GDPR includes 7 rights for individuals
1) The right to be informed
Ta Da’nce School of Dance is registered with UKADance and as so, is required to collect and manage certain data. The school collects parent’s and or guardian’s names, addresses, emergency telephone numbers and email addresses. We also collect children’s’ full names, addresses, date of birth along with any SEN requirements and are stored via a secure electronic system Class Manager, and some of this data is also on the school computer.
As an Employer of self employed practitioners, Ta Da’nce School of Dance is required to hold data on its Teachers such as names, addresses, email addresses, telephone numbers and bank details. Information such as Disclosure and Barring Service checks (DBS), personal Public Liability insurance, First Aid Certificate’s, Membership details and any qualification’s. This information stored securely in the school’s password protected computer, only accessible by the Principal.
2) The right of access
At any point an individual can make a request relating to their data and Ta Da’nce School of Dance will need to provide a response (within 1 month).
3) The right to erasure
You have the right to request the deletion of your data where there is no compelling reason for its continued use. However Ta Da’nce School of Dance has a legal duty to keep student and parents details for 12 months. Self Employed Teaching records will be erased when the member leaves their position.
4) The right to restrict processing
Parents, visitors and staff can object to Ta Da’nce School of Dance processing their data. This means that records can be stored but must not be used in any way, for example School Newsletters, General Emails about School news and updates. In this situation, The School has no obligation to refund any classes missed or cancelled due to ‘lack of communication’. It will be the parents responsibility to ensure they are informed about the termly event’s happening at the School, cancelled classes, etc.
5) Data portability
Ta Da’nce School of Dance will transfer data such as student dates of birth and exam pin number’s to UKADance to be able to enter students in exams. In this case, UKADance uses secure file transfer systems and have their own policies and procedures in place in relation to GDPR. In addition, student data will be transferred to chaperoning staff when they are working with us at a performance in a theatre or similar. This is the only time we may hold children’s names and emergency contact details on paper. This paper will be stored securely by trained and registered chaperoning staff, for the duration of a rehearsal / performance period only, and then Ta Da’nce School of Dance will ensure all paper copies are shredded.
6) The right to object
Parents, visitors and staff can object to their data being used for certain activities like marketing or research.
7) The right not to be subject to automated decision-making including profiling.
Automated decisions and profiling are used for marketing based organisations. Ta Da’nce School of Dance does not use personal data for such purposes.
This Policy was issued by the Principal, Mary-Ann Cartwright, owner of Ta Da’nce School of Dance in August 2020.
Policy reviewed date: September 2021
Policy review date: January 2022