Privacy Policy

Privacy at SGDA - We take your privacy seriously. We collect and store only the information we need to run classes safely and effectively, including contact details, enrolment form responses, and any relevant medical or safeguarding information. Your data is stored securely in Class Manager, shared only when necessary (e.g., exam boards, payment providers), and never sold. You can request access, corrections, or deletion of your data at any time by emailing [email protected]. [Read our full Privacy Policy below.]

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• Keep you logged in securely

• Remember your preferences

• Improve site performance

We do not use cookies for advertising or to sell your information.

By using the Parent Portal, you agree to our use of cookies in line with this notice. You can disable cookies in your browser settings, but some parts of the Portal may not work correctly without them.

Sophie Gallie Dance Academy – Privacy Policy

Effective Date: 11th August 2025

Sophie Gallie Dance Academy (“SGDA”, “we”, “us”) is fully committed to safeguarding and promoting the wellbeing of all students, staff, and volunteers. This policy explains how we collect, use, store, and protect your personal data in line with UK GDPR.

1. Who We Are

Data Controller: Sophie Gallie Dance Academy

Registered Address: The Hammond School, Mannings Lane, Hoole Bank, Chester, CH2 4ES

Contact: [email protected]

2. Information We Collect

We may collect:

• Parent/guardian name, email address, phone number

• Student name, date of birth, important medical details

• Enrolment form responses

• Attendance records and progress notes

• Safeguarding records (if applicable)

• Photos/videos (where consent has been given)

3. Why We Collect It

We use your data to:

• Manage class bookings, timetables, and attendance

• Support students’ safety and wellbeing in class

• Communicate important updates, timetable changes, and events

• Register students for exams, performances, and other opportunities

• Comply with safeguarding, insurance, and legal obligations

4. How We Store and Protect Your Data

• All electronic data is stored securely in Class Manager (GDPR compliant) and password-protected.

• Any paper records are stored in locked cabinets behind at least one locked door.

• Sensitive data on portable devices or USBs is encrypted.

• Staff must access data via Class Manager — no copies are stored on personal devices.

5. Data Accuracy

We aim to keep your data accurate and up to date. Please notify us if your details change so we can update our records promptly.

6. How Long We Keep Your Data

We keep personal data only for as long as necessary:

• While a student is enrolled at SGDA

• For a reasonable period after, to meet legal and safeguarding requirements

  After this, it will be securely deleted or shredded.

7. Sharing Your Data

We will never sell your information. We only share it when necessary with:

• Payment providers (e.g., GoCardless)

• Examination boards (e.g., RAD, ISTD)

• Event organisers (for performances/competitions)

• Safeguarding or legal authorities if required by law

8. Your Rights

You have the right to:

• Request access to your personal data (“subject access request”)

• Ask for corrections to inaccurate data

• Request deletion of your data (where legally possible)

• Withdraw consent for certain uses of your data

To make a request, email: [email protected]. We will verify your identity before releasing information.

9. Changes to This Policy

We may update this Privacy Policy from time to time. Updates will be posted on the Parent Portal and, where appropriate, notified to you by email.

If you no longer wish to receive emails from SGDA, please let us know and we will remove you from our mailing list.