Privacy Policy
At Fanci Footwork and Cheer (FFDC), we are committed to safeguarding the privacy and personal information of our students, families, staff and visitors. This Privacy Policy outlines how we collect, use, store and protect personal information in compliance with relevant privacy laws and regulations.
1. Scope of the Policy
This policy applies to all personal information collected by FFDC, whether through our website, registration forms, communication platforms, waitlists or in-person interactions.
2. Information We Collect
We collect and store the following types of personal information:
● Students and Families:
○ Contact details (e.g., names, phone numbers, email addresses, home addresses).
○ Emergency contact information.
○ Medical information (e.g., allergies, injuries, or conditions relevant to participation in dance or cheer
programs).
○ Enrolment and attendance records.
● Staff:
○ Employment records, qualifications and certifications.
○ Bank details for payroll purposes.
○ Emergency contact information.
● Website Visitors:
○ Information collected via cookies or analytics tools (e.g., browsing behavior, IP address).
3. How We Use Personal Information
Personal information is used for the following purposes:
● Enrolment and registration management.
● Communication with students, families, and staff regarding classes, events and emergencies.
● Ensuring the health and safety of students during activities.
● Payroll, administration and staff management.
● Compliance with legal obligations (e.g., reporting child safety concerns).
● Improving services and studio operations.
4. Disclosure of Personal Information
FFDC does not sell or share personal information with third parties, except as required by law or with explicit consent.
We may disclose information:
● To medical professionals or emergency services during emergencies.
● To regulatory or legal authorities when legally obligated.
● To service providers assisting with operational activities (e.g., software providers or marketing tools), under strict confidentiality agreements.
5. Data Storage and Security
FFDC takes reasonable steps to protect personal information from unauthorised access, misuse or loss by:
● Storing physical records securely in locked cabinets or restricted-access areas.
● Using secure digital platforms with password protection and encryption.
● Regularly updating security measures and conducting audits to ensure data integrity.
Staff are trained on data privacy and security protocols to prevent breaches.
6. Accessing and Updating Personal Information
Families, student, and staff have the right to:
● Access the personal information we hold about them.
● Request corrections to inaccurate or outdated information.
Requests for access or updates should be directed to the Fanci Admin team at [email protected]
7. Retention of Personal Information
Personal information is retained for as long as necessary to fulfil the purposes outlined in this policy or as required by law. Once no longer needed, data is securely deleted or destroyed.
8. Privacy and Child Safety
FFDC adheres to child safety standards and ensures that all personal information collected about children is handled sensitively and securely.
9. Website and Online Privacy
FFDC’s website may use cookies or third-party tools to collect analytics data to improve user experience. Users can control or disable cookies through their browser settings.
10. Complaints and Questions
If you have concerns or questions about this policy or believe your privacy has been breached, please contact us immediately at: [email protected]
We will respond promptly to address your concerns and resolve the matter.
11. Updates to This Policy
FFDC reserves the right to amend this Privacy Policy to reflect changes in operations or legal requirements.
By enrolling at Fanci Footwork and Cheer or engaging with us online and through waitlists/mail lists, you acknowledge and agree to the terms of this Privacy Policy.