Privacy Policy

Privacy & Data Protection Policy

Reviewed April 2025

At Jasmine Dance Academy, we are committed to protecting your personal data and being transparent about how we collect, use, and store it. We only collect information that is necessary to operate our school effectively and safely.

Our Commitment to Data Protection

We follow the core principles of the UK General Data Protection Regulation (UK GDPR) and the Data Protection Act 2018. This means we ensure that all personal data is:

• Used lawfully, fairly, and transparently
  

• Collected for specific, legitimate purposes
  

• Relevant and limited to what is necessary
  

• Accurate and kept up to date
  

• Stored securely and only for as long as needed
  

• Handled with accountability at every level
  
  

Lawful Basis for Processing Data

We process personal data based on the following lawful grounds:

• Consent – e.g. permission for photography or marketing communications
  
  

• Contract – to manage enrolments, payments, and delivery of services
  
  

• Legal obligation – where required to comply with safeguarding or other legal responsibilities
  
  

• Vital interests – in situations involving medical emergencies or student safety
  
  

What Information We Collect

We collect the following personal data to support safe and effective delivery of our services:

Parent/Guardian Information:

• Name
  

• Address
  

• Email
  

• Telephone number
  

Student Information:

• Name
  

• Address
  

• Date of birth
  

• Medical information
  

• Emergency contact details
  

• Photography/film consent
  

• Any safeguarding-related information
  

This data is typically provided via:

• Trial/enrolment forms
  

• Class Manager account setup
  

• Website enquiry form
  

Please note: We will only use photos and videos of students for promotional purposes where explicit consent has been provided via our consent form.

How We Use Your Data

Your information will only be used for the purposes of running Jasmine Dance Academy. This includes:

• Processing trials and enrolments
  

• Allocating students to suitable classes
  

• Communicating class updates or changes
  

• Creating and issuing invoices
  

• Managing attendance registers
  

• Registering for events, performances, or exams
  

• Contacting you in case of illness, emergency, or safeguarding concerns
  

• Applying discounts when applicable
  

• Gathering feedback to improve our services
  

• Complying with legal obligations or assisting emergency services
  

We store your data securely on our password-protected Class Manager system.

Your Rights

As a customer, you have the right to:

• Access the data we hold about you or your child
  

• Update inaccurate or outdated information
  

• Request deletion of your data
  (Note: If deleted, we may require alternate emergency contact details for student safety)
  

If you'd like to access, amend, or delete your data, please contact us via email at: [email protected]

Data Retention & Security

We retain data only as long as necessary. Once a student leaves the school, their information is securely deleted.

• We never share personal data with third parties unless required by law, or in an emergency or safeguarding situation.
  

• We use a trusted third-party system, Class Manager, to help manage enrolment, class schedules, payments, and communication. These systems comply with GDPR and are subject to appropriate safeguards.
  

• All personal data is stored securely and handled only by authorised individuals within the school.
  
  

In the unlikely event of a data breach involving your personal information, we will notify affected individuals and the relevant authorities in accordance with data protection laws.

Should there be queries about this policy, please contact the Principal, Jasmine Downer, by emailing [email protected] 

We are committed to reviewing our policy and good practice yearly. This policy was reviewed in April 2025.