Terms and Conditions
The Rebecca Lomas Academy of Voice © 2024
INTRODUCTION
To help you get the best out of the Rebecca Lomas Academy of Voice and to understand our
responsibilities to you and your responsibilities to us, please read the following terms and
conditions. The language used should make these terms and conditions as clear as possible. The
following policies exist to safeguard the wellbeing of our pupils and to ensure that the good name of
our classes continue to be associated with high quality teaching and enjoyment of the performing
arts, The Rebecca Lomas Academy of Voice reserves the right to refuse entry to classes if these rules
are not complied with. Rebecca will review and amend its policies on a regular basis and advises
parents and pupils to read this document thoroughly to ensure a clear understanding is gained.
Please contact a member of our team if you require further information.
TERMS AND CONDITIONS
1. Payments and fees
1.Payments are made half termly.
1.2 We reserve the right to make changes to these amounts and/or collection date if
necessary. In this case, you will be given notice via email prior to collection.
1.3 Fees are reviewed annually.
1.4 The system we use is Class Manager. All registrations and payments are set up through this
system.
1.8 There is an annual membership fee of £10 per person, to cover the setting up of each
student on our system/insurances and licensing.
1.9 Fees and event payments are non-refundable
2. Cancellation
2.1 Should your child wish to cancel one of their classes then we require one month’s
written notice via email along with fees. ([email protected])
2.2 Any classes that fall under 5 students in total will be subject to being cancelled.
2.3 All unattended lessons are still payable. Substitute lessons can be arranged where
applicable.
3. Clothing
3.1. The Rebecca Lomas Academy of voice branded merchandise is available to order from Rebecca
3.2. No jewellery or accessories to be worn classes for obvious safety
reasons.
3.3. Academy tshirt must be worn at every session.
3.5 Any student wishing to take part in our performances will be required to purchase/ hire
Costumes, tickets etc.
4. Classes and performances
4.1. The Rebecca Lomas Academy of voice aim to provide the very best training. We will implement
fun and discipline to do this. If we feel that any student is being disruptive on a regular basis we will
issue a verbal warning. If this continues, we will speak to parent or guardian about the
matter.
4.2 Promotional pictures and footage will be taken throughout the year during classes; we
will require a written request if you do NOT wish for your child to take part. We may also
work in collaboration with outside media companies in line with our data protection policy.
4.5. We advise that your child does not bring any valuables (i.e. phones, jewellery etc.) with
them to the classes. The Rebecca Lomas Academy of Voice do not accept any liability for lost or
damaged belongings. Any belongings should have child’s name clearly marked.
4.6. No child will be allowed to leave the building without a parent/guardian (unless
arranged otherwise) Your child’s safety is paramount to us
4.7. The Rebecca Lomas Academy of Voice cannot be held responsible for any injuries incurred
during dance class. Teachers will ensure students are learning and progressing in a safe manner.
4.8. If you are going to be late to pick your child up, you must make contact the studio to
inform us. Late pick up charges will apply.
5. Discipline
5.1. Unruly, disruptive behaviour in class will not be tolerated. We have a strict antibullying
policy in place and expect our students to always adhere to this.
5.2. We believe in teaching boundaries and setting a good example in line with our positive
ethos to build our student’s confidence
5.3. Our staff will not tolerate abusive or disruptive behaviour from students or parents. We
will treat everyone with respect and appreciate the same in return.
5.4 If a child/parent displays consistent unruly or aggressive behaviour, this could result in
termination of class membership.
6. General
6.1 Any medical conditions must be disclosed upon registration, and the responsibility falls
on you, the parent/guardian, to update us when necessary thereafter. It is imperative that
we are always fully aware of any health implications, for your child’s safety and your own
peace of mind.
6.2 The Rebecca Lomas Academy of voice communication is made via whatsapp/email and social
media. Please ensure you follow our social media platforms for recent updates and continue to
check spam/junk email folders. Other important information can be found on our noticeboards. It is
the parent/guardian’s responsibility to keep up to date with all relevant information regarding
their child.
6.3 From time to time, it will be essential for physical contact to take place between the
teacher and student/peers. We always encourage safe practice and support students in
doing so.
6.4 In the event of a session being cancelled due to conditions out with our control, fees will
be non-refundable.
6.5 All events are a choice, therefore show participation is not compulsory.
If you have any questions or anything you would like to discuss further, please email Rebecca who
will be happy to help -
By signing up to our classes, you are agreeing to the Terms and Conditions currently in place.
With thanks,
The Rebecca Lomas Academy of Voice team
Health and Safety Policy 2024
SCHOOL: The Rebecca Lomas Academy of Voice
EMAIL: [email protected]
PHONE: 07891672348
HEALTH AND SAFETY POLICY
Our Health & Safety Policy is to help you understand what measures we
currently have in place to ensure the safety and wellbeing of our staff and
students during their time with us, so you can rest assured in the knowledge
we do our utmost to always protect your child.
HEALTH AND SAFETY OFFICER
Name: Rebecca Lomas
Job Title: Owner and principal of the Rebecca Lomas Academy of Voice
Telephone: 07891672348
Email: [email protected]
This is the person responsible for managing our health and safety policy,
reviewing, and updating it annually, and will also be able to chat through any
questions or concerns you may have.
CHILD PROTECTION
We believe that children have the right to be safe and secure and free from
threat, regardless of gender, ethnicity, disability, sexuality, or beliefs.
We have an explicit duty to safeguard and protect children from abuse as
defined in the Children Act 2004 and the Education Act 2002. Please see our
Child Protection policy for more details.
Everyone at our dance school shares an objective to keep children, young
people, and vulnerable adults safe by:
• Providing a happy and safe environment where children can learn to
dance.
• Acting with integrity, treating children with respect, listening to their
concerns and acting upon them.
• Identifying and responding to children, young people and vulnerable
adults in need of support and/or protection.
• Supporting children’s development in ways which will foster a sense of
self-esteem and independence;
• Fostering a learning environment in which every pupil feels valued and
able to articulate their wishes and feelings in their preferred method of
communication in an atmosphere of acceptance and trust.
• Ensuring that students will receive professional tuition from a qualified
teacher with appropriate facilities following safe practice.
For toilet visits, children aged 5 and under are to be accompanied by an
appropriate adult, and children aged 6 – 10 years are to use our facilities in
pairs.
STAFF TRAINING
It is a requirement that our staff hold DBS (Disclosure and Barring Service)
certificates that are less than 3 years old and a current First Aid qualification.
All staff hold appropriate qualifications from their accreditation bodies. Every
teacher has been confirmed to have insurance and the school has sufficient
Employers Liability and Public Liability insurance.
All staff have been trained in how to appropriately deliver instruction to
various ages. We host regular training sessions to ensure the highest quality
control. Younger children may not understand some of the language that
adults use, therefore, it is important to us to make sure that dance moves are
explained using language that they understand or demonstrate the moves to
them to make sure that they understand what they need to do. They have also
been trained in correct methods.
All our staff are regularly consulted about the school policies and procedures,
including safety measures, safeguarding, and reporting requirements.
COMING TO AND FROM CLASSES
Parents/carers should arrive to the building no more than 5 minutes before
class is due to start. Students below the age of 12, should not be left in the
building until the teacher has invited them into the lesson. All students should
be collected from class as soon as it has ended. If a parent/carer is running late
the student will be kept with their teacher - please phone ahead to let us know
if you are running late.
No student under the age of 12 should be dropped off and allowed to enter
the building alone, unless otherwise arranged and agreed with our team.
DURING CLASS
All students are registered within the first few minutes of class time.
All staff members have access to our electronic registers, which also include
any relevant medical information and Individual Risk Assessments.
class structures are arranged so that students are warmed up at the
beginning of class and given time to cool down at the end.
Students are reminded to eat properly before class, they may bring a small bottle of water in a non-
spill bottle to each class and a small snack for our longer lessons and will be given sufficient break
time during class to rest and stay hydrated.
Students must always wear appropriate clothing and footwear during classes,
it should not be restrictive, uncomfortable, revealing and footwear should be
properly fitting.
Teachers ensure that the studio spaces are free of hazards, and sufficiently
clean.
Both staff and students must be reminded of personal hygiene, hands should
be regularly washed especially after using the toilet. Due to the nature of our
physical activity, dance clothing should be washed after every use.
FIRST AID
There will always be a minimum of one member of staff present with a
minimum of a one-day Emergency First Aid qualification.
Our studio has a designated first aid supply and Accident Report book. These
will be checked every 6 months and supplies replaced as necessary.
Teachers are not responsible for the safety and wellbeing of students outside
of the dance class or during any online classes we may run. Parents/carers
must ensure their children act safely and respectfully outside of the class or
during online classes and ensure students are dressed appropriately when
arriving, participating in class, or leaving the building.
Our teachers are committed to safe practice whilst teaching in all capacities,but students partake at their own risk. Whilst every care is taken to reduce the
risk of injury and infection, the school does not accept responsibility for any
injury or infection caused either within or outside of the dance class.
Parents/carers or students must inform their teacher of any existing injuries,
medical conditions/needs (e.g. Asthma, use of an EpiPen or diabetic
monitoring) or any if they/anyone in their family are showing symptoms of
infection. In an emergency all teachers are first aid trained and will act in loco
parentis if parents/carers are not present and will call an ambulance.
FIRE SAFETY
All studios have clearly marked fire exits, and a meeting point has been
established outside the building. Should there be need to evacuate, anyone on
the premises will be asked to leave their belongings and calmly leave the
building, convening at the meeting point for registration.
There is strictly no smoking permitted in the building or on site.
All staff equipment has been PAT tested and we run our power cables to the
nearest access points, out of reach of students.
We are committed to reviewing our policy and good practice annually.
This policy was last reviewed on 15th August 2024 and will be reviewed again on
15th August 2025