by phone, text, email or Facebook if your child is unable to attend within 24 hours prior to class. 

There are no exceptions on payment to all classes set by Standing order unless an unavoidable situation occurs i.e. severe illness, hospitalisation, injury. To sustain the students place the monthly payment may still be made (at the discretion of the Principal). If not, the child will lose their place at the Academy and may re-enrol at a later date if there is availability. If a child does not attend class for over 4 weeks of classes, and the principal is not informed, it will be understood that the child is no longer attending the Academy and their place will go to a child on the waiting list.

If a student’s commitment to another dance establishment starts to conflict with the AFPA, then parent/carer will have to make a decision of which to attend or asked to change to a more appropriate class at AFPA.

 

Late Arrivals

Students who are more than 10 minutes late for class will only be allowed to partake in the remainder of the class at the discretion of the teacher. If told that they are unable to partake due to being late, the fee for that class will not be reimbursed. Students who are late on a regular basis may be changed to another class that is at a more convenient time.

 

Dress Code & Streetwear Orders

For any AFPA Streetwear orders please email via the Adele Francesca Performance Academy [email protected], Class Manager portal (price list and sizes at main desk).

All students must wear the Adele Francesca Performance Academy T-shirt along with black, grey or white joggers/leggings to each class. No jeans/stretchy jeans/jeggings allowed. Academy clothing cannot be customised. Footwear must be supportive trainers or dance pumps only. Please make sure laces are tied in a bow and not tucked in. All hair must be tightly secured and away from the face. No external dancewear should be worn to AFPA classes. No jewellery, ONLY small studs and jewellery worn for religious or cultural purposes.

 

Dates & Events

It is the responsibility of the parent/carer or adult student to be aware of all school activities, extra classes and dates that school is open/ closed. THE ACADEMY IS OPEN TERM TIME ONLY. Please check for posts on social media, letters and texts to parent/carers and students. It is the parent/carer responsibility to check all of these avenues frequently to ensure they are well informed.

 

Cancelation Policy

AFPA reserves the right to cancel any class that fails to meet our minimum enrolment requirement. In the event of such a cancellation your child will be offered an alternative class place. If a suitable class place is not available, you will be refunded for any remaining classes paid for in that term. There are NO refunds or adjustments made for missed classes. Tuition is based on enrolment NOT attendance.

As a courtesy, if a teacher/substitute teacher cannot make a class due to unforeseen circumstances, then an extra class will be scheduled by the principal. 

 

Child Protection & Health & Safety

AFPA is committed to protecting all of the young people in our care, therefore all staff will have an up to date DBS check and there will be a First Aid member of staff on duty. AFPA recognise that personal information is confidential, therefore, any unauthorised disclosures are a breach of contract and an offense under the Data Protection Act. All information held on computers and paper-based systems are managed appropriately (Please read and sign GDPR form).

If a child is feeling unwell or obtained an unexpected injury during class, staff will do their best to comfort and aid the child until parent/carer arrives. It is the responsibility of the teacher to contact the parent (via information provided on Class Manger). Arrangements will be made for parent to safely collect the student at reception.

Toilet Breaks

 

It is encouraged for students to attend and use the toilet independently; preferably before class begins, to save any interruption. We have a designated toilet for the students to use which is disinfected for our sole use and situated adjacent to the dance studio. During class time there are scheduled toilet and water breaks. Children are encouraged to go in measured groups to visit the toilet (students 7yrs or under will be chaperoned by an older student). The amount of toilet breaks depends on the age of the class – it is understood that younger students will perhaps need more breaks. Please be made aware that no other toilets in the building are allowed to be used by Adele Francesca Performance Academy students.

 

If your child needs the toilet during class time, they must abide by our easy-to-follow rules;

1.     Ask AFPA member of staff to use the toilet.

2.     After using the toilet, students must wash their hands with soap and water provided, then dry them.

3.     Immediately return to the studio in order for training to commence. 

Loitering in the toilets or in the corridors is prohibited and will be taken seriously if any students are found breaching this rule. 

Substitute Teachers

Qualified Substitute Teachers/Assistant Teachers are used when AFPA instructors are ill, on vacation or have other professional commitments. Students are expected to come to class on a consistent basis even if their usual instructor is not present. 

 

Dance Monitor

Children/Young students from classes above the age of 10 years, may be selected by a teacher to assist in a younger class via a rota system. This system will enable child/student helpers to receive work experience status to help shape and equip them with training, which can be added to their Curriculum Vitae in years to come. Though children may be of assistance to the teacher they are also used as performers for showcases. If a rehearsal class is set, then selected Dance Monitor’s are expected to also attend.

 

Classes set by Standing Order

Payment(s) are made by the 28th OF EVERY MONTH – JANUARY TO DECEMBER. If payment(s) is paid after the 28th of the month, then parent/carer will incur a £5 late fee charge and the child will not be allowed to attend class until payment is received. Payments are calculated by the number of weeks the studio is open, holidays are deducted and then final payment is set up via pro-rata system (term dates available on request).

 

Additional Payments

There may be additional fees throughout the year included, but not limited to, masterclasses, guest choreographers/ workshops, costumes, shoes, competition fees, convention fees, travel fees, dance clubs. If any of these arise during the course of the year, parents will be notified in advance.

 

Parents Information

Children who attend class under the age of 7 years old MUST have a parent/carer in the building at all times if Covid regulation permit this, filing that parents may wait outside.

Parents/Carers are NOT allowed to enter studio whilst a class is in progress. This goes for ALL classes including competition classes. Unpermitted entrance to the studio is disruptive to the teacher and the children. 

Parent/Carer’s must supervise younger siblings at all times whilst in the building. Under no circumstances are parents allowed to leave a sibling/ family member/friend alone at the studio whilst Academy student is taking class.

Student & Parent/Carer Code of Conduct:

Students must act respectfully to their Instructors, AFPA Staff and their fellow students at all times. Students under the age of 18 may ask for assistance from the adults in charge if they have trouble with another student. 

 

At no time during class are students allowed to physically touch another student unless instructed by their teacher (partner work). At no time are students allowed to touch or go through another student’s belongings. No foul language is allowed at any time. Mobile phones are NOT allowed to be used inside the studio whilst a class is in process. No alcohol or weapons of any kind are allowed on our premises.  

Lack of respect, by students or parents, in or out of the classroom will not be tolerated. If his/her behaviour- or that of the parent, family members or carer, is disruptive or disrespectful we reserve the right to inform a student that he/she should seek instruction elsewhere. Students who disrupt class will be asked to sit out of class, at which time a parent/carer will be notified. 

Students & parents/carer’s not adhering to AFPA code of conduct policy will be dismissed from our program at the discretion of the Principal. To respect everyone’s privacy, parents who need to speak to the Principal regarding a personal issue, are asked to arrange an appropriate time before or after class.

If your child is experiencing any difficulties in or out of Adele Francesca Performance Academy which need addressing to me, please report this to me via email [email protected]. All information will be kept confidential. It is the parent/carers responsibility to inform me of such issues so that the development of your child can be monitored appropriately. In turn, regular in-class progression reports will be communicated between teacher and parent/carers. 

Competition & Showcase Rehearsals

• Extra classes are required for competition students with an additional payment. 
• Competitions and/or showcases require dedication from parent/carer’s as well as the student’s. Students must not miss rehearsals for competitions or showcases. It is ONLY considered an “excused” absence when the school activity is for a grade.
• If four classes are missed, the piece(s) will be reworked with NO guarantee that your child will retain a part in the piece. Should the choreographer decide to add extra rehearsals, these too, are mandatory, and will count as a miss if your child is absent. All dancers must be present at the final rehearsal/class before a competition/showcase. Failure to attend means your child forfeits participation. 
• Adele Francesca Performance Academy competition students may not be part of a competition team outside of the Academy informed and no longer attending competition classes at AFPA. 
• All competition and showcase costume fees are non-refundable unless otherwise specified. 

Termination

If you wish to terminate your child’s place at the Academy/stop monthly payments for any other reason, AFPA must have WRITTEN CONFIRMATION four weeks prior; if written notice is not given four weeks’ prior, tuition will be charged in full.

ONCE YOU HAVE READ ADELE FRANCESCA PERFORMANCE ACADEMY POLICY AND PROCEDURES 2020 AND UNDERSTAND THAT FAILURE TO ABIDE BY THESE POLICIES AND STANDARDS MAY REQUIRE DISMISSAL FROM THE STUDIO, PLEASE SIGN TICK THAT YOU AGREE TO THE TERMS & CONDITION AND PRIVACY POLICY.

 

It is our duty at Adele Francesca Performance Academy, to ensure that policies are revisited annually.

 

Thank you!

 

Adele Ogiste BA (Hons.)

Principal of Adele Francesca Performance Academy