Privacy Policy

The Star-Tastic Group Data Protection Policy

1. Introduction

The Star-Tastic Group is committed to protecting and respecting the privacy of all members, staff, and affiliates. This

policy outlines how we collect, use, store, and protect personal data in compliance with the UK General Data Protection

Regulation (UK GDPR) and the Data Protection Act 2018.

2. Scope

This policy applies to:

• Members, including gymnasts and their parents/guardians.
• Coaches, volunteers, staff, and other club affiliates.
• Any third parties who interact with The Star-Tastic Group and provide or receive personal data.

3. What Data We Collect

The Star-Tastic Group may collect the following personal data:

• Members: Name, date of birth, address, emergency contact details, medical information, performance records, and photographs or videos (for training, publicity, or safeguarding purposes).
• Coaches and Staff: Name, address, qualifications, DBS checks, ID checks and contact details.
• Financial Information: Bank details for membership payments, if applicable.

4. How We Use Personal Data

We collect and process personal data for the following purposes:

• Membership management, including registration and communication.
• Safety and safeguarding, including emergency medical care.
• Event and competition organisation.
• Compliance with legal obligations (e.g., safeguarding, insurance requirements
• Marketing and publicity, where consent has been obtained.

5. Legal Basis for Processing

We process personal data under the following lawful bases:

• Contract: To fulfil our membership agreement.
• Legal Obligation: To comply with UK laws and regulations.
• Consent: For optional uses, such as marketing materials or promotional activities.
• Legitimate Interests: For activities necessary for the operation of the Club, provided they do not override individuals’ rights.

6. Data Sharing

We may share personal data with:

• Regulatory bodies (e.g., IGA, NGA, British Gymnastics) for competition and compliance purposes.
• Service providers, such as insurers or IT support, under strict confidentiality agreements.
• Emergency services or medical professionals, in cases of health and safety.
• 
  We will never sell personal data to third parties.

7. Data Storage and Retention

• Personal data is stored securely in physical or electronic formats.
• Access to data is restricted to authorised personnel.
• Data is retained only as long as necessary for the purpose collected or as required by law.

8. Data Subject Rights

Individuals have the following rights under the UK GDPR:

• The right to access personal data held by the Club.
• The right to request rectification of inaccurate data.
• The right to request data erasure, where applicable.
• The right to restrict processing.
• The right to data portability.
• The right to object to processing.
• The right to lodge a complaint with the Information Commissioner’s Office (ICO).

9. Consent Management

Where consent is required for data processing (e.g., promotional use of images), it will be obtained clearly and explicitly.

Individuals can withdraw consent at any time by contacting the Club.

10. Safeguarding Measures

The Star-Tastic Group takes appropriate measures to ensure data security, including:

• Password-protected systems for electronic data.
• Locked storage for paper records.
• Regular training for staff and volunteers on data protection practices.

11. Breach Management

In the event of a data breach:

• The Star-Tastic Group will assess the risk to individuals’ rights and freedoms.
• The ICO will be notified within 72 hours if required.
• Affected individuals will be informed promptly.

12. Contact Information

For any questions or concerns about this policy or your data, please contact:

Stacey Oliver: Data Protection Officer - [email protected] - 07539945887

Caroline Dennison – Data Protection - [email protected] - 07896431885

Emily Charman - Data Protection - [email protected] 07907189383

Nyesha Chapman - Data Protection - [email protected] - 07949021724

Helen Gomez - Data Protection - [email protected] - 07506658819

Fiona Waller - [email protected] - 07872384485