H Dance Collective

Terms and Conditions

H DANCE COLLECTIVE
Terms & Conditions

Below you will find important information which I request all parents/guardians to read, share and discuss with their children as appropriate.

1. REGISTRATION & FEES

For all HDC classes, full payment for the month ahead is required before the month of classes begins. Your space within the class for that month is only confirmed once payment has been received, you will then be added to the online portal registers.
To book your place on a class, you must register which classes you would like to attend. This can be done either via email - [email protected] or via the booking system online. Places are reserved on a first come first served basis, once a class register is full you can register still and will remain on the waiting list until a space becomes available. Classes will need to have a minimum number of 5 students listed on the register for a class to run for that month.
Wherever possible, HDC is a cashless organisation. Payments are made after your class reservation has been confirmed and before attending class. This can be done either via direct payment or standing order to the HDC bank account, or you can make payment through the online booking portal (Class Manager) for 2 or less classes a week.
In exceptional circumstances where members are struggling to make payment in time, please contact Hannah directly to arrange a payment plan. Also, HDC will no longer be taking ‘drop in class’ cash payments, unless arranged directly with Hannah and at her discretion only.

2. DISCOUNTS & DANCE FEES
Dance fees are paid and scheduled on a monthly basis (regardless of if the month is a 3, 4 or 5 week month). Monthly HDC payments prices are;
1 class (45 minutes) / week - £20 a month 1 class (1 hour) / week - £24 a month
1 class (1.5 hour) / week - £40 a month
10% monthly discount for 3 or more classes a week 15% monthly discount for 4 or more classes a week
(Please note the discount will only be applied when payment is made directly to HDC bank account, please contact Hannah to arrange this as it cannot be done via the online booking system)
Payment must be made to - MISS H L MILLS, 40-43-21, 61643983, HSBC
If payment is not made before the classes for the month start, the parent / guardian will get 1 warning in regards to late payment, if the fees have not been paid within the first week of the month a £5.00 late charge will incur.

3. REFUNDS & CANCELLATIONS
Dance fees are non-refundable or transferable, even if you decide to no longer attend HDC or in the cases of pupil illness, the costs are fixed and have to be paid regardless of attendance. H Dance Collective reserves the right to change fees or timetable without prior notice. However, will try to inform parents/guardians of any changes as soon as possible.
   
 If I have to cancel a class that you have paid for, at first instance I will offer an alternative class to attend instead, if this is not possible at all a class refund will be credited to you off the next months dance fees.
If you would like to leave HDC, each student must give 1 MONTHS FULL NOTICE in writing to the HDC email address. This includes making payment to cover this notice period.

5. PHOTOGRAPHS & FILMING
HDC are permitted to take our own photos and videos which we will post on our social media channels and our website. If you would like to opt out of this for your child, please contact Hannah directly via email or via the booking system online.

6. CODE OF CONDUCT
• Dance students should arrive promptly, correctly dressed and attend classes regularly where possible. Joggers, leggings, shorts etc and t-shirts, jumpers, hoodies etc are an appropriate option for clothing for the dance class. Please also make sure every dancer brings a bottle of water to class.
• Students should (where possible) please wear HDC branded uniform for all classes - uniform orders are placed regularly - so get in contact with Hannah for more information on pricing and placing a uniform order.
• Students participate in dance classes at their own risk and are obliged to inform the teachers of any existing injuries or medical conditions.
• During class, students are expected to listen, focus and respect everyone in the room (including the teacher and fellow students in the class).
• Each student is responsible for their own belongings, including clothing, uniform and water bottles.
• All HDC students and parents/guardians of the dance community are expected to; be responsible for their own actions and behaviour, show self-discipline and support others, have good manners and be polite, show understanding and respect towards each other and others property and display positive and encouraging attitudes towards fellow students and dance teachers.

7. CHILD SAFETY - DROP OFF & COLLECTION
All students must get dropped off at the front door at Morley Hall and collection at the end of the class is made then too. Parents and guardians are not allowed to stay for the class inside the building - with the exception of a ‘Tots Dance Class’ due to the age of the student. During Tots classes, it is the parents responsibility to take their child to the toilet etc.
Parents/guardians must drop off their student and come back to collect from the same door at the end of the class session. Please try to be prompt with collection so as to not delay the start of the next class. The front door to the hall will be locked whilst classes are taking place, during classes students are under the supervision and care of the HDC dance teacher. If your child is going to be collected by someone other than yourself, please make the teacher aware of this at drop off.

8. FIRST AID & INSURANCES
All dance teachers at HDC are first aid trained, have the relevant insurances and are either on the DBS update service or have an up to date enhanced DBS certificate. First aid kits are located on site and with the dance teacher should it be needed.

 9. DATA PROTECTION AND GDPR
HDC keeps records of pupils on an online database with Class Manager, this is password protected and can be viewed at any time by a member of the dance teacher team at HDC. These details will enable us to contact you in an emergency, send you information and updates, keep class registers up to date and give us access to the information needed should we need to apply for any performance licences etc with our local council. We will not share any of your personal information with anyone outside of this or without written permission from yourself.
This complies with the Data Protection Act 1998 and the GDPR legislations.
Should you leave HDC, your details will be kept on file for 1 year and then deleted, you can however at any time remove yourself from the online booking portal at your own request.

H Dance Collective reserves the right to amend these at any time, as long as HDC members are informed of doing so.

Hannah Louise Mills - Last Amended November 2021