Privacy Policy
Privacy Policy
Our contact details
Name: Ruth Nuttall School of Dance
Address: 24 Abelwood Road, OX29 8DD
Phone number: 07824 313526
Email: [email protected]
Introduction
Ruth Nuttall School of Dance is committed to ensuring that any personal data
we hold about you and your child is protected in accordance with UK GDPR
and data protection laws and is used in line with your expectations.
It is essential to the running of our school that we are provided with, and
permitted to process, personal data in the ways described within this notice.
This privacy notice explains what personal data we collect, how we use it, how
it is stored, and how we protect it.
Ruth Nuttall School of Dance is the data controller responsible for your
personal data.
The type of personal information we collect
We currently collect and process the following information:
● Parent/guardian and child names, addresses, and contact details
including email addresses and telephone numbers
● An additional emergency contact name and telephone number
● Your child’s date of birth
● Information relating to health, medical, allergy, or developmental needs
● Your child’s school or education provider (where relevant)
Images and video footage
Ruth Nuttall School of Dance often uses images and video footage taken during classes, shows, performances, and events for marketing and promotional
purposes, including print, website, and social media.
Parents/guardians and participants are given the option to consent to the use
of images and footage and may choose if they do not wish themselves or their
child to be depicted. Consent can be withdrawn at any time by confirming in
writing.
At performances and events, other attendees (such as parents or guardians of
participants) may take photographs or videos for their own personal use. While
Ruth Nuttall School of Dance cannot control personal filming by third parties,
we will make reasonable efforts to respect any preferences communicated to
us.
How we get the personal information and how we use it
Most of the personal information we process is provided directly by you. We
use this information for the following purposes:
● To safeguard children in our care
● To contact parents/guardians in the event of an emergency
● To support children’s wellbeing, development, and progress
● To manage and support any health or medical needs on site
● To maintain contact with parents/guardians regarding classes, progress,
and events
● To provide updates and information about our services
We may share this information with
We may share personal information with the following organisations or
individuals where necessary:
● Teachers and volunteers within the school
● Local Councils / Local Education Authorities (LEA)
● IDTA
● Encore Admin (administrative assistant)
● Class Manager (class management software)
● Masterclass (exam reporting software)
● GoCardless
● Social media consultants
● Venues where classes or events take place
● Our insurance underwriter
● Debt collection agencies (where applicable)
● Google Forms
● Organisations required to enforce or apply our terms and conditions
● Safeguarding bodies such as social care, education settings, health
services, or the police
● Any organisation where we are legally required to do so
We will never share your personal data with other organisations for sales or
marketing purposes.
Lawful basis for processing data
Under the UK General Data Protection Regulation (UK GDPR), the lawful
bases we rely on for processing personal information include:
● Consent – for example, for marketing communications and imagery
● Legal obligation – such as safeguarding and financial record keeping
● Vital interests – to protect a child’s health or safety
● Legitimate interests – to run and manage the school effectively
You may withdraw your consent at any time by contacting
How we store your personal information
Your information is securely stored using password-protected third-party
systems, including platforms such as Class Manager and Google Forms.
Any paper-based records are stored in a locked cupboard at the business
address.
We retain personal information for up to three years after a child leaves the
school. Some information, including financial, accident, and medical records,
may be retained for longer where required by law.
Once data is no longer required, it is securely disposed of by deleting digital
records or shredding hard copies.
Your data protection rights
Under data protection law, you have rights including:
● Your right of access – to request copies of your personal data
● Your right to rectification – to request corrections to inaccurate or
incomplete data
● Your right to erasure – to request deletion of your data in certain
circumstances
● Your right to restrict processing – to limit how your data is used
● Your right to object – to object to processing in certain circumstances
● Your right to data portability – to request transfer of your data to
another organisation or to yourself
You are not required to pay any charge for exercising your rights.
We have one month to respond to valid requests.
Requests should be made in writing to:
How to complain
If you have any concerns about how we use your personal information, please
contact us at:
You also have the right to complain to the Information Commissioner’s Office
(ICO):
Information Commissioner’s Office
Wycliffe House
Water Lane
Wilmslow
Cheshire
SK9 5AF
Helpline: 0303 123 1113
Website: https://www.ico.org.uk
Changes to this notice
We regularly review this privacy notice and will inform parents and guardians
of any significant changes where appropriate.
Created: July 2020
Updated & Reviewed: December 2025