Privacy Policy

1. Introduction

Talents Theatre School (TTS) is committed to protecting and respecting your privacy. This Privacy Policy outlines how we collect, use, store, and protect your personal data in compliance with relevant data protection laws.

By enrolling your child at TTS or using our services, you agree to the collection and use of your information as outlined in this policy.

2. What Information We Collect

We collect and process personal data that is necessary for the operation of our school and the safety of our students. This includes:

a) Student Information:

•Full name

•Date of birth

•Address

•Emergency contact details

•Medical information (e.g., allergies, injuries, health conditions)

•Attendance records

•Performance history (e.g., exams, competitions, shows)

b) Parent/Guardian Information:

•Full name

•Address

•Contact details (phone number and email)

•Payment details (for fee processing)

c) Additional Information:

•Photos/videos of students (only for promotional purposes with consent)

•Communication records (e.g., emails, messages, and inquiries)

3. How We Use Your Information

We process personal data for the following reasons:

•Managing Enrolment & Attendance – To register students, monitor attendance, and provide updates.

•Emergency Contact & Medical Needs – To ensure student safety in case of an emergency.

•Fee Management – To process payments and manage financial records.

•Communication – To send class schedules, event updates, and important announcements via WhatsApp, email, or phone.

•Safeguarding & Wellbeing – To comply with child protection and safeguarding policies.

•Marketing & Promotions – To share photos/videos of students on social media, our website, and promotional materials (only with parental consent).

•Legal & Regulatory Compliance – To meet legal obligations, including insurance and safeguarding requirements.

4. How We Store and Protect Your Data

We take appropriate security measures to protect your data from unauthorized access, loss, or misuse. These include:

•Secure, password-protected digital storage for electronic data.

•Restricted access to sensitive information, limited to authorized staff only.

•Secure paper record storage, if applicable, with controlled access.

•Regular system updates and security measures to prevent breaches.

We retain personal data only for as long as necessary to fulfill the purposes outlined in this policy. After this period, data is securely deleted or anonymized.

5. Sharing Your Information

We do not sell or share personal data with third parties for marketing purposes. However, we may share information when necessary in the following cases:

•With Staff & Instructors – To ensure safe and effective class management.

•For Legal Compliance – If required by law or safeguarding authorities.

•With External Event Organizers – If your child participates in exams, performances, or competitions, relevant details may be shared with governing bodies (e.g., NATD, festival organizers).

We will always seek your consent before sharing non-essential personal data.

6. Photography & Media Consent

We may take photographs and video footage of students for promotional purposes, including use on our website and social media. If you do not wish for your child’s image to be used, you must inform us in writing.

7. Your Rights

Under data protection laws, you have the following rights regarding your personal data:

•Access – Request a copy of the personal data we hold about you.

•Correction – Ask us to correct inaccurate or incomplete data.

•Deletion – Request the deletion of your data in certain circumstances.

•Objection to Processing – Opt-out of specific data processing activities, such as marketing.

•Data Portability – Request a copy of your data in a commonly used format.

If you wish to exercise any of these rights, please contact us.

8. Changes to This Policy

We may update this Privacy Policy from time to time. Any changes will be posted on our website, notice board, or shared via email. We encourage you to review this policy periodically.

9. Contact Us

If you have any questions about this Privacy Policy or how we handle your data, please contact us.

By continuing to engage with Talents Theatre School, you acknowledge that you have read and understood this Privacy Policy.