Terms and Conditions
Code of Conduct for Students & Parents
We are fully committed to safeguarding and promoting the well-being of all students, parents, staff and volunteers associated with us. To ensure the effective running of our business and to protect all individuals connected with us, it is important that the following Code of Conduct is read, respected and adhered to at all times:
Students must:
• Participate within the rules and respect all the teachers/staff and their decisions.
• Respect their fellow students.
• Not distract, bully or harass other students during the class.
• Not use bad language.
• Be polite and display good manners at all times.
• Treat all equipment with respect.
• Inform the teacher (before the warm up begins) if they have an injury or illness.
• Wear their uniform/appropriate clothing and footwear for classes.
• Remove all body jewellery.
• Wear hair up or in a ballet bun when requested. Grooming is an essential part of dance training.
• Put litter in the bins provided.
• Leave all valuables at home. Jessica Leigh Dance Studios will not be held responsible for the loss or damage of any items.
• Inform the teacher immediately if they begin to feel ill or sustain an injury during the class.
• Finally, we would love for all students to enter the class with a smile and have fun!
Parents/Guardians must:
• Encourage your child to learn the rules and perform within them.
• Arrive with plenty of time to get your child ready for their class, ensuring they are dressed in the correct uniform and with their hair in a neat ponytail or bun.
• If your child is under the age of 12, they must be accompanied by a parent or guardian until their timetabled class begins. Jessica Leigh Dance Studios is not responsible for any student outside their class time.
• Keep the teacher informed if your child is ill or unable to attend classes.
• Endeavour to establish good communications with teachers and staff for the benefit of all.
• Ensure all communication goes to Jessica Leigh Dance Studios directly. Parents/Guardians must not contact any teachers, staff members or volunteers via their personal numbers or social media pages.
• Never challenge or threaten a teacher or member of the team. Any concerns must come directly to the school principal, please email [email protected].
• Do not raise issues of disagreement publicly.
• Always collect your child promptly at the end of a class.
• Pay all fees on time as stated on the invoice. A late payment fee will be issued if failure to do so, and may risk your child losing their place in the class.
- If you choose to withdraw from a class we must be given one months paid notice.
- If your invoice is not paid in full by the end of each term, your child will not automatically be enrolled in their class for the following term and their place may be offered to the next person on the waiting list.
- No refunds will be made if you choose to leave Jessica Leigh Dance Studios mid month.
- No refunds or invoice adjustments will be made for missed classes.
- Students who are absent for a length of time due to injury or illness will be considered a discount.
• Give us written notice if your child will be leaving Jessica Leigh Dance Studios, as well as the following months paid notice. We plan a term ahead and it is therefore important to keep class numbers updated. Ideally JLDS would like a terms notice, but as much notice as possible would be appreciated.
If your child does not attend class for 3 weeks and we have no explanation for their absence we will assume they have left their class and they will be removed from the register.
Disciplinary Procedure
• Students that breach this Code of Conduct will first of all be reminded of the rules.
• Repeated breaching of this Code of Conduct may result in separation from other students (i.e. the student will be made to sit out).
Continuous breach of this Code of Conduct will result in the parents/guardians being informed at the end of the class by the teacher.
• If there is no improvement, then parents will be contacted again by the teacher and they will be invited to discuss the future behaviour of their child and agree joint strategies for monitoring.
• In extreme cases, where physical violence, verbal abuse or intentional damage to property is involved, the sequence of actions outlined above will be by-passed and the teacher will contact the parents as a first step. Exclusion of the child from classes may be considered.
Photography/Filming
I give permission for my child’s photograph to be taken or be included in any filmed media. Photographic and filmed media may be used and reproduced by Jessica Leigh Dance Studios for teaching, promotional or demonstration purposes on our website, apps or the school social media feeds.
Photos may be taken using the teachers personal device. The photo will be deleted from the device immediately when the photo has been used for its purpose, or transferred onto a password protected device owned by Jessica Leigh Dance Studios.
Please contact us immediately if you do not agree to us using any photo’s or videos of your child.
Emergency Medical Treatment
I give permission to any of the schools trained first aiders to make emergency decisions as necessary with regard to treatment or injury received during any activity until such time as an emergency contact can be called. I authorise them to sign any medical documents which may be necessary for the emergency treatment should the emergency contact be uncontactable immediately. Please make us aware if your child has a medical condition or injury of any sort.
Health and Safety Statements
Jessica Leigh Dance Studios (JLDS) has a responsibility to ensure the safety of their students.
1. Parents must give us clear information of and relevant medical history when registering with JLDS.
2. Student emergency contact numbers will be available to access during class times, complying with GDPR regulations. Accessed on a password secure devise and a password secure register application.
3. It is the responsibility of the parent or guardian to notify us of any changes to their emergency contact details.
4. In case of a fire emergency, all teachers have a clear understanding of procedures to follow.
5. We will undertake regular risk assessments of our all studio premises.
6. It is our responsibility to keep a fully equipped first aid box within all used buildings. In the case of an incident, an accident report will be completed and a copy given to the parent or guardian.
7. Students will be supervised by JLDS during class time only and parents/guardians must ensure the safety of their children in the car park and grounds in/around the studio.
Child Protection Policy
Jessica Leigh Dance Studios (JLDS) has a duty of care to safeguard all children involved in classes from harm. Children have the right to be protected through adherence to the Child Protection guidelines.
1. Jessica Leigh Dance Studios are aware that children under 18 and vulnerable persons of any age can be involved in their activities and that they have a responsibility, within the limits of their control and jurisdiction, to protect and safeguard the welfare of every such child and vulnerable person.
2. It is the policy of Jessica Leigh Dance Studios that all children and vulnerable persons have the right to protection from abuse. All staff and volunteers who are in contact with such children and vulnerable persons are expected to be familiar with and to apply the procedures on:
• Data protection in relation to all customers and students
• Procedures at events, competitions and courses
• Photography and video recording
3. Any complaint or incident to be reported under this policy should be reported in the first instance to the person in charge of the event or the designated child protection officer (JLDS Principal - Jessica Mortimer) indicating that an abuse of a child or vulnerable person’s welfare may have taken place.
4. On receipt of a complaint the child protection officer will investigate the complaint as soon as possible. All parties to the complaint will have the right to be heard, including the parents or legal guardian(s) of the child or vulnerable person concerned.
6. All Jessica Leigh Dance Studios Teachers will at all times be fully DBS checked.
Jessica Leigh Dance Studios adheres to the following Good Practice Guidelines
We will always:
• work in an open environment (e.g. avoid private unobserved situations)
• Treat all children equally and with respect and dignity.
• Put the welfare of each child first.
• Make dance fun, enjoyable and promote fair play.
• Treat any physical contact with due sensitivity and care and with due regard for the wishes of the student. (eg when helping place a dance alignment)
• Be an excellent role model.
• Give enthusiastic and constructive feedback.
• Recognise the development/needs and capacity of young people and disabled adults.
• Keep a written record of any injury that occurs, along with the details of any treatment given.
• Request in writing, parental consent if any staff are to transport students in their cars (eg. to a competition or event)
Snow & Bad Weather Policy
It is the Schools’ policy to make every effort to remain open whenever possible. However, in the event of disruption caused by heavy snow and/or particularly adverse weather, the prime concern of the school must always be the safety of the pupils, parents and staff.
The decision to close the School will be taken by the Principal. The School will close if at least one of the following conditions apply;
Staff will always make every reasonable effort to undertake the journey to the Studio. However, should the weather conditions be considered to be, or are anticipated to later become too hazardous for travel, all lessons for any teacher who is unable to make it to the studio will be cancelled.
Any decisions to close the School or cancel particular classes will be made as early as possible and updates will be provided to parents via email in addition to updates to our social media accounts. In the event of bad weather, parents should check emails before attempting to travel to the studio.
Any lessons cancelled due to adverse weather conditions will NOT be eligible for a refund or credit on account. We would endeavour to try and rearrange classes, and offer the chance to attend an additional class if we run one on a different day, however this may not always be possible.
Staff Illness Policy
It is the Schools’ policy to make every effort to remain open whenever possible. However, in the event of staff illness, the prime concern of the school must always be the health and safety of the pupils, parents and staff.
Any decisions to close the School or cancel particular classes will be taken by the Principal. These decisions will be made as early as possible and updates will be provided to parents via email in addition to updates to our social media accounts.
Any lessons cancelled due to staff illness will NOT be eligible for a refund or credit on account. We would endeavour to try and rearrange classes, and offer the chance to attend an additional class if we run one on a different day. If your child is unable to attend the alternative class no refund will be given.