Terms and Conditions
Terms and Conditions of Registration
General Data Protection Regulation (GDPR)
GDPR means that Caterpillar Dance School must;
* Manage and process personal data properly
* Protect the individual’s rights to privacy
* Provide an individual with access to all personal information held on them
Caterpillar Dance School is a recognised school with the CDMT and as so, is required to collect and
manage certain data. We need to know parent’s names, addresses, telephone numbers, email
addresses. We need to know children’s’ full names, addresses, date of birth and School Education,
along with any medical or SEND requirements. We are requested to provide this data to Medway
County Council, Kent County Council & other council areas where our performances take place; this
information is sent to the Local Authority via a secure electronic file transfer system.
Full details of our policy can be found in our Parent and Student Handbook online
Payment of Fees
Payment for term fees can be made by cash, bank transfer or stripe through an automated invoicing
system.
We do not accept cheques. This includes payment for term fees, private lessons, exam coaching,
uniform, merchandise and exam fees.
Private lessons, exam coaching, uniform, merchandise and exam fees all incur an additional cost and
are NOT included as part of your term fees payment.
To ensure that the teachers are not unduly distracted from the class, we ask that any cash payments
are enclosed in a pre-printed sealed envelope marked with the child’s name and date of payment.
Please note that under no circumstances are teachers permitted to accept payments during the class
except from within the pre-printed envelopes.
Please note an automatic fee of 10% will be charged on all late payments unless pre-authorised by
the Principal.
Non Payment – For every payment that is Late without previous notice there will be a reminder email
sent and an additional £3 will be added to the bill for every week that it is late. If payment is still not
made within 1 month of reminder your place will be suspended and you will be unable to return to
class until payment has been made. If payment is still not made after 3 months of suspension you
could be taken to the small claims court.
If you are absent, please let us know so we can make a note on the register. As failure to pay your
fees on time, and non-attendance during the first two weeks of term may result in your place being
given to another student on our waiting list.
Dress Code
All dance Schools have a dress code, and we ask all students and parents to observe the dress code
as stated in the handbook you will receive upon registration.
New students are allowed a period of 6 weeks to organise the correct uniform during which time they
can wear their own dance wear. Regulation uniform is ordered through Caterpillar Dance School only.
Media Policy and child safeguarding
At Caterpillar Dance School we take child safeguarding extremely seriously. The filming and taking of
photographs during classes from outside the studio by parents, carers and other students is strictly
prohibited. From time to time Caterpillar Dance School teachers may take group photographs of
children for use on our website, facebook community page and closed parent group. We may also film
routines and post these on our closed group to help children practice.
Your authorisation to use a photo or photos of your child within this context is therefore requested in
accordance with Child Protection Act. Student names will not appear in any publicity unless requested
(e.g. for examination result purposes or to recognise students achievements); in this case there will
be consultation with the parents.
Full details of our Media Policy and Child safeguarding can be found in our Parent and Student
Handbook online.
Cancellation of classes
Caterpillar Dance School reserves the right to cancel any classes that fail to meet our minimum
enrolment requirement. In the event of such a cancellation, your will firstly be offered an alternative
class place. If a suitable alternative class place is not available, you will be refunded for any remaining
classes in the term.
Bad Weather & Illness
Recent years has seen the odd occurrence of bad weather, which has forced the venue to close due
to health and safety. Similarly, occasionally a teacher may fall ill and it proves impossible to provide
adequate cover. In these instances the school will re-schedule classes at the end of or in the following
term and no refunds are offered.
Leaving Caterpillar Dance School
We understand that from time to time peoples’ circumstances change and that you or your child may
no longer be able to attend classes. In order to ensure that classes remain viable; notification to
withdraw from a class during the academic year must be given in writing with at least one full payment
term.
Failure to provide such written notice will result in you being billed for one terms tuition fees. Students
who wish to re-join classes at a later date who have not given notice of leaving will be charged a £25
admin fee.