Clandon School of Dance

Privacy Policy

PRIVACY POLICY  



Clandon School of Dance will only use personal information if we have proper cause. This may include sharing with third parties for the purpose of entering children for examinations, obtaining performers license and participating in other dance-specific activities. 


COLLECTION OF INFORMATION

We obtain information when you

  1. Complete a registration form - hardcopy or online 
  2. Communicate via telephone, email or in person 


TYPES OF PERSONAL INFORMATION WE COLLECT INCLUDE:

  1. Parents / guardians name(s)
  2. Postal address 
  3. Email address
  4. Telephone number 
  5. Child’s name 
  6. Child’s date of birth 
  7. Child’s relevant medical history 


USE OF INFORMATION 

  1. To process your child’s registration for classes in the school.
  2. Provide information to the Royal Academy of Dance (RAD) and Imperial Society of Teachers of Dancing (ISTD) for examination purposes. 
  3. To enable us to obtain performers licenses for Surrey County Council for our shows 
  4. To enable us to enter children in festival competitions and other external events 


RETENTION OF INFORMATION 

We hold your personal information for as long as a family member attends classes at Clandon School of Dance or as long as is set out in any relevant contract or agreement you hold with Clandon School of Dance. 


ACCESS TO YOUR INFORMATION 

External organisations - we do not give out your information to any other organisation / school other than the aforementioned third party services. 


Teachers - will be provided parent / guardian telephone numbers for use in an emergency, and necessary medical information. 


Parents - will not be given information without your permission. 


ACCESS AND UPDATING YOUR INFORMATION 

The accuracy of your information is important to us. You can access and change your details on the ClassManager Parent Portal. 

Please email -[email protected] if you have any issues accessing the Parent Portal. 


SIGNING THE CONSENT FORM 

By submitting your details and ticking the T&C / Policy box we assume consent to use the information for administrative purposes to enable us to provide you with the services you expect. 


CHILDREN 13+ YEARS 

For the entire time a child attends lessons at Clandon School of Dance, parental consent will always be asked to enter children for examinations, festivals or any other activity. Teachers will have initial discussions with children aged 13 years and over about any proposed dance activity they could undertake. 


ASSISTANT TEACHERS PERSONAL INFORMATION 

  1. If unable to speak with the teacher, contact should be made through email - [email protected] or by phone 07825 510356
  2. Should a teacher give their phone number it should only be used to inform of absences. 
  3. Messages can be left 9am - 9pm, Monday - Saturday ONLY - teachers will respond as soon as they are able. 
  4. Teachers can ask for their personal details to be deleted from your phone and other devices. 
  5. Teachers will delete you personal information from their phone or other devices when your child leaves Clandon School of Dance.