Terms and Conditions
Date Adopted:
Date of last review:
To be reviewed next before/on:
September 2018
9/9/2022
9/9/2023
This is part of your agreement when joining 2ThePointe S.S Dance. Membership is open to all subject to the following conditions:
· 2ThePointe S.S Dance accepts no responsibility for loss or damage of personal belongings while on the premises.
· 2ThePointe S.S Dance accepts no liability for any injuries sustained whilst participating in a class or on the premises.
· 2ThePointe S.S Dance staff must be notified of any changes to the information provided on the registration details.
Staff/teachers:
All staff, including cover teachers (who may be brought in at short notice), are qualified, experienced and DBS checked. Volunteer class assistants and trainees on placements are all DBS checked. There is always a first aider on site.
Supervision while on site:
Students must ensure they always get full permission from staff prior to leaving class. Toilet breaks will be supervised by either a member of staff or class facilitator. Dancers who are 7 years of age and over will be allowed to leave the dance space and go and use the adult toilets provided. Dancers are encouraged to be no longer than 3minutes. After this time a member of staff or class facilitator will provide and further assistance to the dancer. Students will always be supervised whilst on site.
Behaviour:
Racist, sexist and other offensive language and behaviour is not tolerated, and we reserve the right to terminate membership without notice, the final decision will be made by Samantha Steatham – Edmunds.
Please note that under no circumstances are pets allowed on school premises due to Health and Safety reasons.
Shows:
Parents/carers will be invited to come along and watch a performance and see how their dancer is progressing. You will be informed the week before when this takes place. There may be some occasion where you will be invited in on the day to celebrate your dancers progress and achievements. PLEASE NOTE THIS WILL NOT BE THE CASE AT PRESNT DUE TO COVID 19. In addition, a virtual performance will be suggested. Parents/carers are not permitted to watch otherwise. (If a child is new or particularly unconfident, parents/carers may be allowed to sit in during the first ten minutes of the class. Sam will then suggest you wait outside. 2ThePointe S.S Dance provides costumes and props for shows where possible, but parents may be asked to provide basic accessories and basic costume if required.
Emergency contact number:
2ThePointe S.S Dance mobile phone is kept with the principle at all times The number will be given out upon registration and must only be used if there are problems regarding the collection of children. Please be mindful when teaching calls and texts may not be seen or answered.
Correspondence:
2ThePointe ask that if you wish to discuss any topic please do so by email , phone call or text message. Sam will not be able to discuss matters and concerns on the day in length due to teaching commitments and class responsibilities. Please ensure you allow yourself enough time to do this prior to the teaching day. Please do not provide Sam with lots of important information verbally when dropping and collecting your dancer unless absolute necessary. 2ThePointe S.S Dance values and respects your time and wishes to provide everyone with attention and nurture so issues can be addressed and documented professionally. Issues can be overlooked or miss heard when addressed quickly in between, before or after your dancers’ class. 2ThePointe S.S Dance will always contact you after the teaching day to discuss any matters that may need addressing.
All first issues will be addressed and documented, and parents/carriers WILL be informed when collecting dancers
Food:
Chewing gum/ fizzy drinks are strictly forbidden on the premises.
Uniform:
This is basic but essential and gives the students a sense of belonging, a sense of ritual and sense of dressing for something important – their class. Appropriate clothing as below is necessary for health and safety and child protection:
Students must not wear their school uniform to any class – 2ThePointe S.S Dance is not a school and wearing the correct 2ThePointe S.S Dance clothing gives a sense of belonging, allowing all to feel equal, healthy and safe.
· All t-shirts, shoes and bags must be clearly labelled – lost property is donated to charity at the end of every term.
· Strictly no jewellery – no earrings (earrings are very unsafe during physical activity).
· Hair must be tied back from the face for all classes.
· SECOND-HAND SHOES and CLOTHING for sale: there is often a good selection of second-hand clothing and shoes which can be bought from 2ThePointe S.S Dance at a greatly reduced rate including tap and ballet shoes.
DONATIONS OF DANCE CLOTHING: We welcome donations of dancewear that are in good condition and can be re-sold at a small price or lent to students.
· All dance items including 2ThePointe S.S Dances logo can be purchased from Sam. Please request an order form. Payment is expected before the order is placed.
· Black footless dance tights
· Black Ballet Skirt
· Black leotard
· Dance shoes appropriate for the class your dancer is taking
1. Ballet – Pink Ballet Shoes – Please do not purchase your ballet shoes from Sainsburys they are not appropriate. All Ballet shoes should have elastic on them.
2. Tap- Black tap shoes – Please place black elastic for laces if your dancer is unable to tie laces themselves
3. Acro – Bare feet
4. Performance Black Jazz shoes
· 2ThePointe personalised items may be worn over the above. These items will be asked to be removed when needed.
Attendance:
Children must arrive and be collected promptly. It is very important that children arrive in time for their classes, preferably 5 minutes before the start. This allows the group time to settle from the moment the class starts. Latecomers will have to wait outside until an appropriate time to join the class. Children arriving after 15 minutes may be refused admission, as this may disrupt the professional attitude to classes we aim to foster.
Where possible 2ThePointe S.S Dance will aim to let people know of any changes in venue or class time at least one week ahead of schedule.
Absence:
Any child missing for more than two classes per term without reason may not be able to join future courses. Class numbers are limited, and many have long waiting lists, so good attendance and commitment to the course is essential.
Child Collection:
2ThePointe S.S Dance Teachers must ensure that each child has left a session with an adult or older child (agreed in advance with parent). It is the parent/guardian’s responsibility to ensure the child is collected punctually at the end of the class or session. Should a parent/guardian not turn up to collect a child on time – this is the procedure to follow:
· Principle will contact the parent/guardian.
· If the principle is unable to contact the parents/carers, ask the child to contact the parent/guardian immediately.
· If the child cannot call the parent/guardian, contact the parent/guardian directly to arrange collection.
· If the parent/carer is not reachable, and you must leave, the emergency procedure is as follows:
· Leave a message with the parent to contact 2ThePointe S.S Dance immediately.
· If the parent/guardian is not reachable and there is no adult available, you must take the child to the nearest police station. Piddock Rd, Smethwick B66 3BL, Telephone 101. Inform the police of all contact details for the parent/guardian. Leave a message for the parent/guardian to say where the child will be.
· Sam will stay with your dancer for as long as possible before the above action is taken.
Booking:
2ThePointe S.S Dance does not provide drop-in classes for children and young people on all classes. All classes must be booked in advance. New students may join courses during the term subject to availability and authorisation of the 2ThePointe S.S Dance . If there are no spaces on a requested class when booking, then 2ThePointe S.S Dance will aim to provide an alternative option where possible.
Waiting List:
Members on the waiting list will be contacted in order of the list. If members are unavailable, no message will be left. The next member will be contacted and the first to make contact will receive the place.
Priority Booking:
A priority booking period for current students will take place for two weeks before general booking opens. Those wishing to continue should register during the priority booking period to secure their places in the next term’s classes. If any current students have not registered during this time, one attempt to make contact will be made to determine whether the student is continuing before offering the place to someone else.
Placement Priority on Courses:
· Current Students continuing in same course
Current students changing classes and additional lessons
· Siblings of current students
· Waiting lists of new students
Payments, fee’s, subscriptions:
1. An invoice with your total amount and break down of costs will be emailed to you on the 22nd of each month. This will be for the following month.
2. All late payments are subject to a £10 late fee charge.
3. Absences and no attendances are non-refundable.
4. If you wish to book holidays please do so by emailing [email protected]. For the absence to be deducted from your invoice the holiday form must be completed and signed by yourself and 2Thepointe four weeks before your invoice is sent to you. This is the 22nd of each month. If this is not addressed 2ThePointe will be unable to deduct this from your invoice. We are fully aware and supportive of important dates, holidays and any other occasions that may arise. We kindly ask that you just keep us informed. This data will be logged and saved.
5. If you are new to 2ThePointe your first class is free of charge. After your first class you will be sent an invoice for the remainder of the month. This is to be settled no later than your next lesson. This will then secure your dancers space.
6. Every September and for every new dancer a subscription charge of £16.50 is invoiced to every dancer. This will be added to all new dancers second invoice.
7. If you no longer wish for your dancer to attend 2ThePointe S.S Dance, please give 4 weeks’ notice. This will allow us to delete you from the system so that you no longer receive emails, invoices, and information. Invoices will still be sent with expected payment if the notice is not given.
8. If classes are cancelled your next invoice will show a refund for the missed class. If you leave the school during this time a refund will not be given. You will have the opportunity to attend your missed class if you choose.
9. All additional items, branded goods, CD’s, etc will be ordered upon receipt of payment.
Non-payment
If payment is outstanding, 2ThePointe S.S Dance reserves the right to withhold services. Every attempt will be made not to discuss funds owed with children, although in extreme circumstances (especially when children arrive without supervision) children may be turned away.
2ThePointe S.S Dancer may share data with debt collection agencies in order to re-coup fees owed.
Cancellation, Leaving and booking holidays.
If you wish to change classes, leave the school, or book a holiday for any class a minimum of four weeks’ notice should be given. Failure to do so will result in your invoice not being amended and classes will still be charged.
Occasionally some classes may be cancelled due to circumstances beyond 2ThePointe S.S Dance’s control. 2ThePointe S.S Dance will endeavour to contact paid customers and will either offer an exchange for the class or, in rare cases of a cancellation your class will be deducted from your next invoice.
If a single class does not take place due to circumstances beyond our control, 2ThePointe S.S Dance will view this class as postponed and will reschedule or amend your next paying invoice for dance fee’s. If classes are cancelled your next invoice will show a refund for the missed class. If you leave the school during this time a refund will not be given. You will have the opportunity to attend your missed class if you choose.
LOCALISED LOCKDOWNS and PANDEMICS:
If 2ThePointe S.S Dance cannot deliver classes due to force majeure or government directive, we shall implement online classes via video conferencing software as a replacement. No refunds will be offered.
If a child or household member is told to self-isolate by NHS Track and Trace (or equivalent service) classes will be provided to the student via video conferencing software. If the student is unwell and cannot take part,
[delete as appropriate]
A) A refund for missed sessions will be made in the form of credit to be held by 2ThePointe S.S Dance
B) This will be classed as missed sessions and as per the below, no refund will be made.
Refunds
2ThePointe S.S Dance cannot offer a refund if you do not attend classes including private tuition. A full refund will be given if the chosen workshop date/course/class is fully booked on receipt of payment.
Refunds will not be given if you choose to leave the school and classes have missed, postponed or rescheduled due to circumstances beyond the control of 2ThePointe S.S Dance. You will have the opportunity to attend the missed class the following week/month.
If you have paid for examinations/costumes/tickets/uniforms/invoices/subscriptions and you choose to leave the school refunds will not be given.
All absences non-refundable.
Holiday summer schools are non-refundable.
Party’s booked are non- refundable
Orders personalised items if the size is incorrect or personalisation is incorrect through your own error or mis Judgment are no refundable