Privacy Policy

·       Parents have the right to be informed about what information is held about them and their children. We need to know parent’s names, addresses, telephone numbers and email addresses. We also need to know children’s full names, addresses, date of birth, educational school, along with any medical and SEN requirements. 

 

·       For shows and examinations, we are then requested to send this information to the Local Authority – Bucks County Council (Child Employment Services) for BOPA licences and examination boards (ISTD - Imperial Society of Teachers of Dance) This is sent via a secure electronic file transfer system and these recipients have their own policies and procedures in place in relation to GDPR. When timetables for examinations are sent back to Claire Andrews Dance Academy no PIN Numbers or date of births will be displayed on our noticeboard. 

 

·       At any point, parents can make a request relating to their data and Claire Andrews Dance Academy will need to provide a response (within 1 month) Once a student leaves their records will remain on file for 2 years and then all information will be erased and shredded.

 

·       All paper copies of registration forms are kept in a locked filing cabinet at Claire Andrews Dance Studio in Beaconsfield. Information from paper or scanned registration forms are transferred onto our data software system – DanceBiz which is password protected and enables us to send groups emails, have electronic registers, organise class timetables and send invoices etc. DanceBiz is fully compliant with these new regulations. Members of staff can have access to these files in case of an emergency, but all information is confidential, and records remain on site at all times.

 

·       At shows, or any other performances outside the studio, all information will taken with us and will be locked away, and only Miss Claire and teachers will have access to information in case of an emergency. No chaperones /parent helpers will be allowed access to any information. 

 

·       GDPR means that Claire Andrews Dance Academy must;

a)    Manage and process personal data properly

b)    Protect the individual’s rights to privacy

c)     Provide an individual with access to all personal information held on them

 

·       A more detailed GDPR policy is available at the studio should you wish to request to read it.