Sarnia Super Ninja OCR Club

Privacy Policy


Super Ninja OCR is committed to keeping the personal information of its customers accurate, confidential, secure and private. Our Privacy Policy has been designed to inform employees, customers, and third parties of Super Ninja OCR of our commitment and recognition to our obligation to meet the spirit and terms of the federal Personal Information Protection and Electronic Documents Act (PIPEDA).


Our Privacy Policy describes the principles by which Super Ninja OCR protects the privacy of personal information in its possession. It addresses the reasons why such information is collected, how it is used, how its confidentiality is protected and outlines the customers’ rights in respect of this information. Our Privacy Policy incorporates and expands on the 10 principles for the protection of personal information, as devised by the Canadian Standards Association (CSA). The Privacy Policy applies to personal information about the customers of Super Ninja OCR and other individuals that is collected, used or disclosed by Super NInja OCR. This Privacy Policy does not apply to information about corporate customers/sponsors and does not apply to information about the employees of Super Ninja OCR. Super Ninja OCR does, however, protect the confidentiality of such information in accordance with the law and our own policies.

Personal Information Protection Principles

1. Accountability

Super Ninja OCR is accountable for the protection of all personal information within the organization's possession or control, including any personal information that has been transferred to a third party for regulatory, legal or processing purposes. Super Ninja OCR will require a comparable level of protection of this information from its third party relations. 

2. Identifying Purposes

Personal information that Super Ninja OCR collects from customers includes:

- the customer’s name and address and other contact information, such as telephone numbers, email address;

 - information about a customer’s transactions with us, such as,account balances, payment history, class history

- medical information to be used in case of emergency 

 3. Consent

The knowledge and consent of an individual are generally required for the collection, use or disclosure of personal information and Super Ninja OCR will seek to obtain consent before or when it collects, uses or discloses personal information about an individual. An individual can provide consent to the collection, use and disclosure of personal information about them expressly or implicitly. However, Super Ninja OCT will collect, use or disclose personal information without an individual's knowledge and consent only in limited circumstances and as permitted by law, such as in the case of an emergency where the life, health or security of an individual is threatened. Subject to certain legal restrictions and reasonable notice, an individual can refuse or withdraw their consent to the collection, use or disclosure of personal information about them at any time.

 4. Limiting Collection

Super Ninja OCR limits the amount and type of personal information it collects to that which is necessary for the business of the organization and as permitted by law. Any partner or sponsoring organization working with Super NInja OCR will be responsible for its own collection, use and disclosure of information. Personal Information will be collected using procedures that are fair, transparent and lawful.

5. Limiting Use, Disclosure and Retention

Super Ninja OCR will only use the personal information for the purpose for which it was collected,,unless consent is given by the individual to use or disclose it for another purpose or as is required by law. Super Ninja OCR will develop explicit retention periods for closed accounts, after which the personal information will be destroyed or made anonymous. Under certain exceptional circumstances, Super NInja OCR may have a legal duty or right to disclose personal information without the individual's knowledge or consent.

6. Accuracy

Super Ninja OCR shall take all reasonable steps to ensure that all personal information will be kept accurate, complete and up to date. Individuals may challenge the accuracy and completeness of personal information about them and have it amended, as appropriate.

7. Safeguards

In executing its responsibilities with respect to the confidentiality of personal information, Super Ninja OCR will employ a number of safeguards, appropriate to the sensitivity of the information, to protect personal information against loss or theft, as well as unauthorized access, disclosure, copying, use, or modification. Such safeguards will include physical measures, organizational measures and technological measures, for example locked filing cabinets, restricted access to offices, security clearances, limiting access on a “need to know” basis and the use of passwords and encryption. Procedures for implementing these measures will be communicated to all employees and third parties to ensure compliance with this principle.

8. Openness

Super Ninja OCR will make its policies and practices relating to the protection of personal information available to its customers. Super Ninja OCR will keep its customers informed of these policies and practices and customers shall be provided access to all related policies and procedures via Super Ninja OCR's web page. The information will be available in a format that is easy to understand.

9. Individual Access

Any customer of Super Ninja OCR can have access to the personal information about them that Waterloo North Hydro has in its possession or control. Any customer may request that their personal information be amended for purposes of accuracy and completeness. Customers can make their requests by FB Messenger via email ([email protected]) or in writing (180 College Ave N, Suite 403, Sarnia, Ontario, N&t 7X2, Attention: President). Response to an individual’s request will be made in a timely and efficient manner.

10. Challenging Compliance

Any customer of Super Ninja OCR may challenge Super Ninja OCR’s compliance with this Privacy Policy by contacting Super Ninja OCR directly.