Surrey Dance School

Terms and Conditions

By enrolling your child at SDS, you accept these terms and conditions ("Terms & Conditions") and sign your agreement to them as an ongoing agreement between you and SDS ("Agreement").

The Agreement is made between the parent/guardian ("Parent", "you" or "your") of each enrolled student ("Student") by a Parent and SDS ("SDS", "we", "our", "us") (trading as Surrey Dance School) and is valid at all times whilst the Student is enrolled on any SDS activity and until such time as written notice is given in accordance with these Terms & Conditions.

Watching Classes

Parents are not permitted in the hall while the class is taking place. From experience, children progress quicker and are less distracted when other adults are not in the lesson. A Watching Class will be run on the last session of each term so you can see your child dance. This is a special opportunity to come and see what your child has been learning during the term.


Safeguarding Children

I am aware that by its very nature some contact between the teacher and student will be necessary during SDS classes.

 I accept that the teacher may use physical contact when helping to improve my child’s posture or assist in movements.

 I am aware that there is a certain degree of risk involved in all physical movement. It is the intent of SDS to provide a safe environment and correct training in order to avoid any injury to any child. I therefore agree to release Tarryn Owen-Skull and SDS from any liability from injuries sustained through dance classes. Please notify us of any medical conditions your child has and if in any doubt consult your medical practitioner before your child attends our classes.



Fees are to be paid in full at the beginning of term. If your child does not attend a session which has already been paid for, no refund will be given.



1.1 These Terms & Conditions apply to all our SDS classes, Courses, Holiday Workshops/Camps, Workshops and any additional products and/or services offered by SDS and/or its group of companies in the future for any Student (collectively “SDS Activities")


1.2 For participation of a Student in a SDS Activity all Parents are required to consent to these Terms & Conditions by signature or by ticking the acceptance box for these Terms & Conditions when submitting an electronic application form online. We may update these Terms & Conditions from time to time.


1.3 If you are an existing Parent of SDS please read these amended Terms & Conditions carefully. Unless you contact us within fourteen (14) calendar days of receipt of these new Terms & Conditions, they shall supersede and extinguish all previous agreements between us and shall govern the contractual relationship between us going forwards. Your continued enrolment of a Student in SDS Activities shall be deemed as acceptance of these Terms & Conditions and willingness to be bound by the same.


1.4 Any changes to these Terms & Conditions require the written consent or approval of SDS.


1.5 A "Course" refers to a course of classes offering tuition in dance, drama, and singing which will be delivered during the Term (including online activities). Course classes will take place once per week for a certain number of hours, as detailed at the time of booking.


1.6 "Holiday Workshop/Camp" refers to Workshops (including online activities) run by some SDS teachers and during the breaks between Terms.


1.7 "Principal" refers to the principal of SDS


1.8 "Term" refers to one normal academic term of SDS during which classes and courses are run.


1.9 "Term Dates" refers to the dates for the relevant Term.


1.10 "Workshop" refers to a one-off course (including online activities) offering tuition in dance, drama, singing and/or other performing arts related activities which will be delivered for a certain number of hours per day for a period of between one (1) and five (5) consecutive days and can run at any time throughout the year.


1.11 “Online activity” refers to online streamed lessons and online Workshops utilising the Zoom platform, either delivered by a SDS teacher. See section point 8.7.



2.1 To apply for a place for a new Student on a SDS Activity, the Parent must agree to these Terms & Conditions and submit an application form online or by post.


2.2 Each Student's place is allocated on a 'first come, first served' basis. Applications must be accompanied by the appropriate payment/transfer, as set out for each SDS Activity/Class 

For Holiday Workshops and Summer Camps, deposits may vary, please check with the Principal.


2.3 If SDS is unable to accept the Student due to capacity reasons, the Student may, at the Parent's discretion, be placed on a reserve list.  Before a Student is placed on a reserve list, the Principal shall inform the Parent whether (i) the Deposit will be retained by SDS whilst the Student is on the reserve list, or (ii) the Deposit will be refunded to the Parent and that the Parent may be required to repay the Deposit at a later date if a place is confirmed. If the Parent does not wish for the Student to be placed on a reserve list the Deposit shall be refunded. In any event Deposits shall always be refunded within fourteen (14) days of informing the Parent that the Deposit is refundable for capacity reasons.


2.4 From the date the Deposit is paid, you have a fourteen (14) calendar day cancellation period ("Cancellation Period") to change your mind and cancel the Student's place on the Stagecoach Activity, subject to clauses 2.6 and 2.7 below.


2.5 After the Cancellation Period expires, the Deposit is non-refundable and will be retained by SDS.


2.6 If the start date of a SDS Activity falls within the Cancellation Period and the SDS Activity has finished before the Parent notifies Stagecoach of their desire to cancel, then the Deposit is not cancellable or refundable.


2.7 Times, current Term Dates, fees and all relevant course details for booked SDS classes/Activities will be need to be confirmed by the Parent/Carer once paid.


2.8 Fees for SDS Classes/Activities may vary between dance styles/ grades and age groups.




3.1 For a Student enrolled on a Workshop, the full fees are paid as the Deposit in advance, as detailed in clause 2.2 above.


3.2 For a Student enrolled on either a Course or Holiday Workshop/Camp, following payment of the Deposit to SDS, Parents are required to make a subsequent payment of the outstanding balance due to SDS.


3.3 The Balance must be paid in full, subject to any alternative agreements made with the Principal, by the first day of the Term or Holiday Workshop/Camp, by one of the following methods where offered:


·         Bank transfer;

·         Direct Debit;




4.1 Once enrolled on a Course, Term Dates for the next Term will be made known to Parents in writing at the end of the current Term.


4.2 Unless SDS is otherwise notified in writing by you with a half term/ 6 week notice period, a Student is automatically re-enrolled onto the Course for the following Term.


4.3 If you do not notify SDS before Half term of the Course/Classes that you do not wish a Student to be re-enrolled onto the following Term of the Course, then you will remain liable for half of the full Term fees in respect of the next Term, regardless of attendance of the Student.


4.4 Payment is due for the next Term of Course fees before the start date of the Term, subject to any alternative payment agreements you may have with the Principal.




5.1 Where a new Student is attending a Course for the first time, subject to availability, SDS allows a free session trial period ("Trial Period") so that the Student may try the first session of the Course. The Trial Period only applies to Courses for new Students.




6.1 Parents should contact the Principal  of the school to confirm if it is organising Workshops and/or Holiday Workshops/Camps.


6.2 Dates and times of Workshops and Holiday Workshops/Camps are released in advance on social media.


6.3 If you cancel a Student's place on a Holiday Workshop/Camp or Course outside of the Cancellation Period and within fourteen (14) calendar days of the commencement of the Holiday Workshop/Camp or Course, the Deposit will be retained by SDS and you will be required to pay fifty percent (50%) of the balance of the fees for the Holiday Workshop/Camp or Course.


6.4 If you cancel a Student's place on a Holiday Workshop/Camp or Course outside of the Cancellation Period and within seven (7) calendar days before the commencement of the Holiday Workshop/Camp or Course, the Deposit will be retained by SDS and you will be required to pay the full balance of the fee.


6.5 Please note that clauses 6.3and 6.4 above are subject to your statutory cancellation rights as set out in clause 2 of these Terms and Conditions.




7.1 The personal data (as it is defined in the Data Protection Act 2018) of a Student and/or Parent will be processed by SDS, accordance with its Privacy Policy.

7.2 SDS owns all the rights, title and interest in and to its websites, including software, text and media and its trade marks, logos and brand elements. Nothing within these Terms & Conditions affects or licences the ownership of these rights. Any intellectual property created during any Course, Workshop or Holiday Workshop/Camp is owned by SDS




8.1 Students participate at their own risk and are obliged to inform SDS and its staff of any existing injuries or medical condition. All application forms must have any known medical conditions stated and any changes to such information must be notified to SDS immediately in writing.


8.2 If you are unsure whether a Student should participate in any activity please consult the Student's GP before enrolling the Student on a SDS Activity.


8.3 Any medication left on the school premises must be clearly labelled and the Student should, unless SDS has agreed otherwise, be able to administer it themselves.


8.4 Students must wear suitable footwear and clothing at all times, including SDS uniform for all Courses.


8.5 If a Student is unwell or has an accident requiring emergency treatment, the Parent will be contacted via the emergency contact details provided below or on the enrolment form. This number must always be contactable whilst the Student is attending the SDS Activity.


8.6 Parents are solely responsible for ensuring that the emergency contact details on SDS's records are up to date.


8.7 All online activities are recorded and held for a period for safeguarding and quality review purposes.




9.1 Students are obliged to take care of their own belongings. SDS can accept no liability for lost or damaged belongings.


9.2 The liability of SDS and that of its staff is restricted to class time only and then only to gross negligence.




10.1 SDS may, at its own discretion, refuse a Student entry to a SDS Class/Activity or session of a SDS Class/Activity if it is felt that the Student's behaviour is unacceptable


10.2 SDS reserves the right to make changes to the timetable, the teaching staff,  the advertised programme or the programme delivery mechanism (for clarity this may mean that we switch to online zoom classes) in the event of illness or other circumstances beyond our control.


10.3 Where a session of a SDS Class/Activity has to be cancelled by Stagecoach, Principals will give as much notice as possible. In the event of a last minute session cancellation, you will be notified by email, text message, a call to your mobile phone or through a designated SDS social media site. Parents must ensure that they provide the Principal with up-to-date contact details.


In the event of a SDS Class/Activity being cancelled, SDS will provide substitute lessons where possible either at an alternative time, venue or online.  If no alternative can be offered, SDS will provide refunds for lessons that are unable to be fulfilled.


10.4 It is occasionally necessary to change the time and/or venue of a SDS Class/Activity session. This will only be done if absolutely necessary and Stagecoach will do its best to keep class times, programme delivery mechanisms and/or locations as similar as possible but unfortunately this cannot always be guaranteed.


10.5 In the event that a Student is unable to attend a SDS Class/Activity session, due to sickness, holiday or a decision by the Parent or Student not to attend, Stagecoach regrets that it is unable to refund any payment.


10.6 All Students must be collected on time after a session. SDS is unable to supervise Students after a session and consistent late collection will result in additional charges.


10.7 SDS Classes/ Activity fees are reviewed quarterly and may be increased each quarter.


10.8 These Terms & Conditions, constitute the entire agreement between the parties which supersedes and extinguishes all previous agreements, promises, assurances, warranties, representations and understandings between them, whether written or oral, relating to its subject matter.


10.9 In the event that one or more of the provisions of the Agreement are found to be unlawful or otherwise unenforceable, those provisions shall be deemed severed from the remainder of the Agreement.


10.10 The Agreement shall be governed by, and construed in accordance with, the laws of England and Wales and any dispute, proceedings or claim shall fall within the jurisdiction of the English courts.