Privacy Policy
At Steren School of Ballet, we are committed to protecting the privacy and personal data of all students, parents/guardians, staff and volunteers. We take our responsibilities under the UK General Data Protection Regulation (UK GDPR) and the Data Protection Act 2018 seriously.
This policy explains how we collect, use and protect personal information.
Who We Are
Steren School of Ballet collects and processes personal data in order to safely and effectively deliver dance classes, activities and events.
Data Controller:
Jessica Lily Chance
Principal – Steren School of Ballet
What Information We Collect
We may collect the following personal information when students enrol in classes or activities:
• Student name and date of birth
• Parent/guardian names and contact details
• Address and emergency contact information
• Medical information relevant to participation in dance classes
• Attendance records
• Payment and billing information
• Photographs or videos (where consent has been given)
For staff and volunteers we may collect:
• Name and contact details
• DBS information
• Safeguarding training records
• Qualifications and employment records
We only collect information that is necessary to safely run the school and deliver our services.
How We Use Personal Data
We use personal information to:
• Register students for classes and activities
• Contact parents or guardians regarding classes, schedules or events
• Ensure the safety and wellbeing of students (including medical information where relevant)
• Manage payments and invoices
• Maintain safeguarding and attendance records
• Communicate important information about the school
• Promote the school through photographs or videos where permission has been given
We will never sell or share personal data with third parties for marketing purposes.
How We Store Data
Personal data is stored securely and only accessible to authorised individuals.
We may store data using secure digital systems including:
• Class management software
• Secure email systems
• Password protected devices
• Secure physical records where necessary
We take appropriate steps to ensure data is protected against unauthorised access, loss or misuse.
Data Sharing
In certain circumstances, we may need to share information with relevant organisations. This may include:
• Safeguarding authorities where there is a concern about a child’s safety
• Medical professionals or emergency services where necessary
• Regulatory bodies if required by law
Any information shared will always be limited to what is necessary.
Photography and Media
Photographs and videos may occasionally be taken during classes, events or performances.
Parents/guardians will be asked to provide explicit consent for photography or videography when enrolling.
Images may be used for:
• School social media pages
• Website or promotional material
• Celebrating student achievements
Children without consent will not be photographed or filmed, and their wishes will always be respected.
Data Retention
We will only keep personal information for as long as necessary to fulfil the purpose for which it was collected.
Typically:
• Student records may be retained for safeguarding and administrative purposes for a limited period after a student leaves the school.
• Financial records are kept in line with legal accounting requirements.
When data is no longer required, it will be securely deleted or destroyed.
Your Rights
Under UK GDPR, individuals have the right to:
• Access the personal data we hold about them
• Request correction of inaccurate information
• Request deletion of personal data where appropriate
• Restrict or object to certain processing of data
• Withdraw consent where consent has been given
Any requests regarding personal data should be directed to:
Policy Review
This policy was last reviewed on: 16 March 2026
Next review due: March 2027