Privacy Policy

Performing Arts Collective Limited

GDPR - Data Protection

 

·       Performing Arts Collective Limited takes the security and use of the information you give us very seriously.

 

·       Performing Arts Limited collects and uses certain personal information in order to operate.

 

·       This personal information could include parent’s and pupil’s names, contact details, gender, date of birth, ethnic group, payment history, dancing history and relevant medical conditions.

 

·       Information held is used for a variety of reasons, including day-to-day administration, keeping pupils and parents informed, tailoring lessons to better suit the needs of pupils, entering pupils into exams or competitions, ensuring medical or disability needs are met.

 

·       The information is held by the Principals and can be seen by Teachers and Administration Assistants when required.

 

·       General information and notices will predominantly be delivered to parents via email. On the odd occasion parents may also receive notices via telephone (including text message reminders).

 

The Principals ensure that personal data is:

·       Secure

·       Fairly and lawfully processed

·       Processed for limited purposes

·       Adequate, relevant and not excessive

·       Accurate and up to date

·       Not kept for longer than is necessary

·       Processed in line with your rights

 

·       The need to ensure that data is kept securely means that precautions must be taken against loss or damage and that both access and disclosure must be restricted. All staff and volunteers are responsible for ensuring that any personal data which they hold is kept securely and any personal data that they provide is accurate and up to date.

 

·       Disclosure requests or complaints should be made in writing to the Principals.

 

·       A teacher should behave in accordance with sound data protection principles; currently these are the eight data protection principles of The Data Protection Act 1998. These principles are summarised below:

 

The eight principles of the Data Protection Act 1998

All data recorded by dance teachers concerning individuals with whom they come into contact (be they child or adult) must be:

1.       fairly and lawfully processed

2.       processed for limited purposes

3.       adequate, relevant and not excessive

4.       accurate

5.       not kept longer than necessary

6.       processed in accordance with the data subjects’ rights

7.       secure

8.       not transferred to countries outside the European Economic Area (EEA) without adequate protection

 

Notification – In certain circumstances (but not all) dance teachers need to register with the Information Commission.

 

A dance teacher (the data controller) who holds personal data manually (i.e. not stored on a computer) is exempt from registration. All dance teachers, however, must comply with the eight principles of the Data Protection Act 1998.

 

A dance teacher who holds personal data on computer or other electronic means may be required to register with the Information Commission depending on the data held and the purpose/s for which it is held. If, for example, personal data is only stored for the dance teacher’s accounting purposes and record keeping then it might be that registration is not required. This should always be confirmed with the Notification helpline on 01625 545740

 

A dance teacher who holds any health-related information electronically (e.g. on a computer, word processor etc) must, without exception register with the Information Commission.

 

In summary:

Where records held are 100% manually (i.e. not on a computer) there is no need to register with the Information Commission.

If any information is held electronically then notification (registration) may be required except where data held is health-related when notification is compulsory.

 

Performing Arts Collective Limited                                    Registered in England and Wales

22 Friesland Avenue, Whitehouse, Milton Keynes, MK8 1DX    Company Number 14975533