Privacy Policy

IGNITE DANCE WA is committed to providing quality services to you and this policy outlines our ongoing obligations to you in respect of how we manage your Personal Information.

We have adopted the Australian Privacy Principles (APPs) contained in the Privacy Act 1988 (Cth) (the Privacy Act). The NPPs govern the way in which we collect, use, disclose, store, secure and dispose of your Personal Information.

A copy of the Australian Privacy Principles may be obtained from the website of The Office of the Australian Information Commissioner at www.aoic.gov.au

What is Personal Information and why do we collect it?

Personal Information refers to information or an opinion that identifies an individual. Examples of Personal Information we collect include: names, addresses, email addresses, phone numbers, and facsimile numbers.

We collect your Personal Information in various ways, including through correspondence, by telephone, by email, via our website (www.ignitedancewa.com.au), from media and publications, publicly available sources, cookies, and from third parties. We do not guarantee the privacy practices of third parties or external website links.

We collect your Personal Information for the primary purpose of providing services to you, offering information to clients, and marketing. We may also use your Personal Information for secondary purposes closely related to the primary purpose, in circumstances where you would reasonably expect such use or disclosure. You may unsubscribe from our mailing/marketing lists at any time by contacting us in writing.

When we collect Personal Information, we will, where appropriate, explain to you why we are collecting the information and how we plan to use it.

Sensitive Information

Sensitive Information is defined under the Privacy Act 1988 (Cth) as a category of personal data that requires higher protection. It includes, but is not limited to, information or opinions about an individual's:

- Racial or ethnic origin

- Political opinions or affiliations

- Religious or philosophical beliefs

- Membership of a political association, trade union, or other professional body

- Criminal record

- Health information (which includes both physical and mental health details)

- Biometric data (such as fingerprints, retina scans, and voiceprints)

- Genetic information

We take additional care when handling sensitive information due to its nature. Sensitive information will only be collected, used, or disclosed in the following circumstances:

- For the primary purpose for which it was collected (e.g., health information necessary to provide a safe environment for participation in our activities)

- For a secondary purpose directly related to the primary purpose, where you would reasonably expect such use (e.g., using health information for emergency medical purposes)

- With your explicit consent (e.g., if we require sensitive data for a specific service or program)

- Where required or authorized by law (e.g., complying with workplace health and safety requirements or other legal obligations)

If we collect any sensitive information from you, we will explain why it is being collected, how it will be used, and seek your consent where appropriate.

Collection of Sensitive Information

Where we collect sensitive personal information (such as health-related data), we will seek explicit consent from you, clearly explaining the reasons for collecting it, how it will be used, and your rights regarding this data.

Third Parties

Where reasonable and practicable to do so, we will collect your Personal Information only from you. However, in some circumstances, we may be provided with information by third parties. In such a case we will take reasonable steps to ensure that you are made aware of the information provided to us by the third party.

Your Personal Information may be disclosed in a number of circumstances, including the following:

- To third parties where you consent to the use or disclosure;

- Where required or authorized by law, such as compliance with government regulations or legal obligations;

- To third-party service providers assisting us with our operations (e.g., payment processors, marketing services, etc.), who are required to protect your information in accordance with this Privacy Policy.

Disclosure of Personal Information

Your Personal Information may be disclosed in a number of circumstances including the following:

• Third parties where you consent to the use or disclosure; and

• Where required or authorised by law.

Security of Personal Information

Your Personal Information is stored in a manner that reasonably protects it from misuse and loss and from unauthorized access, modification or disclosure.

When your Personal Information is no longer needed for the purpose for which it was obtained, we will take reasonable steps to destroy or permanently de-identify your Personal Information. However, most of the Personal Information is or will be stored in client files which will be kept by us for a minimum of 7 years in compliance with relevant legal and regulatory requirements.

Access to Your Personal Information

You may access the Personal Information we hold about you and update and/or correct it, subject to certain exceptions. To access or update your Personal Information, please contact us in writing at hello@ignitedancewa.com.au. We will process your request within 30 days, in compliance with applicable laws.

Ignite Dance WA will not charge any fee for your access request but may charge an administrative fee for providing a copy of your Personal Information.

In order to protect your Personal Information we may require identification from you before releasing the requested information.

Maintaining the Quality of your Personal Information

It is important to us that your Personal Information is up to date. We will take reasonable steps to make sure that your Personal Information is accurate, complete and up-to-date. If you find that the information we have is not up to date or is inaccurate, please advise us as soon as practicable so we can update our records and ensure we can continue to provide quality services to you.

Policy Updates

This Privacy Policy may be updated from time to time. The latest version will always be available on our Parent Portal on Class Manager (https://app.classmanager.com/portal/

ignite-dance-wa).

We encourage you to review this Privacy Policy periodically to stay informed about how we are protecting your personal information. Significant updates will be communicated via email or through other suitable methods.

Privacy Complaints and Enquiries

If you have any queries or complaints regarding our Privacy Policy or how we handle your Personal Information, please contact us at: hello@ignitedancewa.com.au