SELECT SCHOOL OF PERFORMING ARTS

TERMS AND CONDITIONS

INTRODUCTION

Please read the following terms and conditions carefully. Select School of Performing Arts reserves the right to refuse entry to classes if our terms and conditions are not adhered to. The school reviews and amends its policies regularly, so parents and pupils should read this document thoroughly to ensure a clear understanding. For further information, please contact a member of our team.

1. REGISTRATION AND FEES

1.1 All students must be enrolled via Class Manager and have completed a Registration Form, read and signed by a parent/carer. By completing and signing the Registration Form and enrolling your child in our classes, you agree to the Terms and Conditions below.

1.2 Payment is required termly, via GoCardless only.

1.3 Signing up through our website and setting up your Class Manager account is the only registration and payment method accepted by Select School of Performing Arts. We do not accept cash, cheques, or BACS payments.

1.4 We reserve the right to make changes to fee amounts and/or collection dates if necessary. In such cases, notice will be given via email prior to collection.

1.5 Fees are reviewed annually.

1.6 All registrations and payments are managed through Class Manager. Our website links directly to this system.

1.7 Payments will be taken from the specified account you have set up, approximately two weeks before each term begins. Failure to make timely payments may result in the loss of your place in chosen classes. If you are experiencing payment difficulties, please speak to a member of our team.

1.8 There is a registration fee of £25 for new students enrolling from July 2024.

1.9 All class and show fees are non-refundable. Fees are not waived for family holidays, school trips, school exams, or short-term sickness/injury. Long-term sickness or injury will be addressed individually and must be discussed with the Principal.

1.10 A late payment fee of £10 will be added to any payments not made on time.

1.11 Trial classes will be charged at the trial fee rate. Should the student join the school, the remaining balance for that term must be paid in full.

2. DISCOUNTS

2.1 A multiple class discount is available if your child takes four or more classes. For the fourth class and any additional classes, a 15% discount will be applied. This will be reflected on your invoice.

3. CANCELLATIONS

3.1 Should you wish to cancel your child’s class/classes, we require half a term’s written notice via email. If written notice is not received, you will be liable to pay half a term’s fees for the following term.

Notice must be given by October Half Term for the Autumn Term, February Half Term for the Spring Term, and May Half Term for the Summer Term.

4. CLASSES AND PERFORMANCES

4.1 Parents/carers must not drop off students and leave them unsupervised in the waiting area, studio, hall or classroom.

4.2 Parents/carers must wait with their child until they are called in by a member of the Select team. Parents/carers must wait outside the building or class (depending on the venue) to collect their child from the teacher.

4.3 Classes are scheduled for 30, 45, and 60 minutes. Class times include a short period at the start and end for registration and changeover management. Teachers will minimize changeover times, so students should arrive and be collected promptly.

4.4 Students may need a “settling in” period where parents/carers stay with them until they feel confident to attend independently. We are happy to discuss this with parents/carers.

4.5 Some classes run back-to-back without a break. Students should be ready to start their class before entering.

4.6 Students are expected to behave respectfully towards their teacher and fellow students and follow our behaviour code.

4.7 If you will be late to pick up your child, you must inform a member of the Select team. Persistent late pick-up charges will apply.

4.8 Students are not permitted to bring any nut products or chew gum in class. A bottle of water is allowed.

4.9 We strongly advise against bringing personal property into class. Students are responsible for their own belongings. Mobile phones must be turned off and not used during class. Select School of Performing Arts is not responsible for loss or damage to personal property.

4.10 Students are not permitted to leave the studio during class without the teacher’s permission.

4.11 Due to the nature of teaching dance, physical contact may be necessary to demonstrate or correct movements. This is done with the utmost care and professionalism.

4.12 Select School of Performing Arts cannot be held responsible for injuries incurred during classes. Teachers ensure students learn and progress safely.

4.13 A certain amount of risk is involved in physical activity. Students participate at their own risk.

4.14 Parents/carers are invited to watch their child’s class at the end of each term to celebrate their progress.

4.15 Parents/carers will have the opportunity to watch their child perform in the professional show which takes place every 18 months. If your child takes part in the show, you will be required to purchase/hire costumes, pay a performer fee, and purchase tickets.

4.16 All show money paid is non-refundable.

4.17 Our professional performance will be recorded professionally. Personal cameras and recording equipment are not permitted.

5. UNIFORM

5.1 Select School of Performing Arts branded merchandise is available to order online and via email. Leotards, tights, shoes, etc., can also be bought from us.

5.2 No jewellery or accessories are to be worn to Select classes for safety reasons.

5.3 Uniform must be worn at every session.

5.4 Hair should be in a neat and tidy ponytail or bun.

6. EXAMINATIONS

6.1 Examinations are offered once a student has reached the required standard. This is determined by their teacher and will vary greatly depending on each student’s ability and not necessarily their age.

6.2 All examinations have an additional charge. Exam fees are reviewed annually.

6.3 Additional classes for examination preparation will be required and these will be charged for.

6.4 Private classes for examination are optional and will be charged at a different rate.

6.5 All examination invoices must be settled within 7 days of the invoice date. Any late payments will receive a £15 additional charge.

6.6 All examination entry fees must be paid before the date of the examination.

7. PERSONAL INFORMATION

7.1 All personal information given by parents/carers will be held on the Class Manager database. This database is used by us to hold information regarding your child.

7.2 Any personal information we collect will be used in accordance with the Data Protection Act 1998 and other applicable laws.

8. PHOTOGRAPHY AND FILMING

8.1 Promotional pictures and footage will be taken throughout the year during classes; we will require a written request if you DO NOT wish for your child to take part. We may also work in collaboration with outside media companies in line with our data protection policy.

8.2 Photographs and video footage of pupils taken by Select School of Performing Arts may be used on our website, social media, and for publicity purposes. Parent/carer consent must be given on the registration link. If you do not wish your child’s image to be used for these purposes, this must be stated on the registration link.

8.3 Photos and filming are only permitted by parents/carers at end-of-term showings and solely for personal use.

9. DISCIPLINE

9.1 We believe in teaching boundaries and setting a good example in line with our positive ethos to build our students’ confidence.

9.2 Unruly, disruptive behaviour in class will not be tolerated. We have a strict anti-bullying policy in place and expect our students and parents to always adhere to this.

9.3 Our staff will not tolerate abusive or disruptive behaviour from students or parents. We will treat everyone with respect and appreciate the same in return.

9.4 If a child/parent displays consistent unruly or aggressive behaviour, this could result in termination of class membership.

10. RESPONSIBILITIES AND MEDICAL

10.1 It is the responsibility of the parent/carer to ensure that we have correct details for you and your child and keep us updated on any changes to health or any information on Class Manager.

10.2 It is the responsibility of the parent/carer to notify Select School of Performing Arts of any illness or injury that may affect their child’s participation in their class.

10.3 Select School of Performing Arts does not accept responsibility for loss, damage, or injury arising from errors or omissions on the registration form whether completed by you or the person in charge of your child at the time of enrolment.

10.4 Select School of Performing Arts hires premises from Third Parties, therefore all staff, parents, carers, and students must abide by the codes of conduct as set out by those Third Parties.

10.5 Avanti House Secondary and Primary School has a Vegetarian Policy, so no meat or meat products can be brought onto the premises.

10.6 Parents/carers must follow our nut-free policy and do not bring nuts or nut products into any of our venues.

11. GENERAL

11.1 Select School of Performing Arts communication is made via email and Class Manager. Please ensure you follow our social media platforms for recent updates and continue to check spam/junk email folders. It is the parent/guardian’s responsibility to keep up to date with all relevant information regarding their child.

11.2 In the event of a session being cancelled due to conditions out of our control, fees will be non-refundable.

11.3 All events are a choice; therefore, show participation is not compulsory.

11.4 All teachers are first aid trained and have a basic first aid kit with them during every class, which they will use if necessary.

11.5 Any injuries and the First Aid administered will be recorded on an Accident sheet, which will be shown to parents/carers to sign.

11.6 All teachers have annual safeguarding and child protection training. Select School of Performing Arts holds Public Liability Insurance. Select School of Performing Arts employs staff who are Enhanced DBS checked and certified. All Select School of Performing Arts policies are available on our website.

For more information, please visit our website at www.selectschoolofperformingarts.com.

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