Moray Dance

Terms and Conditions

Moray Dance

Terms and Conditions 


1. I understand that Moray Dance will, under their duty of care, ensure a safe and structured environment for my child. I understand all physical activity has an element of accidental injury but that the teacher will prepare and execute classes in a way to minimise risk.

2. I understand that a minimum of three weeks must be paid when first joining a class. I understand in doing this it ensures my child has had enough time to settle in and get to know the teacher.

3. Payments can be made by cash or bank transfer.

4. 1. Updated Class Notice Policy DURING THE HOLIDAYS

To help us plan classes smoothly, we ask for one weeks notice, before the term starts, if your dancer will not be returning after a holiday period.

How to Give Notice

• Notice must be given at least 1 week before the next term starts.

• If notice is given after one week, then the it reverts back to the mid term notice policy, which is one months notice

• ⁠The notice period will begin from the first week of the new term.

 How the Notice Period Works

• The notice period applies only to classes that are running.

• Any weeks where classes are not scheduled—and therefore not charged—are not included in the notice period.

 Your dancer is welcome to continue attending during the notice period.

 2. Updated Class Notice Policy MID TERM

To help us plan classes smoothly, we ask for one month’s notice if your dancer will not be returning mid‑term.

How to Give Notice

 • Notice must be given at least 24 hours before the next class.

• If notice is given on the day of the class, the notice period will begin from the following week.

How the Notice Period Works

 • The notice period applies only to classes that are running.

• Any weeks where classes are not scheduled—and therefore not charged—are not included in the notice period.

Your dancer is welcome to continue attending during the notice month.

Credits and Refunds

• After the notice period, you will receive a credit for the remaining term fees.

• Credits can be used for other classes or dancewear.

• Credits cannot be used for shows or exams.

 If your dancer does not join any other classes with us, we will issue a refund via cash or bank transfer.

 

5. I understand that refunds are not available for odd missed classes as the class still operates and the pupil retains their place in the group. Exceptions will be made with a doctors note.

6. I understand that all invoices are to be paid before we finish for the end of term, otherwise a late fee will be applied.

7. I understand my child must be dressed appropriately for all classes after the initial three weeks. Please ask for our uniform list. 

8. I understand photographs and videos may be taken during class, exams and performances. These are used to promote Moray Dance in various ways including our social media platforms. 

9. If you wish for your child not to be photographed or filmed please let a member of staff know.

10. I understand that if I wish to take photographs or videos during the class I will first ask the teacher. 

11. I understand that Moray Sports Centre, Elgin, has a no outside food or drink policy, bar water for the dancers. 

12. I understand that Moray Sports Centre, Elgin, disabled car parking requires a disabled badge, and the drop off/pick up section is not permitted for parking. 


13. I understand that Moray Sports Centre, Elgin, does not allow grown ups to wait upstairs unless I am a member due to the gym equipment being used by the general public. 

14. I understand that in all venues (Moray Sports Centre, Forres House and Lossiemouth High School) are open to all general public. Should I wish to change my child I will do so with that thought in mind. This is to protect the dancers and the public members who use the facilities. 

15. I understand that I will take my child to the toilet before their class. 

16. I understand that Moray Dance are encouraging one grownup to one dancer in any classes where grownups are invited. 


COVID-19 GUIDELINES 

Moray Dance will adhere to safe practice to help prevent the spread of the coronavirus. 

We ask for each student to bring as little as possible into their class. 

We will sanitise and ventilate all studios to our best ability. 

We will follow all mandatory guidelines given by the Scottish Government as well as Moray Council. 


Policy and Procedure: Handling Armed Intruders at the following venues ~

Moray Sports Centre

Forres House

Lossiemouth High School


Purpose

To ensure the safety and security of all students, staff, and visitors at all the Moray Dance venues by providing clear instructions on how to respond in the event of an intruder armed with a knife or gun.

Scope

This policy applies to all Moray Dance employees, students and visitors.

Policy Full Detail:

1. Immediate Threat Assessment
Any individual who identifies a person with a weapon should assess the situation quickly and determine the immediate
threat level without approaching the intruder.
2. Alert Authorities
Immediately call emergency services (police) by dialling 999.
Provide the dispatcher with the following information:
Your name and location:
Description of the intruder (physical appearance, clothing, weapon type).
The intruder’s current location and direction of movement.
Any actions taken or observed.
3. Initiate Lockdown Procedures
Announce Lockdown: Use the Moray Dance Staff Facebook Messenger to announce,
“Lockdown”
Secure Premises:
Lock all doors to hall/ dance studios.
Close and lock any windows.
Turn off lights and close blinds/curtains.
Silence all electronic devices.
Hide and Remain Silent:
Instruct everyone to move away from doors and windows.
Take cover behind solid objects (e.g., desks, cabinets).
Remain silent and do not respond to anyone outside the door until the "all clear" is given by recognised law
enforcement personnel.
4. Evacuation Procedures
If safe to do so, and upon instructions from authorities, follow designated evacuation routes to the nearest exit.
Assemble at the predetermined safe location away from the building:
Account for all students and staff; report any missing persons to authorities immediately.
5. Communication with Parents and Guardians
Notify parents and guardians through via email and text:
Nature of the incident.
Actions taken to ensure the safety of students and staff.
Instructions on where and when to pick up their children.
6. Post-Incident Procedures
All Clear Announcement: Once law enforcement declares the area safe, announce the “all clear” signal.
Counselling and Support:
Provide access to counselling services for students, staff, and parents as needed.
Incident Review:
Conduct a debriefing session with staff to review the incident and the effectiveness of the response.
Update the emergency response plan based on lessons learned.

Procedure Short Detail;

1. Initial Response
Upon spotting an armed intruder, immediately:
Call emergency services: 999
Announce the lockdown through the Moray Dance Staff Facebook Messenger: “Lockdown”
.
2. During Lockdown
Ensure all doors and windows are locked and lights are off.
Switch off music device.
Guide students to the safest hiding spots.
Keep everyone calm and silent.
3. Communication
Designated staff will use email and text to inform parents and guardians where possible.
4. If Evacuation is Required
Follow evacuation routes to the predetermined safe assembly point:
Take attendance and report any discrepancies to law enforcement.
5. After the Incident
Await the “all clear” from law enforcement.
Provide necessary support and counselling.
Review and update safety procedures.

Roles and Responsibilities;

All Staff:
Be familiar with and adhere to this policy.
Participate in regular training and drills.

Emergency Response Team:
Lead the response during an incident.
Maintain communication with law enforcement and emergency services.

Administration:
Ensure the policy is up to date and all staff are trained.
Communicate with parents and guardians.

Training and Drills;

Start to conduct regular training sessions and lockdown drills for all staff and students.
Review and update procedures annually or as needed based on drill outcomes and real incidents.

By following this policy and procedure, the Moray Dance aims to provide a safe environment for all and ensure a coordinated, effective response to any armed threat.