Terms and Conditions
Membership Terms & Conditions
This document forms part of the Club’s governance, safeguarding and compliance framework.
Forest of Dean Gymnastics Club
These Membership Terms & Conditions are designed to ensure fairness, safety, welfare and the effective administration of Forest of Dean Gymnastics Club (“the Club”).
The Club is affiliated to British Gymnastics (BG), and these terms incorporate relevant BG rules and standards.
All members, parents/carers, users and visitors must comply with the Club’s policies, Codes of Conduct and procedures when using the Forest of Dean Gymnastics Centre.
1. Membership
Membership is open to individuals accepted by the Club who:
· Complete the registration process
· Pay the Annual Membership Fee
· Agree to these Terms & Conditions
Registration for gymnasts under 18 must be completed by a parent or legal guardian.
Gymnasts are allocated to classes appropriate to age and ability. Places are retained until written notice is received in accordance with Section 3.
All gymnasts must affiliate annually with British Gymnastics as Associate Members. Affiliation fees are payable directly to BG.
Gymnasts may not receive payment for competitions or allow their image to be used for advertising without prior permission from the Club and/or British Gymnastics.
Gymnasts become first claim members of Forest of Dean Gymnastics Club and may not compete for another club. Training elsewhere requires prior written permission from the Club.
Members transferring clubs must follow BG transfer rules and settle all outstanding fees.
Parents acknowledge that gymnastics carries an inherent risk of injury despite appropriate safety measures.
2. Fees & Payments
The Club operates four terms with fees charged monthly.
Fees are calculated as follows:
· Preschool: 39 weeks over 11 months
· Recreational: 43 weeks over 12 months
· Competitive Squad: 48 weeks over 12 months
Fees exclude half-term breaks, bank holidays, holiday camps and competition fees.
Fees are reviewed annually.
Fees are payable monthly in advance on the 1st (or next working day).
If unpaid by the 7th:
· A reminder will be issued
· A £10 late payment charge will apply
If unpaid by the 10th:
· Membership may be suspended or terminated
· The account may be referred to a debt recovery agency
All recovery costs will be added to the outstanding balance.
Fees are non-refundable.
If written notice to cancel is not received before the 25th of the month, the following month’s fees remain payable.
Where genuine financial hardship exists, alternative arrangements may be considered at the Club’s discretion.
In the event of closure due to circumstances beyond the Club’s control (including severe weather, government restrictions, pandemics or emergencies), this will not constitute breach of contract and fees remain payable.
3. Attendance & Responsibilities
Parents must:
· Deliver and collect children promptly
· Ensure emergency contact details remain up to date
· Notify the Club of absences
Children are released only to a parent or authorised adult.
Discipline during sessions is the responsibility of the coach. Parents remain responsible outside session times and for siblings on site.
4. Conduct & Behaviour
All members, parents/carers and visitors must:
· Follow the Club’s Codes of Conduct
· Behave respectfully and courteously
· Comply with Club and British Gymnastics rules
· Respect coaches, staff and officials
· Treat equipment and facilities with care
Deliberate damage may be charged to parents or guardians.
Abusive, aggressive, harassing or undermining behaviour will not be tolerated and may result in disciplinary action, including suspension or termination of membership.
5. Clothing & Safety
Appropriate gymnastics clothing must be worn:
· Leggings, joggers or shorts
· T-shirt or leotard
· No denim, skirts, crop tops, tights or metal fastenings
Jewellery must be removed. Newly pierced ears may be taped for up to six weeks.
Hair must be securely tied back.
The Club accepts no responsibility for valuables brought onto the premises.
6. Photography, Video & Social Media
The Club adheres to safeguarding and data protection standards.
Images and videos may be taken by authorised staff for:
· Coaching feedback
· Communication
· Publicity
All media is handled in accordance with parental consent and the Club’s Privacy Policy.
Parents may only photograph their own child and must not share images containing other children without consent.
Use of social media to harass, bully or undermine the Club, its members or staff may result in disciplinary action.
7. Alcohol, Drugs & Anti-Social Behaviour
Illegal drugs are prohibited.
No person under the influence of alcohol or drugs may enter the premises.
Smoking is prohibited.
Food and drink are restricted to reception & upstairs viewing gallery. Glass bottles and chewing gum are not permitted.
Serious breaches will be managed through the Club’s Complaints & Disciplinary Procedure.
8. Data Protection
Personal data is processed in accordance with data protection legislation.
Full details are contained in the Club’s Privacy Policy.
Parents and members must keep contact details and consent preferences updated via the Class Manager portal.
9. Complaints & Disciplinary Procedure
Complaints may be raised verbally or in writing.
Safeguarding concerns must be reported immediately to the Club Welfare Officer.
Formal complaints may be submitted to:
[email protected]
[email protected]
[email protected]
Complaints will be acknowledged and investigated fairly. Matters may be escalated to British Gymnastics where appropriate.
10. Agreement
By registering as a member of Forest of Dean Gymnastics Club, members and parents/carers confirm acceptance of these Terms & Conditions and associated Club policies.
Agreement must be confirmed via the Class Manager portal.
If a physical copy has been signed, the Club may upload a digital copy for record-keeping purposes.
Version 2.0
Reviewed:11th
February 2026
Next Review:February 2027