Terms and Conditions

Terms and Conditions

This document is a summary of our policies available in 2024 in our Parent Information Folder on our website.

Uniform

Little Tiptoes and Leap into Dance

All enrolled dancers are required to wear dancewear and ballet shoes or bare feet with their hair tied back neatly. We prefer that the dancewear they wear is the HBS uniform but understand this is not always possible.

Dancers taking part in public performances must wear the HBS uniform purchased through the ballet school or Betty Ballerina.

School-Aged Dancers

All enrolled dancers are required to wear dancewear and ballet shoes or bare feet. From Grade 2 onwards dancers should have their hair tied securely in a bun if possible. Ballet shoes must be worn in ballet classes. We prefer that the dancewear they wear is the HBS uniform but understand this is not always possible. Dancers taking part in public performances must wear the HBS uniform purchased through the ballet school or at Betty Ballerina.

Musical Theatre

Performers are asked to wear casual clothes that are easy to move in. Please no school uniforms.

Contemporary and Tap and In the Mix

Dancers are required to wear dancewear including a leotard and leggings. Socks may be worn during some exercises in contemporary otherwise bare feet. Tap shoes are required for tap and can be hired from HBS/MAH for a $10 annual hire fee.

Acrobatic Arts

Leotards/tight t-shirts, leggings and well fitted shorts must be worn for Acrobatic Arts for health and safety reasons. Hair must be tied in a high bun or plaits. All additional layers of clothing must fit snugly for ease when spotting students.

Enrolment

• At the start of each calendar year or when joining for the first time, an enrolment form must be completed or updated. It is important that you advise HBS of any changes to your enrolment and contact details. Your enrolment is valid for the current calendar year.
• Please notify HBS immediately if you are no longer able to continue in class.
• HBS reserves the right to disallow or discontinue a dancer’s enrolment due to misadventure or misconduct.

Missing Classes

If a dancer misses class, please contact us beforehand. Missed classes can be made up from any of the timetabled classes of an appropriate level only during the same term and with prior notice.

Watching Classes

To maintain dancer focus and concentration, we generally we do not allow parents to watch classes.

Exceptions are the Little Tiptoes class and first-time dancers. Please contact HBS staff should you wish to watch.

Each term HBS will hold a class in which your dancer can share his/her dancing with you. 

Payment

Term Fees (existing students): fees are payable within 2 weeks of invoicing, usually the first week of term. A $10

late administration fee will be added to overdue invoices. Please speak to your teacher or email us if you are unable to pay your fees by the invoice date.

Term Fees (new students): fee payment will be pro-rata for new dancers starting mid-term. New dancers will receive one free trial lesson. Invoices will be issued after the free trial lesson.

Private Lessons: are payable in advance.

Payment Methods

• Credit/Debit Card - online
• Please contact HBS to pay by bank transfer or cash

Refunds

Term Fees – a 50% refund will be granted to cancellations made prior to week 3 of term. Please note fees are not refundable after Week 4.

Private Lessons – A full refund will be given for pre-paid lessons only when 24 hours’ notice has been given.

Discounts

HBS offers a 5% discount for 2 or more classes, 10%discount for 3 or more classes.

HBS offers and additional 5% off classes for the 2nd, 3rd, 4th child in a family. 

Please see fee schedule for details.

Choreography

To preserve the intellectual property of our creative teachers, all choreography taught by HBS teachers and contract teachers remains the property of HBS and/or its teachers and may not be used without the permission of HBS and/or its teachers.

Safety

HBS is committed to providing a safe and healthy workplace for employees, contractors, dancers and

visitors. No child should be left without the parent being satisfied that their child is in class. Children from Leap into Dance upwards may be brought early to class and given to an HBS teacher. Parents may also pick up a little late if necessary. In both situations prior arrangement must be made.

Please make sure that:

• Dancers are on time for class and are brought into the building by a parent or guardian.
• Please contact HBS should your child not be attending class. 
• Dancers are picked up on time by a parent or guardian at the end of their class/es. When dancers leave the building, they are out of our care, no student should wait or be asked to wait outside the building to be collected.

In the event of an evacuation, HBS staff have guidelines to follow to ensure the safety of dancers.

HBS has a first aid kit on site however, in the event of a medical emergency, a dancer’s parent/s or guardian will be contacted for the child to be picked up or permission will be asked to take the child to the nearest

medical centre. In the event of a serious emergency an ambulance will be called.

Please ensure no fire exits are blocked at all times.

We ask that you inform HBS staff of any medical or other conditions of your dancer(s) that you feel are important for HBS staff to be aware of.

Our staff undertake Mandatory Notification Training and Basic First Aid Training and have DHS clearance.

Photographs and Privacy

At times photographs may be taken of your child for use in teacher training or as part of class. Your permission will be requested before this takes place. HBS will not use any photographs online or on social media without carer permission.

Any information given to HBS is used for the purpose of Hills Ballet School administration only. We will not share information with other parents.

Dance Risk Assessment

HBS staff take the utmost care to provide a safe dance experience. Unfortunately hazards exist in all activities and parents should be aware of the hazards that exist.

We have identified the following hazards associated with dance and our premises, and identified the following controls to minimise accidents. If you are concerned for the physical health of your child undertaking this activity please consult a sports therapy specialist and advise HBS staff.

Hazards: Personal injury, student-to-student contact, slipping and tripping.

Controls: Dance to take place only in studios, first aid kit on site, appropriate footwear, class sizes kept to safe levels, studios cleaned, studio floors kept free of obstacles, staff to undertake first aid course every 3  years, warm up before class and stretching only after class, verbal warnings to be sensible and careful.

Please note: the nature of dance and acrobatics requires student-teacher contact for the purposes of placement, correction of technique and support.

Covid Policy

Hills Ballet School will follow guidelines and restrictions as set out by the SA Government. In the event of a closure we will continue to provide our classes online.

Cancellation of a class by HBS 

If HBS needs to cancel a class due to staff shortages or illness every effort will be made to arrange an extra or alternative class. Where this is not possible a refund will be offered. Parents will be notified by SMS, email and through a Facebook message of any class cancellations.

Bushfire & Extreme Weather Policy

On Catastrophic Fire Days and in instances of extreme weather classes will be cancelled. Parents will receive an SMS and email notification the evening beforehand when possible. In the instance of some unforeseen circumstances (particularly power cuts) some or all of these methods of communication may be unusable. We apologise in advance if this occurs and thank you for your patience.

Hot Weather Policy

When the temperature is predicted to reach 38 degrees or more in Stirling according to BOM at 7am in the

morning, classes starting after 12.15 pm will be cancelled.