Terms and Conditions


Please read the Payment Information, Guideline and Covid policy below


                   PAYMENT INFORMATION

September 2021 – July 2022


·       For the first half term of 6 lessons (Block 1-September -October half term) payment can be ’pay as you go each week’.  (by bank transfer in advance of the session) If you would prefer to pay for the block instead of ‘pay as you go each week’ please multiply the class fee by the amount of weeks in the block or remaining in the block when your child starts.


·       All 45 minute lessons are £5.50 per lesson per child. Melody Bear Pre-School session (35 minutes) is £5.00. 


BLOCK 2/After October Half Term ONWARDS:

·             The block fee will be invoiced before the start of block. The fee for block 2 for example (7 weeks) is Melody Bear £35. All other classes £38.50. New children to MTW in block 2 can ‘pay as they go each week’ to see if it is for them before committing to a block.

·             Payment must be received before the start of the first session of term as classes may have a waiting list. See payment and term dates on next page.


·             In the case of late payments requiring a bill payment reminder, a £5 administration fee will be charged. This email will be issued once payments are 1 week late.

-     Payment to be made via online banking – if this is not possible for any reason please arrange with Kirsty in advance for cash payments


-     account number       40108898

-     sort code                  401800

-     account name          Mrs K Callender

-     business account      Yes         

·             We can not refund for missed sessions however pupils are permitted 2 weeks ‘holiday’ per academic year. To book a ‘payment holiday’ please email us.

·             All payments are currently via bank transfer, or if arranged with Kirsty cash is permitted if bank transfer is not possible. However, as soon as it is viable for us we shall be introducing stripe payments via our website. This is on hold due to the costs involved in this but it will be introduced later on in the year.



Term Dates

Please see below – all dates are inclusive:


Autumn Term

Block 1 Thursday 9th  September-  Friday 15th  October


‘Pay as you go’


Block 2 Thursday 4th November – Friday 17th December


Block 2 fees due by Monday 1st November


Spring Term

Block 3 Thursday 6th  January – Friday 11th February


Block 3 fees due by Tuesday 4th January


Block 4 Thursday 24th February - Friday 1st April


Block 4 fees due by Monday 21st February


Summer Term

Block 5 Thursday 21st April – Friday 27th May

Block 5 fees due by Tuesday 19th April

Block 6 Thursday 9th June- Friday 22nd July

Block 6 fees due by Monday 6th June

Thank you for your support with fee payments. Please do not hesitate to ask if you have any questions or need clarification on any of the above.

We like to spend more time planning our class content and concentrating on teaching the children rather than chasing fees, so please pay promptly to help us out with this. Please also communicate with us if there is any delay for whatever reason. Thanks for your attention to this.

 Kirsty and the MTW team

[email protected]







1.           It is the policy of the dance school to provide efficient, up- to–date, enjoyable and safe instruction to all pupils who join the school.

2.           The premises and equipment will be checked regularly for any defects or faults that exist or may have developed which might present hazards to any pupil attending the premises.

3.           The premises will be cleaned regularly to prevent any hazard to health from accumulated dirt or rubbish.

4.           All instruction will be geared to the previous experience and abilities of the pupil (s) and no pupil will be required to perform movements beyond their intrinsic capabilities. Teachers to be mindful of all pupils’ religious beliefs and culture.

5.           No energetic instruction will be given without pupils undergoing a “warm –up” session, and after an energetic session completing a “cool – down” session.

6.           An accident book will be kept to report any injury of any nature to staff or pupils. The premises owners keep records of when fire extinguishers, fire alarms etc have been serviced and the records of regular testing of emergency lighting.

7.           All pupils / parents / carers are required to complete a pupil online registration form which includes address and telephone numbers and details of any issues of which teachers should be aware.

8.           No primary school aged pupils will be allowed to leave the dance school premises until collected by a parent, carer or other adult authorised to do so by a parent or carer, unless parent permission has been given in writing for them to leave the studio unsupervised (Year 6 pupils). A teacher will remain on the premises until all the pupils have left.

9.           Normally no member of staff will be alone with a young pupil for any substantial period without the consent of a parent or other authorised person.

10.        If appropriate, changing facilities will be provided. Where possible parents / carers should supervise their own children in the changing area otherwise supervision should not be by a single adult.

11.        No child may be photographed or videoed without the consent of parent / carer and a record of such authorisation will be kept.

12.        No teacher will be employed to teach at the school unless they possess the appropriate DBS disclosure.

13.        Only suitably qualified persons will be employed in a teaching capacity while any student engaged to assist with teaching will normally only work under the supervision of a qualified member of staff.

14.        In the event of activities outside the dance school’s premises the instructors will regard themselves as being in “loco parentis” and so far as applicable and within their control, apply the preceding and subsequent guidelines as if the event was in their own studio. DBS approved adults and where appropriate Chaperone Licensed adults will be used to assist with the supervision of children.

15.        Teachers will avoid any unnecessary physical contact with pupils. However parents / carers should understand that some aspects of teaching may involve some contact. Where it is necessary teachers will use the utmost discretion and, in any event, not do so without another adult / senior student in the room / premises.

16.        The principal will ensure that they and other teachers are properly covered by a Public and Employee Liability Insurance.

17.        The principal undertakes not to involve in misleading or false advertising.

18.        No form of any discrimination of any sort will be tolerated in the school.

19.        At all times, all staff will endeavour to keep the highest standards of instruction and behaviour.

20.        Pupils will be expected to be able to follow teacher instructions to avoid accidents occurring.

21.        No ‘unkind’ behaviour from pupils towards other pupils will be tolerated




Kirsty Callender 


September 2021


Covid 19 Policy September 2021



Despite restrictions having lifted on step 4 of the roadmap on 19th July 21, at MTW we would like to reduce the footfall of persons in the venue. This said please adhere to the following where at all possible.




1.        As this is new to all pupils, we would like to offer a ‘get to know us’ outside at Radcliffe Hall in the garden on Thursday 2nd   at 4pm till 5pm and Friday 3rd September at 4pm till 5pm. This will be a drop in and meet us session, which hopefully will ensure a smooth start on Thursday 9th and Friday 10th September at our first sessions.  Where possible we would like to ask parents to remain outside the venues during our sessions except in the case of Melody Bear where it is a ‘parent and child class’.  Parents are permitted in the building only to help change pupils ready for class if they have not been able to arrive ready or to talk to a marshal or for uniform purchases etc.  Until uniform has been organised, children may wear suitable exercise clothing with trainers/plimsolls.

2.       In the case of children who need ‘settling’ we shall manage this on an individual basis. We hope the meet and greet sessions will reduce the need for parents settling children inside the venue, however we are aware this may be necessary for some children.

3.       There are reduced changing room facilities available (changing facilities will be open for the “straight from school” classes for those who do not live locally or who do not have time to get changed at home). Pupils should arrive ready for class, with as few personal belongings as possible. Water bottles must be named.

4.       Only the Melody Bear classes allow parents in the studio. For all other classes, the children need to be come into the studio and listen to the teacher without a parent. Parent watching weeks or mini performances inside or outside will be introduced as soon as we believe it is safe to do so.

5.       All pupils, parents, teachers, assistants and marshals to use hand sanitiser on arrival and departure at the venues.

6.       Hair must be off the face to reduce the need for pupils to touch their face. No jewellery (stud earrings are permitted) as per health and safety guidelines.

7.       Pupils to arrive 5 minutes before the class starts and to be collected no more than 5 minutes after the class finishes. We will have a marshal on the door to ensure any children who have not been collected are safe until they are.

8.       Pupils must not attend classes and should self- isolate at home if they are covid positive or if they have returned from a country where quarantine is obligatory or if have covid 19 symptoms. Please see the link below for testing regulations. Pupils should also stay at home if they are not well enough to be at school or at dance. Pupils under 18 are no longer are required to self – isolate in the cases of a close contact with a covid positive individual however please exercise caution and common sense if your child is unwell. Please see the link to government guidance for when you or your child displays covid symptoms and for all covid regulations since we have entered step 4 of the roadmap: Stay at home: guidance for households with possible or confirmed coronavirus (COVID-19) infection - GOV.UK (

9.       Fees to be paid via bank transfer before the start of each block of lessons.  Please advise us if you need to pay by cash. Late fees incur an administration fee (as per payment terms and conditions).

10.    In the event of MTW teacher illness, classes will either be covered by another MTW teacher or cover teacher. In the event of a complete cancellation of a class, the refund will be applied via the next Block fee.

11.    The numbers in the studios will be capped to keep the pupils as safe as possible from a covid and general healthy and safety point of view.

12.    The MTW teacher / assistant will contact parents/carers in the event of a child becoming generally unwell during a class.

13.    MTW teachers will wear visors and or masks for certain activities

14.    Masks to be worn by the MTW teacher to administer first aid.


Covid-19 Policy Declaration


-    I will notify MTW of any changes to my contact details

-    I am aware the MTW Risk Assessment is available on the MTW website

-    I have read the above guidelines and I agree to adhere to and help my child to understand the above guidelines and for my child to adhere to MTW’s Covid-19 Policy




By ticking the box regarding the covid policy on the parent portal, you are agreeing to the terms and conditions of the policy and to the above declaration.