Privacy Policy
Please read the privacy and Data Protection policy below
MUSICAL THEATRE WORKSHOPS
Privacy Policy
This privacy policy explains how we (Musical Theatre Workshops) use any personal information we collect about you when you use this website.
What information do we collect about you?
We collect information about you when you register with us for classes. We use a GDPR compliant package classed Class Manager which is a portal accessed via our website. Class Manager has its own privacy policy. Our website usage information is collected using cookies.
How will we use the information about you?
We collect information about you to manage your account and, if you agree, to email you our newsletter and advise you of class information that we think might be of interest. We will not share your information for marketing purposes with other organisations.
Marketing
We would like to send you information about Musical Theatre Workshops and our classes. If you have consented to join our e-mail list, you may opt out at any time.
Cookies
Cookies are text files placed on your computer to collect standard internet log information and visitor behaviour information. This information is used to track visitor use of the website and to compile statistical reports on website activity. You can set your browser not to accept cookies.
Other websites
This privacy policy only applies to this website, so when you link to other websites you should read their own privacy policies.
Changes to our privacy policy
We keep our privacy policy under regular review and we will place any updates on this web page.
How to contact us
Please contact us if you have any questions about our privacy policy.
Write to:
Musical Theatre Workshops
4 Rockley Avenue
Radcliffe-on-Trent
NG12 1AR
Email: [email protected]
Tel: 07914 578440
MUSICAL THEATRE WORKSHOPS
General Data Protection Regulation Policy
GDPR stands for General Data Protection Regulation and replaces the previous Data Protection. It came into effect on 25 May 2018.
GDPR states that personal data should be ‘processed fairly and lawfully’ and ‘collected for specified and legitimate purposes’. Also that individuals’ data is not processed without their knowledge and processed only with their ‘explicit’ consent. GDPR covers personal data relating to individuals. Individuals have the right to know what information is held about them and where it is stored. There are rights for individuals:
The Right to be Informed
An individual has the right to know what personal data we hold.
Musical Theatre Workshops (MTW) is a theatre dance school with examinations under the International Dance Teachers’ Association (IDTA). As such, the examining board are required to know the names of the children and their date of birth for examination purposes. In the cases of the need to submit a special requirement form to advise the IDTA of special needs or requirements regarding individuals, the content on the form is checked and signed by the parent/carer before being sent securely to the IDTA.
We need to know parent/carer names, addresses, email addresses and telephone numbers.
We need to know children’s full names, addresses and dates of birth.
We need to know if there are any medical conditions that as a dance school we should be aware of.
The freelance dance teachers at MTW are required to submit their CVs to MTW. We are required to know the full name, address, telephone contact and bank details of our teachers.
In the case of obtaining DBS checks for freelance teachers, volunteer teaching assistants and volunteer chaperones, we are required to submit data from their photographic ID to the Due Diligence Checking Service via a secure system to obtain the necessary documentation.
Third Parties
Class Manager is a software package which is GDPR compliant. The company have their own privacy policy which can be viewed on their website. The parent portal is linked to MTW website which is a package to register parent/care/pupil contact details.
In the event of a show at a venue other than our usual location of classes, we are required to notify the local authority (Nottinghamshire County Council) the name, address and date of birth of all children taking part. This information is required in order to be checked against the local authority database to ascertain if children require a Children’s Performers Licence to appear in the production. No shows outside of the usual venue are planned in the first year of MTW.
The Right of Access and Right to Erasure
An individual can request a copy of all the personal data held about them within our organisation (Subject Access Request) and will be allowed to have all their data deleted or returned to them, if they so wish, within a month of the request.
MTW will keep personal contact details for one year after a pupil has left. However, details will be removed from the billing/communication database as soon as they leave (unless they ask to be kept informed about MTW events).
The data we hold on our pupils/parents/carers is updated regularly and out of date data is deleted.
The Right to Strict Processing
Individuals have the right to object to us processing their data. This means that records can be stored but not used for communications/billing in the case where a pupil is no longer attending classes.
The Right to Data Portability
MTW requires personal data to be transferred from one system to another, for example to:
· the local authority for performances
· the local authority for Child Performance Licences (required for children who have performed more than four times in a six month period)
· the IDTA (examination association for exams)
· Class Manager portal, booking software
These are the only third parties personal data is shared with. These recipients use secure file transfer systems and have their own policies in place with regards to GDPR.
The Right to Object and the Right to not be Subject to Automated Profiling
Individuals can object to their data being used for marketing or for research. Automated profiling is used for marketing based organisations. MTW does not use personal data for these purposes.
Storage and Use of Personal Data
The class register for classes and workshops is kept with the teacher during the class for fire regulations and no other personal data is logged on these registers.
No full names of children will be displayed anywhere
No names will be displayed next to photos.
No photos / video footage will be displayed without prior consent of parents/carers (please see registration document).
The personal data we collect via the portal registration form is input on a database which is used solely for communication and billing purposes. This data is stored under encrypted files on password protected computers accessed by the school administrator and data controller or under the class manager app for register purposes (Principal - Kirsty Callender).
Any portable data storage (USB) is stored in a locked cabinet.