Terms and Conditions of Registration

General Data Protection Regulation (GDPR)

GDPR means that Caterpillar Dance School must;

* Manage and process personal data properly

* Protect the individual’s rights to privacy

* Provide an individual with access to all personal information held on them

Caterpillar Dance School is a recognised school with the CDMT and as so, is required to collect and

manage certain data. We need to know parent’s names, addresses, telephone numbers, email

addresses. We need to know children’s’ full names, addresses, date of birth and School Education,

along with any medical or SEND requirements. We are requested to provide this data to Medway

County Council, Kent County Council & other council areas where our performances take place; this

information is sent to the Local Authority via a secure electronic file transfer system.

Full details of our policy can be found in our Parent and Student Handbook online

Payment of Fees

Payment for term fees can be made by cash, bank transfer or stripe through an automated invoicing

system.

We do not accept cheques. This includes payment for term fees, private lessons, exam coaching,

uniform, merchandise and exam fees.

Private lessons, exam coaching, uniform, merchandise and exam fees all incur an additional cost and

are NOT included as part of your term fees payment.

To ensure that the teachers are not unduly distracted from the class, we ask that any cash payments

are enclosed in a pre-printed sealed envelope marked with the child’s name and date of payment.

Please note that under no circumstances are teachers permitted to accept payments during the class

except from within the pre-printed envelopes.

Please note an automatic fee of 10% will be charged on all late payments unless pre-authorised by

the Principal.

Non Payment – For every payment that is Late without previous notice there will be a reminder email

sent and an additional £3 will be added to the bill for every week that it is late. If payment is still not

made within 1 month of reminder your place will be suspended and you will be unable to return to

class until payment has been made. If payment is still not made after 3 months of suspension you

could be taken to the small claims court.

If you are absent, please let us know so we can make a note on the register. As failure to pay your

fees on time, and non-attendance during the first two weeks of term may result in your place being

given to another student on our waiting list.

Dress Code

All dance Schools have a dress code, and we ask all students and parents to observe the dress code

as stated in the handbook you will receive upon registration.

New students are allowed a period of 6 weeks to organise the correct uniform during which time they

can wear their own dance wear. Regulation uniform is ordered through Caterpillar Dance School only.

Media Policy and child safeguarding

At Caterpillar Dance School we take child safeguarding extremely seriously. The filming and taking of

photographs during classes from outside the studio by parents, carers and other students is strictly

prohibited. From time to time Caterpillar Dance School teachers may take group photographs of

children for use on our website, facebook community page and closed parent group. We may also film

routines and post these on our closed group to help children practice.

Your authorisation to use a photo or photos of your child within this context is therefore requested in

accordance with Child Protection Act. Student names will not appear in any publicity unless requested

(e.g. for examination result purposes or to recognise students achievements); in this case there will

be consultation with the parents.

Full details of our Media Policy and Child safeguarding can be found in our Parent and Student

Handbook online.

Cancellation of classes

Caterpillar Dance School reserves the right to cancel any classes that fail to meet our minimum

enrolment requirement. In the event of such a cancellation, your will firstly be offered an alternative

class place. If a suitable alternative class place is not available, you will be refunded for any remaining

classes in the term.

Bad Weather & Illness

Recent years has seen the odd occurrence of bad weather, which has forced the venue to close due

to health and safety. Similarly, occasionally a teacher may fall ill and it proves impossible to provide

adequate cover. In these instances the school will re-schedule classes at the end of or in the following

term and no refunds are offered.

Leaving Caterpillar Dance School

We understand that from time to time peoples’ circumstances change and that you or your child may

no longer be able to attend classes. In order to ensure that classes remain viable; notification to

withdraw from a class during the academic year must be given in writing with at least one full payment

term.

Failure to provide such written notice will result in you being billed for one terms tuition fees. Students

who wish to re-join classes at a later date who have not given notice of leaving will be charged a £25

admin fee.

Privacy Policy