Privacy Policy

Gymnastics and Dance Academy Privacy Policy
Effective from 2026 enrolments

Gymnastics and Dance Academy (“GADA”, “we”, “our”, or “us”) is committed to protecting the privacy and security of all personal information provided by parents, guardians, and students.

This Privacy Policy explains how we collect, use, store, and protect your personal data when registering for classes, attending our sessions, or communicating with us.

1. Information We Collect
We may collect the following personal information:

Parent / Guardian Information

• Full name
• Address
• Phone number
• Email address
• Emergency contact details
• Payment details processed securely through our payment provider

Student Information

• Full name
• Date of birth
• Class enrolment details
• Medical information
• Allergy information
• Injury details
• Additional learning or support needs
• British Gymnastics membership details where applicable

Media Information

• Photo and video consent preferences
• Images and videos where consent has been given

2. Why We Collect This Information
We collect personal data to:

• Register students into classes
• Ensure student safety during sessions
• Manage medical and emergency situations
• Process class payments
• Contact parents regarding classes, timetable changes, and academy updates
• Meet safeguarding and insurance requirements
• Comply with British Gymnastics membership obligations
• Use approved photos and videos for promotional purposes where consent has been given

3. How We Store Your Information
All personal information is stored securely using our approved online booking and payment systems.

We take reasonable steps to protect personal data against unauthorised access, accidental loss, misuse, disclosure, or alteration.

Only authorised staff members who require the information for coaching, safeguarding, or administration purposes will have access.

4. Sharing Your Information
We do not sell or share personal information with third parties for marketing purposes.

Information may only be shared when necessary with:

• British Gymnastics
• Our booking and payment software providers
• Emergency services or medical professionals in an emergency
• Legal or safeguarding authorities where required by law

5. How Long We Keep Data
We only keep personal data for as long as necessary for enrolment, safeguarding, insurance, legal, and financial record-keeping purposes.

When data is no longer required, it will be securely deleted.

6. Your Rights
Under UK GDPR, parents and guardians have the right to:

• Request access to personal data we hold
• Request correction of inaccurate information
• Request deletion of personal data where appropriate
• Withdraw media consent at any time
• Object to certain uses of personal data
• Make a complaint to the Information Commissioner’s Office (ICO)

7. Contact Us
If you have any questions about this Privacy Policy or how your data is handled, please contact:

Gymnastics and Dance Academy
Unit 2, Causeway End, CO11 2LH