Privacy Policy

The Data Protection Act 2018 (‘DPA 2018’) and General Data Protection Regulation (‘GDPR’) impose certain obligations in connection with processing personal data. This Privacy Policy explains the way that Danceforce collects and uses personal data that you provide to us off and online and how we use it, as the privacy of your personal information is important to Danceforce. We will not sell, rent or trade your personal information to any third party and will take care to protect the privacy and security of your information

Danceforce is the data controller within the meaning of the GDPR.  Contact details: 07912675773, email [email protected]; contact Naomi Wootton.

We may amend this privacy notice from time to time. If we do so, we will advise you and make available the amended privacy notice.

Personal data Danceforce collects and uses

Danceforce collects, uses and stores information on computer systems only; information on our secure database (class manager) is accessed by administrators & teachers. It is a requirement that you provide the personal data we request in order for us to manage and run the School. If you do not provide the information we request, we may not be able to provide professional services to you.  Information we collect and use includes:

• Contact details: full name of pupil + parent contact details: email address(es), telephone numbers (home and mobile), postal address; where applicable, personal information about persons connected to pupils such as legal guardians/legitimate carers - you must have their authority to provide their information to us;
• Pupil information: pupils’ date of birth (for safeguarding children, examination and competition entries and other legal requirements); details of pupils’ medical/special and educational needs where applicable (to ensure safe practice when teaching, for examination entries);
• Optional information: (eg previous dance history, examination board pin numbers already in use by pupils, voluntary feedback). We also may collect information when you voluntarily provide feedback and interact on our social media sites; website usage information is collected using cookies.

Some of the information is required – and used to manage and run the School. Some of the information is optional and is requested to help us better understand our customers’ needs and is used only as needed for the running of the School.

The purpose of processing (obtaining and storing) information

We collect, use and store personal information only as necessary, for the following purposes:

For legitimate interests including

• Contact details: the running of Danceforce and the provision of services to our customers, including lesson and exam planning, registers, invoicing, and to monitor the quality of our service;
• Pupil information: communication of information to teachers in order for them to carry out their roles including in respect of safeguarding and child protection (eg emergency contacts and medical history for health and safety); communications to examination boards and competition organisers in order to enter pupils (names and dates of birth)
• Optional information: used where we have had agreed contact with you and may wish to contact you about events, products/ services and/or news (eg contact details to communicate Danceforce news and information);

* To carry out activities based on your consent including for quality monitoring, marketing, publicity, (including on our website and social media pages), for fundraising or other purposes, to help GSD and its pupils achieve their goals, including photography and videography of pupils. Cookies are used tfor the smooth running of  our website, to improve our client experience and to monitor page usage.

To comply with legal obligations including:

- compliance with legal and regulatory requirements and related disclosures e.g. work with children and vulnerable groups, HMRC

- exercising your rights under data protection law and making rights’ requests

- verifying your identity under data protection law, other legal and regulatory requirements and related disclosures.

- the establishment and defence of legal claims and rights

 

You have the ‘right to object’ to legitimate interests relating to you, and can withdraw your consent at any time – see

‘Your Rights’. Please note that withdrawal of consent from one activity does not mean withdrawal from other activities you have given consent to. Withdrawal of consent may affect what we can do for you. 

Who we share personal data with:

Danceforce does not share information with anyone unless relevant and unless the law and our policies allow us to do so. 

Your rights

Right to be informed:

You have the right to be informed about the collection and used of your personal data. This Privacy Policy meets this.

Right to access your personal information and rectify it:

You have the right to request access to information that is held by GSD. To do this, please write to the Principal, Mrs N Wootton, at the office address.

Right to erasure (the ‘right to be forgotten’):

You have the right to have your data deleted by us when

• Your personal information is no longer necessary for the purposes we originally collected it for
• You have informed us that you’ve withdrawn your consent and we do not have any legal grounds to continue to hold your data
• You object to direct marketing from us
• You object to any of the legitimate interests listed above
• We did not collect your information lawfully
• Where we must comply with legal and regulatory requirements

 

We give emphasis to personal information collected from children where they may have joined social media groups and/ or may no longer be a child as they may not have been aware of the risks at the time they may have given consent to us.

 

Your right to erasure may not apply where we hold your information for one of the following reasons:

• to comply with a legal obligation
• for the performance of a task carried out in the public’s interest or in the exercise of official authority
• to exercise the right of freedom of expression and information
• for archiving purposes in the public interest, scientific or historical research or statistical purposes where erasure is likely to render impossible or seriously impair the achievement of these purposes
• for the establishment, exercise or defence of legal claims.

 

Right to restrict processing: 

You have the right to request that we only store your personal information but not use it. This right only applies where:

• you contest the accuracy of your personal information and we are working to verify the accuracy of your information
• we did not collect your information lawfully
• we no longer need your personal information, but you need us to keep it to establish, exercise or defend a legal claim
• you have objected (see “right to object”) to us using your personal information and we are considering whether our legitimate grounds override the nature of the objection.

We will not process your restricted information in any way except to store it, unless:

• you give your consent to continue processing it
• it is for the establishment, exercise or defence of a legal claim
• it is for the protection of the rights of another person (natural or legal), or
• it is for reasons of important public interest

 

Right to object: 

You have the right to object to:

• processing based on legitimate interests or the performance of a task in the public interest/exercise of official authority; you must have an objection on ‘grounds relating to your particular situation’. We will stop processing your personal information unless we can demonstrate compelling legitimate grounds for holding your information after considering your rights and expectations and/or it is for the establishment, exercise or defence of a legal claim
• direct marketing (including profiling); we will stop processing your personal information as soon as we reive an objection.

You must have “grounds relating to your particular situation” in order to exercise your right to object to processing for research purposes. If we are conducting research where the processing of personal data is necessary for the performance of a public interest task, we are not required to comply with an objection to the processing.