Privacy Policy
Privacy Policy for Karen Liddle Studios
At Karen Liddle Studios, we are committed to protecting and respecting your privacy. This Privacy Policy explains how we collect, use, disclose, and safeguard your personal information when you use our services, sign up for classes, or visit our website. Please read this policy carefully to understand our views and practices regarding your personal data and how we will treat it.
This policy is in line with the General Data Protection Regulation (GDPR) and the Data Protection Act 2018.
1. Information We Collect
We may collect the following types of personal information:
- Personal Details: Name, address, email address, telephone number.
- Health Information: Medical conditions, allergies, and any other relevant health information that may affect participation in classes.
- Payment Information: Payment details necessary for invoicing and fees (processed through our payment provider, Class Manager).
- Communication Records: Emails, messages, or correspondence related to class bookings, updates, or queries.
- Performance Data: Attendance and performance tracking to monitor the progress of students.
2. How We Use Your Information
We use the personal data we collect for the following purposes:
- To provide dance classes and related services: To communicate with you about class schedules, payments, and any other information relating to your child’s participation at Karen Liddle Studios.
- To send updates and notifications: Including newsletters, important updates, class changes, and special offers.
- To process payments: We use Class Manager to manage and process your tuition fees.
- To ensure student safety and wellbeing: Health-related information is used to ensure students are safe to participate and to provide any necessary assistance during classes.
- To comply with legal obligations: Including responding to your requests or managing any health or safety concerns.
3. Legal Basis for Processing Your Data
Under the GDPR, we process your personal information based on the following legal grounds:
- Contractual necessity: The processing of your data is required to fulfil our contract with you in providing dance classes and related services.
- Consent: We rely on your consent for certain communications (e.g., marketing emails, newsletters), which you may withdraw at any time.
- Legal obligation: For instance, we need to keep health and safety records in accordance with UK regulations.
- Legitimate interests: Processing is also necessary for the purpose of running the business effectively and improving our services, as long as it doesn't override your rights.
4. Sharing Your Information
We will not share your personal data with any third parties without your consent, except for the following:
- Payment processors: We use Class Manager to process payments. Your payment details are stored securely in their system.
- Medical personnel or emergency contacts: In the event of an emergency, medical professionals or emergency contacts may be informed of relevant health information.
- Legal and regulatory authorities: If required by law, we may disclose your information to comply with legal obligations, prevent fraud, or respond to governmental requests.
5. Data Retention
We will retain your personal information only for as long as is necessary for the purposes outlined in this Privacy Policy or as required by law. For example:
- Personal and health information will be retained for the duration of your child’s participation in classes, plus a period thereafter for any legal, financial, or regulatory purposes.
- We may keep payment records for up to 7 years to comply with HMRC and other regulatory requirements.
6. Your Rights
You have the following rights in relation to your personal data:
- Right of access: You have the right to request a copy of the personal information we hold about you.
- Right to rectification: You can request that we correct any inaccurate or incomplete personal information.
- Right to erasure: You may request the deletion of your personal data, subject to certain conditions.
- Right to restrict processing: You may request that we limit the way we process your personal data in certain circumstances.
- Right to object: You have the right to object to the processing of your data in certain situations.
- Right to data portability: You can request to receive your data in a structured, commonly used, and machine-readable format.
- Right to withdraw consent: If we rely on your consent for any processing, you can withdraw it at any time.
If you wish to exercise any of these rights, please contact us at [email protected].
7. Security of Your Data
We are committed to ensuring that your information is secure. We take appropriate technical and organisational measures to protect your data from unauthorized access, alteration, disclosure, or destruction. This includes:
- Secure data storage and encryption.
- Staff training on privacy and data protection practices.
- Limited access to personal information to only those who need it for business purposes.
8. Cookies and Tracking
Our website may use cookies to enhance user experience and monitor website performance. Cookies are small files placed on your device that help us remember your preferences. You can choose to accept or decline cookies through your browser settings. However, if you decline cookies, certain features of the website may not function properly.
9. International Transfers
We do not transfer your personal data outside of the UK. If we do need to transfer data outside of the UK in the future, we will ensure that the transfer complies with applicable data protection laws and that your data is protected.
10. Changes to This Privacy Policy
We may update this Privacy Policy from time to time. When we do, we will post the new version on our website and notify you via email if the changes significantly affect the way your personal information is used. We encourage you to review this Privacy Policy periodically.
11. Contact Us
If you have any questions about this Privacy Policy or how we handle your personal data, please contact us at:
Karen Liddle Studios
Email: [email protected]
Website: https://klsd.co.uk/