Privacy Policy

Dani Grant School of Dance
Updated: March 2026

1. Introduction

This Privacy Notice explains how Dani Grant School of Dance collects, uses, stores and protects your personal data. It applies to parents, guardians, pupils and visitors to our website.

We are committed to safeguarding your personal information and handling it in accordance with UK data protection legislation, including the UK General Data Protection Regulation (UK GDPR) and the Data Protection Act 2018.

If you have any questions about this policy, please contact us at:
[email protected]

2. When Do We Collect Your Personal Data?

We collect personal data when:

You complete a registration or enrolment form.
You contact us by email, telephone or via our website.
You sign up to receive our monthly e-newsletter.
You enrol your child in classes, examinations, workshops, shows or events.
You provide photographic or video consent.
You make payments for classes, uniforms or events.
You complete online forms embedded on our website.

Photography and filming permissions are collected in line with our safeguarding policy via our website (hosted by Wix) or through our class management system.

3. What Personal Data Do We Collect?

3.1 Parents / Guardians

We may collect:

Full name
Postal address
Email address
Telephone numbers
Relationship to pupil
Date of registration
Payment information (processed securely via third-party providers)

3.2 Pupils

We may collect:

Full name
Date of birth
Gender
Date of registration
Examination body identification numbers
Class attendance records
Examination records
Medical information relevant to participation (e.g. injuries, allergies, medical conditions)
Emergency contact details
Photographic and video consent records

We only collect information necessary to ensure safe, effective and appropriate dance tuition.

4. How and Why We Use Your Personal Data

We process personal data for the following lawful purposes:

To perform our contract with you in providing dance tuition.
To administer classes, registers and timetables.
To enter pupils for examinations.
To manage payments and accounts.
To communicate important information regarding classes and events.
To comply with legal and regulatory requirements.
For safeguarding and health & safety purposes.
To establish, exercise or defend legal claims.
To send newsletters where you have opted in to receive them.

We do not sell or rent your personal data to third parties.

5. How We Store and Protect Your Data

From March 2026, pupil and parent data is securely stored using Class Manager, a specialist dance school management system.

We also use:

Mailchimp for newsletters and event sign-ups
Wix for website forms and hosting

These providers use secure, password-protected systems with appropriate technical and organisational security measures in place.

Access to personal data is restricted to authorised staff only.

6. Payments

Invoices and payment records are administered via Class Manager, which may integrate with secure third-party payment processors.

We do not store full bank or card details on local systems.

7. Who We Share Your Data With

We only share personal data where necessary and in accordance with data protection law. This may include:

Teachers and authorised staff (limited to relevant pupil information)
Professional advisers (e.g. accountants or legal advisers)
Examination bodies such as the Royal Academy of Dance
Event organisers (e.g. local festivals or theatre venues)

We only share the minimum data required. For example, teachers typically have access only to:

Pupil name
Date of birth
Relevant medical information
Parent contact details (for emergencies)

We will not share your data with other third parties without your consent unless legally required to do so.

8. Marketing Communications

We may send you:

Fee invoices and account statements
Class information
Examination and performance information
Urgent timetable changes or cancellations
School updates and general news

We do not send unrelated third-party marketing.

9. Data Retention

We retain personal data only as long as necessary:

For the duration of your child’s enrolment.
For up to six years after leaving the school for tax, legal and regulatory purposes.
Medical and safeguarding information may be retained in line with legal obligations.

After this period, data is securely deleted or anonymised.

10. Your Rights

Under UK data protection law, you have the right to:

Access the personal data we hold about you.
Request correction of inaccurate or incomplete data.
Request deletion of your data (where legally permissible).
Withdraw consent where processing is based on consent.
Restrict or object to certain types of processing.
Lodge a complaint with the Information Commissioner’s Office (ICO).

For further information about your rights, visit the ICO website:
https://ico.org.uk

To exercise any of your rights, please contact us at [email protected].

COOKIE POLICY

1. What Is a Cookie?

A cookie is a small text file placed on your device when you visit a website. Cookies help websites function properly and improve user experience.

Some cookies expire when you close your browser (session cookies). Others remain on your device for a set period (persistent cookies).

2. How We Use Cookies

We use cookies to:

Analyse website traffic.
Monitor how visitors use our website.
Improve functionality and user experience.
Enable embedded content such as videos or social media posts.

We do not use cookies for targeted advertising.

3. Cookies Used on Our Website

Our website may use cookies from:

Wix (first-party cookies for website functionality)
Google Analytics (website usage analysis)
Mailchimp (newsletter sign-up forms)
YouTube (embedded videos)
Social media platforms such as Facebook or Instagram where content is embedded

We do not allow third-party advertisers to place adverts on our website.

4. Controlling Cookies

Most web browsers automatically accept cookies. However, you can:

Set your browser to refuse cookies.
Delete existing cookies.
Be notified when a cookie is set.

Please note that disabling cookies may affect website functionality.

By continuing to use our website without adjusting your settings, you consent to our use of cookies as described in this policy.

If you have any questions regarding this Privacy or Cookie Policy, please contact:

Dani Grant
Principal
Dani Grant School of Dance
[email protected]