Terms and Conditions

Fees and Payment Terms

Class fees are charged per term, with the option of a monthly instalment plan available for some classes. Please note that although fees may be paid monthly, you are committing to the entire term, and full term fees remain payable regardless of the chosen payment method. Joining class part way through term after your trial is also subject to the above.

This excludes specific course packages and 1:1 tuition, which are invoiced separately and payable in full as stated.
All class fees must be paid at least one week before the start of each new course or term. This secures your/your child’s place in the class and ensures that existing pupils are given priority over new applicants. As we operate with a limited number of students per class, timely payment is essential to maintain class sizes and continuity.

Please note that no refunds or credits will be issued for missed classes due to illness, holiday, or other absences.General Release and Waiver of Liability

I understand that participation in physical activities such as dance carries a risk of injury. By signing up for classes or performances with Dance Majic, I agree to assume all such risks on behalf of myself and/or my child.

I hereby release, waive, and hold harmless Dance Majic, its teachers, staff, and affiliates from any and all liability for any injuries, damages, or losses that may occur during participation in classes, rehearsals, or performances. This release covers all activities conducted by Dance Majic, whether on or off premises.

Dance Majic Dance School – Safeguarding Policy

1. Introduction
Dance Majic is committed to providing a safe and supportive environment for all students, staff, and volunteers. This safeguarding policy outlines our approach to protecting children, young people, and vulnerable adults from harm, abuse, and neglect, both on-site and during off-site events.

2. Designated Safeguarding Lead (DSL)
The school has appointed a Designated Safeguarding Lead (DSL), responsible for managing concerns, ensuring staff are appropriately trained, and liaising with local authorities.

• DSL: Pauline Vines
• Contact: [email protected]
  A Deputy DSL will act in their absence.

3. Child Collection and Drop-Off Policy

• Children must be dropped off and collected promptly at the scheduled start and end times of their class.
• If a child is not collected within 10 minutes of the class ending, this will be recorded.
• If a child is not collected within 15 minutes and we have not been informed, a member of staff will attempt to contact the parent/guardian.
• If a child is not collected within 30 minutes and no contact can be made, Dance Majic reserves the right to contact the local authority or relevant safeguarding services for advice.
• Parents must inform the school in advance if:
  • They will be late.
  • Someone else is collecting their child (full name and relationship must be provided).
  • Their child is permitted to leave independently (this must be confirmed in writing).
• Children will not be released to unauthorised individuals or allowed to leave the premises alone without prior consent.

4. Parent/Carer Attendance and Supervision

• Parents are not permitted to watch or remain in the studio during classes, (you can stay on site in our waiting area if you wish) to ensure a safe, focused, and distraction-free environment.
• Exceptions apply during:
  • Open days, where separate guidance will be issued.
  • Exam or showcase days, where photography and filming will not be permitted, and parents must attend in person to supervise and be responsible for their child.
  • Off-site competitions or events, where at least one parent or nominated responsible adult must attend. Dance Majic staff are not responsible for supervising children outside of structured class time.
  • 1:1 tuition sessions, where a parent or guardian must remain on-site for the duration of the lesson.

5. Photography and Filming

• Filming or photography by parents or spectators is not permitted during classes, open events, performances, or exams to ensure the safety and privacy of all students.
• Dance Majic may take photographs or record videos of classes, performances, and events for:
  • Marketing or promotional use (e.g. website, social media, advertising).
  • Internal educational or training purposes.
• In all cases, prior written consent will be obtained from parents or guardians before any images or footage featuring their child is used publicly.
• No child will be identified by full name in any published material unless specific, separate permission has been obtained.

6. Code of Conduct

Staff and volunteers must:

• Be enhanced DBS checked and undergo regular safeguarding training.
• Treat all children and young people with respect.
• Avoid being alone with a student wherever possible (1:1 sessions must be in an open studio with a parent present).
• Report any safeguarding concerns immediately to the DSL.

Students must:

• Respect the space, teachers, and fellow students.
• Wear appropriate attire and follow studio rules.

7. Responding to Concerns

All concerns, suspicions, or disclosures regarding abuse must be reported to the DSL immediately. In cases of immediate danger or concern, Dance Majic will not hesitate to contact local safeguarding services or the police.

8. Review

This policy is reviewed annually and updated in line with current safeguarding legislation and best practice guidance.

Last reviewed: 20th July 2025
Next review due: 20th July 2026

*Dance Majic is the trading name of Dorset Dance Centre Ltd