Terms and Conditions

Gymnastics and Dance Academy – Terms & Conditions

Effective from 2026 enrolments

By ticking the acceptance box during online registration, you confirm that you have read, understood, and agree to the following Terms & Conditions of Gymnastics and Dance Academy (GADA).

1. Fees & Payments

• Monthly fees for all classes are collected by Direct Debit on the 1st of each month.
• Fees are spread over 12 equal monthly payments, covering 44 weeks of classes per year, with holiday closures included in the annual fee structure.
• If a student joins partway through a month, the first payment will be charged at a pro-rata amount based on the percentage of classes remaining in that month.
• A 10% sibling discount is applied to the family’s total monthly bill where applicable.
• If payment has not been received within 7 days of the due date, a £10 late payment fee will be added.
• If payment remains outstanding after this point, your child’s place may be suspended until payment is received.
• Fees are non-refundable for missed classes due to student absence, including holidays, illness, or personal commitments.

2. Notice Period & Cancellations

• We require one full calendar month’s notice, given from the 1st day of the month, to cancel your child’s class.
• If notice is received on the 1st day of the month, no further Direct Debit payment will be taken.
• If notice is received after the 1st day of the month, the following month’s payment will still be collected, and cancellation will take effect after that billing period.
• It is the parent/guardian’s responsibility to ensure cancellation requests are submitted on time.

3. Class Cancellations, Closures & Changes

• If a class is cancelled by GADA due to coach absence, venue issues, severe weather, or circumstances beyond our control, we will offer a replacement class, alternative coach, class credit, or another suitable alternative at our discretion.
• GADA reserves the right to amend class times, coaches, venues, and fees where necessary. Reasonable notice will be given wherever possible.

4. Uniform Policy

• The correct GADA uniform is compulsory for all Dance and Competitive students.
• Uniform must be purchased and worn within one month of starting classes.
• Students may be unable to participate until the correct uniform requirements are met.
• Uniforms are selected for safety, comfort, durability, and professional presentation.

5. British Gymnastics Membership

• All gymnastics students must hold an active British Gymnastics membership.
• Membership registration and annual fees are the responsibility of the parent/guardian and must be completed directly with British Gymnastics.
• Students without valid membership will not be insured and therefore cannot participate in gymnastics classes.

6. Health, Medical & Additional Needs

• Parents/guardians must provide accurate and up-to-date information regarding medical conditions, allergies, injuries, and any additional support needs.
• It is the parent/guardian’s responsibility to inform GADA immediately of any changes to this information.
• Parents/guardians must notify GADA before class of any injuries, medical concerns, or participation restrictions affecting safe involvement.

7. Drop-Off & Collection

• Students are only supervised during their scheduled class time.
• Parents/guardians remain responsible for children before the class starts and immediately after the class ends.
• Parents/guardians must ensure children are collected promptly at the end of class.

8. Media Consent, Filming & Social Media

• By selecting your preferences during registration, you consent or decline permission for photos/videos of your child to be used on social media, promotional materials, and the GADA website.
• Consent may be withdrawn at any time in writing.
• Parents and guardians are not permitted to film or photograph during regular classes unless permission has been given by a member of staff.
• Filming may be allowed during designated performances, showcases, or events.
• Any filming must focus on your own child wherever possible.
• Images or videos containing other students must not be shared publicly without appropriate consent.
• If requested by staff, filming must stop immediately and any content must be deleted where safeguarding requires it.

9. Parent & Student Conduct

• Parents, guardians, and students agree to follow GADA’s Code of Conduct, behaviour expectations, and all club policies.
• Any breach of conduct, abusive behaviour, disruption, failure to follow staff instruction, or breach of safeguarding policies may result in suspension or termination of membership.

10. Acceptance of Terms

By ticking the acceptance box during registration, you confirm that:

• all information provided is accurate
• you agree to these Terms & Conditions
• you understand the fees, cancellation policy, and club expectations
• failure to comply may result in your child’s place being withdrawn