Terms and Conditions

H DANCE COLLECTIVE 

Terms & Conditions 

Updated - January 2024

Below you will find important information which I request all parents/guardians to read, share and discuss with their children as appropriate. 

1. REGISTRATION & FEES 

For all HDC classes, you will need to register your details on my online booking portal first before attending any classes or trials and this is for insurance purposes; 

https://app.classmanager.com/portal/h-dance-collective/register 

Then full payment for the month ahead is required BEFORE the month of classes begins. Your space within the class for that month is only confirmed once payment has been received. You can do this on the portal via your account and make payment - if you would like to make payment another way you have two other options;

DIRECT DEBIT - contact Hannah to set this up

STANDING ORDER - you set this up yourself with your bank for a date before the 3rd of each month

To book your place on a class when paying via direct debit or standing order, you must register which classes you would like to attend. This can be done via email - [email protected]. Places are reserved on a first come first served basis, once a class register is full you can register still and will remain on the waiting list until a space becomes available. 

Classes will need to have a minimum number of 5 students listed on the register for a class to run - this can mean refunds/exchanges where this hasn’t happened and a class may have to be cancelled. Where possible you will be given 1 months notice of this.

Wherever possible, HDC is a cashless organisation. Payments are made after your class reservation has been confirmed and BEFORE attending class all via bank/card/direct debit. There are no exceptions to this.

In exceptional circumstances where members are struggling to make payment before the 3rd of the month (or before the first class starts), please contact Hannah directly to arrange a payment plan. 

2. DANCE COSTS - MONTHLY PAYMENTS

Dance fees are paid and scheduled on a monthly basis - and will remain the same payment amount regardless of half term breaks etc. Monthly HDC payments dance fixed fee prices are; 

SINGLE (1 hour a week) - £24
PROGRAM/COMP ONLY (1.5 hours a week) - £40
PROGRAM/COMP + 1 CLASS (2.5 hours a week) - £64
TRIPLE (3 hours a week) - £70
TRIPLE PLUS (2 x COMP/PROGRAM classes) - £72
PROGRAM/COMP + 2 CLASSES (3.5 hours a week) - £82.00
QUAD (4/4.5 hours a week) - £95
THE FULL PACKAGE (unlimited for 1 person) - £110.00

Payment must be made either via the portal, via direct debit or standing order to; 

MISS H L MILLS / 40-43-21 / 61643983 / HSBC 

If payment is not made BEFORE the classes for the month start, the parent / guardian will get 1 warning in regards to late payment, if the fees have not been paid within the first week of the month a £5.00 late charge will incur, this will be invoiced to you via the booking portal to your account and the student will be refused entry into the class until payment has been made.

ALL DANCE FEES WILL BE PAID MONTHLY - this amount will remain the same throughout the year, regardless of weeks in the month. CLASSES WILL NOT RUN DURING HALF TERMS, but the monthly fees will remain the SAME and will still be paid. This will even itself out across the year and is set for every student. Please check the online portal calendar for half term weeks where classes will not be running.

3. REFUNDS & CANCELLATIONS 

Dance fees are non-refundable or transferable if notice period not adhered to, the costs are fixed and have to be paid regardless of attendance - for example, you cannot decide to pay half a months fees because the student is on holiday and won’t be attending classes that month, or if a student is poorly one week etc. Fees work the same as a gym membership for example, and every student/parents agrees to adhere to this. This point of the terms and conditions is non- negotiable. 

If you would like to leave HDC or pause your monthly dance fees for whatever reason, the parent/student must give at least 1 MONTHS FULL NOTICE in writing to the HDC email address for this to happen. This includes making payment to cover this notice period until agreed by Hannah.

H Dance Collective reserves the right to change fees, teachers or timetable without prior notice. However, will try to inform parents/guardians of any changes where possible and asap. 

If I have to cancel a class that you have paid for, at first instance I will offer an alternative class to attend instead, if this is not possible at all a class refund will be credited to you off the next months dance fees. 

5. PHOTOGRAPHS & FILMING 

HDC are permitted to take our own photos and videos which we will post on our social media channels and our website. If you would like to opt out of this for your child, please contact Hannah directly via email or via the booking system online where you registered your child to update your preferences on this.

6. CODE OF CONDUCT 

• Dance students should arrive promptly, correctly dressed and attend classes regularly where possible. Joggers, leggings, shorts etc and t-shirts, jumpers, hoodies etc are an appropriate option for clothing for the dance class. Please also make sure every dancer brings a bottle of water to class and wears their hair up if long.
• Students should please wear HDC branded uniform for all classes where possible - uniform orders are placed regularly - so get in contact with Hannah for more information on pricing. 
• Students participate in dance classes at their own risk and are obliged to inform the teachers of any existing injuries or medical conditions, before hand or during class. 
• During class, students are expected to listen, focus and respect everyone in the room (including the teacher and fellow students in the class). 
• Each student is responsible for their own belongings, including clothing, uniform and water bottles during the class. Where possible, young students should not be bringing mobile phones or tablets, and do so at their own risk.
• Students will attend and take part in the HDC annual theatre show (where possible) each year, this does not cost the student anything - other than the cost of costumes and the parent/guardian will inform Hannah if they do not wish to attend in advance.
• All HDC students and parents/guardians of the dance community are expected to; be responsible for their own actions and behaviour, show self-discipline and support others, have good manners and be polite, show understanding and respect towards each other and others. Bullying will NOT be tolerated in any way at HDC, and a student may be asked to leave should an incident occur.
• All student should display positive and encouraging attitudes towards fellow students and dance teachers. Hannah is always happy to talk to any student or parent about a problem or question - please do this via email in the first instance. 

7. CHILD SAFETY - DROP OFF & COLLECTION 

MORLEY HALL - STONEHOUSE METHODIST CHURCH

All students must get dropped off and collected at the front door at Morley Hall, parents and guardians are not allowed to stay for the class inside of the building

Parents/guardians must drop off their student and come back to collect from the same door at the end of the class session. Please try to be prompt with drop off and collection so as to not delay the start of the next class. The front door to the hall will be locked whilst classes are taking place for safeguarding reasons, during classes students are under the supervision and care of the HDC dance teacher. If your child is going to be collected by someone other than yourself, or you are running late, please make the teacher aware of this where possible.

DANCE STUDIO - ARCHWAY SPORTS CENTRE

All students should be dropped off and collected from outside the dance studio door upstairs in the sports centre. Older students are allowed to be collected from the reception downstairs or car park but please email to confirm this with Hannah ahead of classes, as the teacher is not able to leave the dance studio upstairs to accompany students to the car park and for safeguarding reasons the teacher and Hannah needs to be aware.

8. FIRST AID & INSURANCES 

All dance teachers at HDC are first aid trained, have the relevant insurances and are either on the DBS update service or have an up to date enhanced DBS certificate. First aid kits are located on site and with the dance teacher. Should an incident occur, an accident report form will be filed online and sent to the parent/guardian.

9. DATA PROTECTION AND GDPR 

HDC keeps records of pupils on an online database with Class Manager, this is password protected and can be viewed at any time by a member of the dance teacher team at HDC. These details will enable us to contact you in an emergency, send you information and updates, keep class registers up to date and give us access to the information needed should we need to apply for any performance licences etc with our local council. We will not share any of your personal information with anyone outside of this or without written permission from yourself.
This complies with the Data Protection Act 1998 and the GDPR legislations.

Should you leave HDC, your details will be kept on file for 1 year and then deleted, you can however at any time remove yourself from the online booking portal at your own request by archiving your own account/log in on the system. 

Also, should you need to change your details or make an update you can log in to the portal to do this at any time. 

H Dance Collective reserves the right to amend these at any time, as long as HDC members are informed of doing so.

Hannah Louise Mills - Last Amended; January 2024