Fees  

Invoices will be issued for the classes signed up for. Any changes for the following term must be submitted by the deadline. Any late amendments will be subject to a £10 admin charge.

Fees are payable on the date stated on the invoice and paid per term. Late payments will be subject to a late payment charge of £10 which will become due when the invoice is 7 days overdue.

Payment can be made either by

1. Direct debit. Recommended for all payments. If you wish to take advantage of split/monthly payments then this is only available using this payment option. Activate using a simple ‘once only’ set up process by logging into the online portal. We will notify you (by invoice) at least 7 days prior to any payments being requested
2. Debit/credit card for termly or individual invoice payments via the link on the invoice or by logging into the online portal

Split/monthly payments; Please contact the principal should you wish to set this up. Payments are due 1st monthly and fees for the whole term are still payable in all cases.

Trials:

• New students to the school may register for a paid 2 week trial period - fees are due on registration. Following a successful trial, the remaining term’s fees become payable with immediate effect
• Existing students one off workshops/new genres of dance classes may be offered using the trial process - fees are due when registering for the class

Classes  

If the teacher is unavailable for a lesson and a supply teacher cannot be found, the lesson will be rearranged. If a teacher is unable to teach in person and a supply teacher cannot be found, the class will be taken online. If this is not possible, the class fee will be credited to your account. There will be no reduction in fees for lessons missed by the student. Fees are non-refundable in the case of students who wish to leave mid-term.  

Please inform the Principal if your child is involved in any other dance activities. This will help us understand your child’s needs and other techniques they may be learning, in order to best train your child.  

Exams  

Students including adults who may be interested, will be invited to participate in exams when they have reached examination standard. This decision will be made by the Principal and her decision is final. Examination fees must be paid in full no later than the payment date stated on the invoice. If a parent/pupil/adult student chooses to pull out of examinations after they have been entered, monies paid will not be refunded.  

Coaching classes

As these classes are priced based on the number of students/class, a 1/2 term's notice will be required to terminate these classes the following term.

Conduct  

Students are expected to conduct themselves in a disciplined manner and be respectful to both teachers and fellow students at all times. This will ensure a safe environment, whilst maintaining a positive and enjoyable learning experience for all.  

If a parent/carer/adult student wishes to speak to a teacher on any matter, please refrain from interrupting class. You are welcome to speak to teachers once the class has finished, or alternatively, please contact the Principal by telephone or email.  

Health and Safety  

Children must be escorted to the entrance of the hall itself. Please inform the staff if anyone other than the parent/carer will be collecting the child from class.  

Please also keep the school updated on any injuries or health issues, and all changes to contact details.  

Students should be properly attired in correct uniform, with no jewellery, and with hair tied back away from the face. For ballet, girl’s hair should be worn in a secure bun or other classical style.  

Adult students should be safely attired in appropriate dance/sportswear and no excessive jewellery. 

Eating food or chewing gum is not allowed in class.  

Medical information 

It is important that we are made aware of any medical conditions of our students, both on registration and on an ongoing basis.  Please speak with a teacher if you would like to discuss these 

Action: Please notify us of any medical conditions on the registration portal 

First Aid 

In the unlikely event that your child, or for adult students yourself, we would normally administer first aid.   

Action: Please confirm on the registration portal that you give consent for this. 

Students' Property  

All student's property should be clearly named and is their responsibility. The school cannot be liable for any lost or damaged belongings.  

Responsibility for students between lessons (aged 7 and above) 

We are not responsible for your child outside of the lessons or during breaks in which they leave the studio, and we ask that you only leave your child unsupervised if you have made a full assessment of their capabilities 

Action: Please confirm on the registration portal that you give consent for this. 

Responsibility for students leaving the premises (aged 11 and above) 

Your child will not be allowed to leave the premises without you, unless they are 11 years of age or over and you have provided signed consent 

Action: Please confirm on the registration portal whether you give consent for this. 

Consent to the use of photographs and recordings; 

We may sometimes record parts of the class on secure tablets and upload them privately to You Tube or to your relevant WhatsApp groups (this supports practice at home).  These videos cannot be found by the general public and are only accessible via a direct link emailed to parents/carers. 

We may also sometimes photograph or video groups of students for use as a record of choreographic arrangements, as a more efficient means of making these record than writing out names or sketching.  Any such media will be deleted as soon as they cease to be of use.  These photographs and videos will never be distributed or shared on social media. 

We will also, on occasion, film and/or take photographs of workshops and lessons for our promotional purposes – to go on our website and/or facebook page. 

Action: Please confirm on the registration portal of your consent for this 

Unforeseen circumstances  

If South Manchester Dance Academy cannot deliver classes due to a force majeure or government directive, we shall implement online classes via video conferencing software as a replacement. No discounts or refunds will be offered.  

By registering you agree that the information you provide is accurate and you agree to keep SMDA updated of any changes 

You have read and agree to uphold the SMDA codes of conduct for parents/guardians and students 

By attending classes, you confirm that you accept the above terms and conditions. 

Exceptional circumstances will be assessed on a case by case basis and will only be accepted with full confirmation from the Principal.