Privacy Policy

PRIVACY POLICY APC Studios Privacy and GDPR Policy (2026/2027 Academic Year)

APC Studios is committed to protecting your privacy and handling personal information responsibly and in accordance with UK data protection legislation. This policy is based on the principles outlined in the Data Protection Act and GDPR. Your existing policy already outlines these obligations in detail.

Information We Collect

We may collect the following information:

• Student names and dates of birth
• Parent and guardian contact details
• Emergency contact information
• Medical information
• Attendance records
• Examination records
• Progress notes
• Safeguarding information
• Photographs and videos

Why We Collect Information

Information may be collected for the purposes of:

• Class administration
• Student support
• Safeguarding
• Emergency situations
• Examinations
• Workshops
• Performances
• Communication with families

Medical Information

Parents and guardians are responsible for ensuring that all medical information, allergies, medication, emergency contacts and additional support needs are accurate and kept up to date.

Any changes should be updated through the Parent Portal as soon as possible.

Parents and guardians are responsible for ensuring that all medical information, allergies, medication, emergency contacts and additional support needs remain accurate and are updated whenever circumstances change.

Parents and guardians must inform APC Studios of any injury, illness or medical condition that may affect a student's ability to participate safely in classes, workshops, examinations, rehearsals or performances.

Data Storage

Student information is stored securely using password-protected systems, including Class Manager.

Paper records are stored securely, and access is restricted to authorised staff.

Sharing Information

Information will only be shared when necessary for:

• Safeguarding
• Medical emergencies
• Examinations
• Legal obligations

Information will never be shared unnecessarily.

Your Rights

You have the right to:

• Access your personal information
• Correct inaccurate information
• Request information held by APC Studios
• Withdraw consent where appropriate

Subject access requests can be made by contacting APC Studios directly.