Privacy Policy

KalaKriti Academy of the Arts

Privacy Policy

Last Updated: July 8, 2026

KalaKriti Academy of the Arts respects the privacy of our students, parents, guardians, families, teachers, staff, and website visitors. This Privacy Policy explains how we collect, use, store, and protect personal information when you register for classes, attend programs, communicate with us, visit our website, participate in performances, or use any KalaKriti-related registration or class management platform.

By registering for a KalaKriti program, submitting a form, communicating with us, or using our website, you agree to the terms of this Privacy Policy.

1. Information We Collect

KalaKriti Academy of the Arts may collect the following types of information:

• Student name

• Parent or guardian name

• Date of birth or age

• Email address

• Phone number

• Mailing address

• Emergency contact information

• Class level, attendance, enrollment history, and program participation

• Payment and billing information

• Medical, allergy, injury, or safety information voluntarily provided by a parent or guardian

• Photos and videos from classes, rehearsals, workshops, performances, camps, events, and showcases

• Communication preferences

• Website usage information, such as cookies, browser type, device information, and pages visited

We only collect information that is reasonably necessary for operating our dance academy, managing student enrollment, communicating with families, maintaining safety, processing payments, and providing our services.

2. How We Use Personal Information

KalaKriti Academy of the Arts may use personal information to:

• Register students for classes, workshops, camps, performances, exams, and events

• Manage class placement, attendance, scheduling, and student progress

• Communicate with parents, guardians, and students

• Send updates about class schedules, tuition, rehearsals, performances, closures, events, and announcements

• Process tuition, fees, ticket purchases, recital fees, costume fees, exam fees, and other payments

• Maintain student safety and emergency contact records

• Share important reminders through email, text, WhatsApp, phone, Class Manager, or similar platforms

• Prepare for performances, showcases, exams, and events

• Create promotional, educational, archival, and social media content when photo/video permission applies

• Improve our website, programs, communication, and services

• Comply with legal, accounting, tax, safety, or administrative obligations

3. Children’s Privacy

KalaKriti Academy of the Arts provides dance education to children, teens, and adults. For students under 18, registration and communication should be handled by a parent or legal guardian.

We do not knowingly collect personal information directly from children under 13 without parent or guardian involvement. If we learn that a child under 13 has submitted personal information directly to us without parent or guardian consent, we will take reasonable steps to delete the information or obtain appropriate parental consent.

Parents and guardians may contact us at any time to review, update, or request deletion of their child’s personal information, subject to any records we are required or permitted to keep for legal, safety, financial, or administrative purposes.

4. Photos & Videos

KalaKriti Academy of the Arts may take photos or videos during classes, rehearsals, workshops, camps, performances, showcases, exams, festivals, and events.

Photos and videos may be used for:

• Student education and review

• Internal class records

• Parent and family updates

• Website content

• Social media posts

• Flyers and promotional materials

• Event recaps

• Archival purposes

If a parent or guardian does not want their child’s photo or video used for promotional purposes, they must notify KalaKriti Academy of the Arts in writing before the start of the program or event.

Even when promotional permission is limited, students may still appear incidentally in group performance recordings, audience recordings, or event photos taken in public or semi-public performance settings.

5. Payment Information

KalaKriti Academy of the Arts may use third-party payment processors, class management systems, banks, Zelle, credit card processors, or other payment platforms to process tuition and fees.

We do not intentionally store full credit card numbers on our own systems. Payment information submitted through third-party platforms is handled according to that platform’s own privacy policy, security practices, and terms.

6. How We Share Information

KalaKriti Academy of the Arts does not sell personal information.

We may share limited personal information only when necessary with:

• Class management platforms

• Payment processors

• Email, text, or communication service providers

• Website hosting or technology providers

• Teachers, assistants, staff, or volunteers who need information to support classes or events

• Performance venues, exam administrators, festival organizers, or event partners when needed

• Legal, accounting, tax, insurance, safety, or regulatory professionals

• Emergency responders if needed for health or safety reasons

We only share information reasonably necessary for the purpose involved.

7. Communications

KalaKriti Academy of the Arts may contact families through email, phone, text message, WhatsApp, Class Manager, or other communication platforms.

Communications may include class reminders, schedule changes, payment reminders, rehearsal information, performance details, emergency notices, program updates, and promotional announcements.

Families may request to stop receiving non-essential promotional communications. However, we may still send important administrative, billing, safety, schedule, or program-related messages.

8. Cookies & Website Information

Our website may use cookies or similar technologies to help the website function, understand website traffic, improve user experience, and support basic analytics or marketing.

You may be able to disable cookies through your browser settings. Some website features may not work properly if cookies are disabled.

9. Data Security

KalaKriti Academy of the Arts takes reasonable steps to protect personal information from unauthorized access, loss, misuse, or disclosure.

However, no method of electronic storage, online transmission, email, text message, or internet-based communication is completely secure. By submitting information to us, you understand that we cannot guarantee absolute security.

10. Data Retention

KalaKriti Academy of the Arts keeps personal information only as long as reasonably necessary for business, educational, legal, financial, safety, tax, insurance, or administrative purposes.

We may retain certain records after a student leaves KalaKriti, including payment records, attendance history, class records, performance participation, waivers, media permissions, and communications.

11. Your Privacy Choices

Depending on applicable law, you may have the right to request that KalaKriti Academy of the Arts:

• Confirm whether we have certain personal information

• Provide access to personal information

• Correct inaccurate personal information

• Delete certain personal information

• Limit certain uses of personal information

• Opt out of certain promotional communications

• Withdraw photo or video permission for future promotional use

Some requests may be limited by legal, financial, safety, tax, insurance, archival, contractual, or administrative requirements.

To make a privacy request, please contact us using the information below.

12. Third-Party Platforms

KalaKriti Academy of the Arts may use third-party platforms such as registration systems, Class Manager, Google Forms, payment processors, social media platforms, email services, website hosts, or ticketing platforms.

These third-party platforms may collect and process information according to their own privacy policies. KalaKriti is not responsible for the privacy practices of third-party websites, platforms, or services.

Families should review the privacy policies of any third-party platforms they use in connection with KalaKriti programs.

13. Social Media

If you interact with KalaKriti Academy of the Arts on social media, such as liking, commenting, messaging, tagging, sharing, or posting content, your interaction may be visible to others depending on your privacy settings and the platform’s policies.

KalaKriti is not responsible for the privacy practices of social media platforms.

14. Medical, Allergy & Safety Information

Parents and guardians are responsible for informing KalaKriti Academy of the Arts of any allergies, injuries, medical conditions, physical limitations, behavioral needs, or safety concerns that may affect a student’s participation.

This information may be shared with teachers, assistants, staff, or emergency personnel only as needed to support the student’s safety and participation.

15. Changes to This Privacy Policy

KalaKriti Academy of the Arts may update this Privacy Policy from time to time. Updates may be posted on our website, registration forms, class management platform, or shared through other communication methods.

The updated policy will be effective as of the date listed at the top of the policy.

16. Contact Us

For questions about this Privacy Policy or to make a privacy request, please contact:

KalaKriti Academy of the Arts
Email: [email protected]
Phone: 516-494-3858