Privacy Policy
Rosehill Dance Academy is committed to protecting personal data and being open and
transparent about how we use it. In all cases we will endeavor to process and store personal data
in accordance with all applicable laws and to use data in ways that you would reasonably expect.
This personal data policy includes;
• What information do we collect and why?
• Who do we share data with?
• Storage and security of your personal information
• If you’re aged 16 or under
• Accessing and updating your personal information
• What is GDPR?
What information do we collect and why?
Personal information is any information that can be used to identify you. For example, it can
include
information such as your name, date of birth, email address, postal address, telephone number,
bank account details, as well as information relating to your health or personal circumstances.
Rosehill Dance Academy collects personal data in order to carry out its functions as a dance
school including processing new applications on our waiting list and general administration of the
school for example administering invoices, communicating with parents and organising shows,
masterclasses and examinations.
Data protection law also recognises that certain categories of personal information are more
sensitive. This is known as sensitive personal information and covers health information, racial or
ethnic origin, religious beliefs or other beliefs or a similar nature. We would only collect sensitive
personal information where there is a clear need to do so for example participation in our activities
and to ascertain what services are required to support you. Before collecting any sensitive
personal
information about you we will make it clear to you what information we are collecting and the
purposes for collecting such.
We are required to collect certain details of visitors to our school. We need to know visitors’
names, telephone numbers, and where appropriate company name.
Rosehill Dance Academy is required to hold data on its freelance dance teachers including
names, addresses, email addresses, telephone numbers and bank details.
Who do we share data with?
At times it is necessary for Rosehill Dance Academy to share data with other third parties in
order to meet its objectives. In particular, data may be shared with dance examination boards to
enter students for exams and with local authorities to facilitate examinations and performances.
Rosehill Dance Academy is registered with NATD and enters candidates for exams with these
boards each year. In order to enter students for exams it is necessary to share with these third
party’s certain data about candidates being entered for exams. Information will be sent to these
third parties only as required and is sent using secure electronic file transfer systems.
Rosehill Dance Academy will never sell personal data to a third party.
Storage and security of your personal information
Rosehill Dance Academy is committed to maintaining the confidentiality of the information that
you provide and will take all reasonable precautions to protect your personal information from
unauthorised use or alteration. We may store your personal information both electronically and in
hard-copy form. We ensure that all devices storing information are kept up to date with anti-virus
software and are password protected.
What is GDPR?
GDPR stands for General Data Protection Regulation and replaces the previous Data Protection
Directives that were in place. It was approved by the EU parliament in 2016 and comes into effect
on 25th May 2018.
GDPR covers personal data that relates to individual persons. GDPR states that personal data
should be processed ‘fairly and lawfully’ and ‘collected for specified, explicit and legitimate
purposes.Rosehill Dance Academy is committed to protecting the rights and freedoms of
individuals with respect to the processing of children’s, parents’, visitors’, and teachers’ personal
data.
GDPR states that individuals have 7 rights in respect of their personal data:
1. The right to be informed
Rosehill Dance Academy processes personal data about its students and their parents as well
as for Rosehill Dance Academy teachers and visitors.
When students apply to join the school we collect the following data;
• Child's name
• Parent/guardian’s names
• Parent/guardian’s mobile phone number
• Parent/guardian’s email
• Home address
• Previous dance training
• Health conditions (if this affects dancing)
These data are required by Rosehill Dance Academy in order to conduct its business as a dance
school including its role in terms of safeguarding students, teachers, parents/guardians and
visitors
to the school.
2. The right of access
At any point an individual can make a request to their data and Rosehill Dance Academy will
need to provide a response within one month. Rosehill Dance Academy has the right to refuse a
request but we will inform the individual of the reasons for the rejection. The individual will then
have the right to complain to the Information Commissioner’s Office if they are not happy with the
outcome of their request.
3. The right of erasure
Individuals have the right to request the deletion of their data where there is no compelling reason
for its continued use. After a child or family has left Rosehill Dance Academy we will delete all
data that is no longer needed however, certain types of data will be kept on file for purposes of
accounting and safeguarding.
4. The right to restrict processing
Parents, visitors and teachers can object to Rosehill Dance Academy processing their data. This
means that data can be stored by Rosehill Dance Academy but not used in any way, for example
to generate communications.
5. The right to data portability
Individuals have the right to have the data held by Rosehill Dance Academy made available to
other services.
6. The right to object
Parents , visitors and teachers can object to their data being used for certain activities. For
example, for marketing or research purposes
7. The right to rectification
Individuals have the right to have their information corrected if they believe it is factually
inaccurate.
If you're 16 or under
If you are aged 16 or under, you must get your parent/guardian’s permission before you
provide any personal information on our websites.
Accessing and updating your personal information
As stated above you have the right to request a copy of the data Rosehill Dance Academy holds
as well as to request changes to your data if you believe it is incorrect. You can contact Rosehill
Dance Academy by email at [email protected] or phone 07733248100