Privacy Policy

Privacy Policy

We will deal with your Personal Data in compliance with the current UK data protection legislation. Personal Data will be collected, processed and used by us for the purposes of providing the best possible services and offers to you. The use of information will remain safe and secure when kept with Rhythm in Movement, we will not sell or share your data with any third parties unless your consent is given. We may collect Personal Data about your usage of our service in order to provide a service to meet your needs however none of this information will be disclosed. We only send emails to you about services that we consider may be of interest to you only if you have given us permission to do so. You can request to be removed from our list at any point via email

Privacy Policy

We are Rhythm in Movement Dance Company, the data controller. Our contact address is Rhythm in Movement Dance Studio, Clayton Road Industrial Estate, Lincoln LN5 8RE, telephone 07540445002 and email [email protected]. This Privacy Policy explains how we will use and personal information we collect about you. We have notified the Information Commissioner’s Office that we process personal data.

 

What information we collect about you

We collect your personal information when you sign yourself or your child up for any of our classes or workshops. We also collect data when requesting information about our services or taking part in any promotional offer through our website, email, Facebook and messages or via phone.

The personal information we may collect and use include:

v  Full name, home address, email, home and mobile number

v  Date of birth

v  Personal information about persons connected to you (for emergency contact details)

v  Medical information (for safeguarding and track and trace purposes)

v  Photographs (for promotional purposes) with appropriate permission

The Purpose of Collecting your Information

We only process personal information for the following reasons:

v  To enrol children into classes to be able to follow our safeguarding policy to ensure a parent or guardian gives consent for participating in activities

v  To enter dancers into examinations, competitions and events (external bodies) and performances (for council licences and records for children under 18 years)

v  For adult class bookings (physical activity readiness questionnaire and emergency contact details)

v  To send updates about class bookings and enrolments regarding events connected to your class

v  To send information about legitimate interests including classes, events, products as well as for news and updates (you can opt out at any time)

v  For surveys and market reason to be able to give a better service to our users

Who we Share you Information with

We treat all this information as confidential however we may need to share your data to selected third parties to carry out our services and by providing your information you are agreeing for us to share these details.

v  To enrol dancers for external examinations, competitions and events

v  Local councils to apply for performance licenses

v  With Videographers for use on show DVD's and for Rhythm in Movement promotional material 

v  Emergency services

v  To Mailchimp to be able to use their services for mailing lists and emails

v  With any debt collecting services or solicitors

v  To comply with any legal requirements or as required by law

v  Photographs for use in publicity materials, publications on and offline including websites and social media (no names will be disclosed)

v  The governments track and trace system

We may at times ask you to use third party website including but not limited to Bookwhen, Paypal/Stipe, Mailchimp and Survey Monkey however we are in no way affiliated with these companies and these each have their own policies. We take no responsibility of their terms, conditions or actions.

 

How Long we Hold your Information for

We hold your personal details on file for up to 7 years following the last event attended. After this period we will only keep your email address on our mailing list file which will only be removed on request. During this time you can request to be removed from our records at any time by emailing [email protected]. We may hold your personal information for longer than originally collected for archiving, keeping statistical information, to defend or make a legal claim or for as long as a claim may be brought against us or made by us and/or in accordance with legal and regulatory requirements. We will keep all records of consent for children's photographs indefinitely as photos may still be in circulation. If photos/footage are requested to be removed we will do our best to do so however if it is already in circulations prior to consent being withdrawn this may not always be possible. However you can also request to know what data we hold on you at any point.

Your Rights

v  The right to be informed- we will tell you how we are using your data as covered by our Privacy Policy

v  The right of access - You can ask to see what details we have collected from you

v  The right to rectification - To ensure we have your correct data on file

v  The right to erasure - You have the right to have their date deleted at any point by emailing [email protected] however we may need to keep your data for legal reasons as set out in our Privacy Policy

v  The right to restrict processing - Even though you have asked to be removed from our record we will take you off mailing list and not use your details unless necessary as stated above

v  The right to data portability - If we hold information that you would like to share with a third party such as exam results we will disclose this to you

v  The right to object - choose how you want us to use your data

v  The right not to be subject to automated decision-making including profiling - No decisions are made electronically

We will make requested changes within a month or sooner if possible

Breaches

We keep all your data secure on online portals, electronically and children's forms on paper (to follow local council rules for performance licences). All this data is locked securely or password protected to ensure security purposes are met. If at any point we suffer a data breach we will inform you immediately and inform the relevant organisations if required.