Privacy Policy
PERFORM FIT ACADEMYPRIVACY POLICY
Last updated: January 2026
Perform Fit Academy is committed to protecting your privacy and handling your personal data transparently, securely and in accordance with applicable data protection laws.
This Privacy Policy explains how we collect, use, store and protect personal data when you interact with us, including via our website, booking system, classes and events.
1. Who We Are
Perform Fit Academy is a sole trader business based in South Cambridge, United Kingdom.
For the purposes of data protection law, Perform Fit Academy is the data controller responsible for your personal data.
Contact details:
Email: [email protected]
Telephone: 07469 895031
2. The Law We Comply With
We comply with the UK General Data Protection Regulation (UK GDPR) and the Data Protection Act 2018, which govern how personal data must be processed.
3. Scope of This Policy
This policy applies to:
Our website
Our booking and class management systems
All classes, workshops, events and communications
Parents, guardians, students, teachers, applicants and other individuals who interact with us
4. What Personal Data We Collecta) Parents and Guardians
When you register or book with us, we may collect:
Name
Address
Email address
Telephone number
Relationship to the child
Emergency contact details
Marketing preferences
b) Students (Children and Young People)
We may collect:
Name
Date of birth and age
Gender (where relevant)
Class enrolment details
Medical, health or behavioural information necessary for safe participation
If a student is aged 16 or over, you must ensure you have their permission to provide this information.
c) Photos and Videos
We may take photographs or videos during classes, workshops or performances for:
Training
Promotional and marketing purposes
You will be asked to provide explicit consent for this via our booking system. Consent can be withdrawn at any time in writing.
d) Payments
Payments are processed securely by Stripe.
We do not store or process card or bank details ourselves.
e) Teachers and Applicants
If you apply to work with us, we may collect:
Name and contact details
Employment and training history
Proof of qualifications
DBS certificate details (reference number and issue date only)
Public liability insurance and first aid certificates
f) Other Individuals
If you contact us for general enquiries, parties or events, we may collect:
Name
Contact details
Event-related information (e.g. date, location, number of children)
5. Special Category (Sensitive) Data
We may process special category data, such as medical or health information, only where:
It is necessary for the safety and wellbeing of a child, and
You have provided it voluntarily, or
We are legally required to do so
This data is handled with additional care and confidentiality.
6. Automatically Collected Data
When you use our website, we may automatically collect:
IP address
Browser type
Pages visited
Referring website
This data is anonymised and used only for website performance and analytics.
7. Lawful Bases for Processing
Under UK GDPR, we rely on the following lawful bases:
Contract – to provide classes, manage bookings and deliver services
Legal obligation – safeguarding and record-keeping requirements
Legitimate interests – business administration and service improvement
Consent – marketing communications and photography
Vital interests – protecting the health and safety of children
8. How We Use Personal Data
We use personal data to:
Administer bookings and enrolments
Deliver classes, workshops and performances
Communicate with parents, guardians and students
Ensure health, safety and safeguarding
Manage staff and teacher recruitment
Improve our services and website
Comply with legal and regulatory obligations
9. Marketing Communications
We will only send you marketing communications where:
You have opted in, or
We are otherwise permitted by law
You can withdraw your consent or opt out at any time by:
Updating your booking system preferences, or
Contacting us in writing
10. Sharing Your Data
We may share personal data with:
Booking and class management system providers
Payment processors (e.g. Stripe)
Website hosting and IT support providers
Safeguarding or legal authorities where required
All third parties are required to process data securely and in accordance with data protection law.
We do not sell personal data.
11. International Data Transfers
Some of our service providers may store data outside the UK. Where this occurs, we ensure appropriate safeguards are in place, such as approved contractual protections.
12. Data Retention
We retain personal data only for as long as necessary:
Student and parent records: up to 7 years after enrolment ends
Medical and safeguarding records: as required by law
Marketing records: until consent is withdrawn
Staff and applicant records: in line with legal requirements
Data is securely deleted when no longer required.
13. Your Rights
Under UK GDPR, you have the right to:
Access your personal data
Correct inaccurate or incomplete data
Request erasure of data
Restrict processing
Object to processing
Withdraw consent at any time
Request data portability
To exercise your rights, please contact us using the details above.
14. Complaints
If you are unhappy with how we handle your data, you may contact us directly.
You also have the right to complain to the Information Commissioner’s Office (ICO):
Website: ico.org.uk
Telephone: 0303 123 1113
15. Security
We use appropriate technical and organisational measures to protect personal data.
However, no online system can be guaranteed to be completely secure.
16. Business Transfers
If Perform Fit Academy is sold or transferred, personal data may be transferred to new owners or advisers, subject to this Privacy Policy.
17. Changes to This Policy
We may update this Privacy Policy from time to time. The most recent version will always be available on our website.
18. Contact Us
If you have any questions about this Privacy Policy or your personal data, please contact:
Perform Fit Academy
Email: [email protected]