Terms and Conditions
TERMS & CONDITIONS and Media Release * Subject to change at any time
Term Enrolment
We do not do free trials unless a promotion is running, parents are responsible for paying for the trial before the class commences. Recreational parents are required to re-enrol their child each term, competitive parents do not need to do this. Re-enrolment weeks are held week 8 of each term where re-enrolment is required and you will be emailed the process to do so. Casual classes are not offered (Adult Classes excluded)
Fees
Classes are booked on a term basis and fees must be paid regardless of attendance. We do not offer casual classes (Adult Classes excluded). Annual Membership fee per gymnast is due at the time of registration. Equipment fee $15 is paid each term per gymnast. This fee goes directly into funding upgrades and maintenance to the club and its equipment for the benefit of its members. Fees are due before term starts (if starting mid term payment is pro-rata as of your start date and due 7 days after the start date).
Outstanding Fees
All Class Fees are required to be paid in full by the due date, if fees haven’t been finalised by this time your child will lose their placement in the booked class. A phone call, letter or email will be actioned regarding outstanding fees. If no response or payment is received, details will be passed onto Management who will arrange for the appropriate debt collection agency to address the debt and an additional lodgement fee will be added to the debt for administrative charges. A child will not be accepted to book another class if there are outstanding fees from a previous term.
Payment Plans
For families that are facing financial difficulty we offer a payment plan option. Applications for this must be directed to the Manager.
Refunds
There is a NO REFUND Policy which applies to all invoices including uniforms, competition fees, Levy's, membership & any other invoiced item. Should you decide to cancel part way through a term your fees may be credited to your child’s account only if a medical certificate is provided stating dates student cannot participate due to illness/injury, this credit is to be used for gymnastics fees only - credit is valid for use for up to 12 months after date applied. No medical certificate, no refund or credit applies.
Change of Class
Students are booked for classes on a predetermined day and time for the duration of a term. Should you need to change your original booking you can speak with the coach or reception. New bookings will be based on class availability.
Public Holidays
Classes will NOT train on a public holiday and you are not billed for these days in your term fees.
Changes of Coach/Class
Impact Gymnastics Recreational pty ltd reserves the right to amalgamate, move or alter classes where low class participation levels occur. We will notify all participants affected by these changes via email, SMS or phone.
Correct Gymwear
Students are to wear suitable sports clothes to gymnastics. Preferably – leotard, crop top and bike pants or shirt & shorts. Long hair must be tied back (with no large hair accessories) and all jewellery must be removed. For safety reasons, students should not wear clothing with denim, buttons, belts or zips. No shoes or socks, however socks are compulsory for trampolining classes.
Missed classes & Make up policy
If your child is unable to attend their regular scheduled class due to another commitment or illness, let us know on the day or just in advance and we will offer a free-of-charge make up class on another day (subject to availability). Limit of 1 make up classes per child per term, must be used within the term of missed class. Competitive gymnasts have their own rule set out in the Competitive Handbook. If a class is cancelled then a make up will be offered in any other class that runs for the same time frame within the same term where possible.
Pick up/Drop off
Your children remain your responsibility outside of their class times (excluding KinderGym parent participation classes). Impact Gymnastics is not responsible for supervising children outside of their class times. Please ensure you do not leave the gym before your child’s class commences, and ensure you return on time to collect your child upon conclusion of their class.
COVID RESTRICTIONS POLICY is a DROP ‘N GO scenario which means your child(ren) are walked in by you and/or met at the front by staff member to your vehicle to walk student/s to class. This process applies when restrictions are in place. Our parking is street based only, only staff park in designated car parks for the safety of our members walking in and out of the driveway.
Lost or damaged property
We will not be liable for any loss of or damage to any personal belongings or chattel of the participant whatsoever and howsoever caused. Families are advised not to bring any valuables to the centre. Please ensure you name all of your child’s belongings. Lost items will be placed in our lost property basket at the front door. Items are taken to good will at the end of each term (drink bottles to be discarded).
Medical assistance
By signing up to Impact Gymnastics Recreational pty ltd, you agree that employees, and/or volunteers are to seek emergency medical treatment for the participant(s) in the event of an emergency and/or they are unable to reach any parent or guardian. You will also be responsible for any financial debt incurred by said action.
Siblings
Siblings not attending a class must be supervised at all times by a parent/carer and are not permitted onto the gymnastics floor unless authorized by a coach.
Marketing Release
I understand that my child’s images may be used in ads, promotional videos, website material, media releases and various other marketing materials. These images will be used for in Impact Gymnastics Recreational pty ltd purposes only, and will not be given or sold to outside companies or individuals. If you do not wish your child’s images to be used for promotional purposes, please let administration office know and you will need to complete a non-consent form.