Unite Stage Academy

Terms and Conditions


This is part of your agreement when joining Unite Stage Academy. 

Membership is open to all subject to the following conditions: 

 • Unite Stage Academy accepts no responsibility for loss or damage of personal belongings while on the premises. 

 • Unite Stage Academy accepts no liability for any injuries sustained whilst participating in a class or on the premises.

  • Unite Stage Academy Staff must be notified of any changes to the information provided on the Booking Form.  


All staff, including cover teachers (who may be brought in at short notice), are qualified, experienced and DBS checked.  Volunteer class assistants and trainees on placements are all DBS checked. There is always a first aider on site.  

Supervision while on site:  

Students must ensure they always get full permission from staff prior to leaving class. Toilet breaks will be supervised by either  a member of staff or class facilitator and students will always be supervised whilst on site.  


Racist, sexist and other offensive language and behaviour is not tolerated, and we reserve the right to terminate membership  without notice, the final decision being undertaken by the Board of Directors. Behaviour of staff, parents and students must  always follow our code-of-conduct.  

Please note that under no circumstances are pets allowed on school premises due to Health and Safety reasons.  


Parents/carers will be invited to one class/performance per term. Parents/carers are not permitted to watch otherwise. (If a child  is new or particularly unconfident, parents/carers may be allowed to sit in during the first ten minutes of one class at the  teachers discretion). Unite Stage Academy provides costumes and props for shows where possible for a small fee, but parents may be asked  to provide basic accessories and basic costumes if required.  

Emergency contact number:  

Unite Stage Academy emergency mobile phone is kept with the teachers at the studio. The number will be given out upon  registration and must only be used if there are problems regarding the collection of children. Do not ring the office as there may  not be anyone there.  


Chewing gum/ fizzy drinks/ nuts are strictly forbidden on the premises. No food is to be eaten outside of the waiting area.  [IF APPLICABLE]: Please bring a quick, light snack and drink with you.  


This is basic but essential and gives the students a sense of belonging, a sense of ritual and sense of dressing for something  important - their class. Appropriate clothing as below is necessary for health and safety and child protection:  Students must not wear their school uniform to any class - Unite Stage Academy is not a school and wearing the correct Unite  Stage Academy clothing gives a sense of belonging, allowing all to feel equal, healthy and safe.  

• All t-shirts, shoes and bags must be clearly labelled - lost property is donated to charity at the end of every term.  • Strictly no jewellery - no earrings (earrings are very unsafe during physical activity).  

• Hair must be tied back from the face for all classes.  

Most Unite Stage Academy Classes:  

• Top: Unite Stage Academy T-shirt must be worn by all students except [Just dancers].  

• Bottom: Tracksuit bottoms or leggings must be worn and black. No jeans or trousers, skirts or dresses are to be worn  to any class and students will be asked to change.  

• Shoes: Black Jazz shoes are to be worn. Strictly no trainers, crocs or sandals are allowed.  

• Tap class: Black tap shoes.  


• Girls: leotard, short socks/tights, pink/nude/skin tone ballet slippers. Practice skirts may also be worn. Cardigans/ Jumpers in a matching or complementary colour to the leotard may be worn in colder months. Please no tutus for  class - these can be worn in shows and demonstrations!  

• Boys: white t-shirt or vest and black or navy shorts, short white socks, black/white ballet slippers.  Please note that all uniforms can be purchased from our website at a discounted rate.  


Children must arrive and be collected promptly. It is very important that children arrive in time for their classes, preferably 5  minutes before the start. This allows the group time to settle from the moment the class starts. Latecomers will have to wait  outside until an appropriate time to join the class. Children arriving after 15 minutes may be refused admission, as this may  disrupt the professional attitude to classes we aim to foster.  

Where possible Unite Stage Academy will aim to let people know of any changes in venue or class time at least one week  ahead of schedule.  


Any child missing for more than two classes per term without reason may not be able to join future classes. Class numbers are  limited, and commitment to the class is essential. 

Child Collection:  


Teachers must ensure that each child has left a session with an adult or older child (agreed in advance with the parent). It is the  parent/guardian's responsibility to ensure the child is collected punctually at the end of the class or session. Should a parent/ guardian not turn up to collect a child on time - this is the procedure to follow:  

• Inform [Staff Member] who will contact the parent/guardian.  

• If the [Staff Member] is not available, contact the office and or [Staff Member].  

• If the office is closed, ask the child to contact the parent/guardian immediately.  

• If the child cannot call the parent/guardian, contact the parent/guardian directly to arrange collection.  • If the parent/carer is not reachable, and you must leave, the emergency procedure is as follows:  • Leave a message with the parent and contact the entire Unite Stage Academy Management Team with all the  information. Wait until another member of the team can arrive.  

• If the parent/guardian is not reachable and there is no adult available, you must take the child to the nearest police  station. This will [ADDRESS], Telephone 101. Inform the police of all contact details for the parent/guardian and notify  the entire Unite Stage Academy Management Team as above. Leave a message for the parent/guardian to say  where the child will be.  

Priority Booking:  

A priority booking period for current students will take place for two weeks before general booking opens. Those wishing to  continue should register during the priority booking period to secure their places in the next term's courses. If any current  students have not registered during this time, one attempt to make contact will be made to determine whether the student is  continuing before offering the place to someone else.  

Placement Priority on Courses:  

• Current Students continuing in same course - Current students changing courses and additional courses  

• Siblings of current students  

• Waiting lists of new students  

Full payment must be received in advance to confirm a place.  
For all current students, courses must be registered in advance. Payment can be made up until the last day of the previous  month to guarantee the place. If payment for registered places is not received by this time and the office hasn't been contacted  in advance, then the place will be offered to another student using the priority listed above.  
It is Unite Stage Academy aim to offer a fixed number of concessionary places per term, subject to availability. All  concessionary places must be paid for in advance of the course to confirm your place.  
Non-payment monthly  
Failure to make payment each month will result into the following:  
• Your child's place being unavailable.  
• £10 late fee after 10 days from the 1st of the month, and every 10 days after.  
• If your balance is not settled this will result in further action against you which can affect your credit rating.  • Your balance will be sent to small claims court, where you will have to pay the extra charges  
If payment is outstanding,Unite Stage Academy reserves the right to withhold services. Every attempt will be made not to  discuss money owed with children, although in extreme circumstances (especially when children arrive without supervision)  children may be turned away.  
Unite Stage Academy may share data with debt collection agencies in order to recoup monies owed.  We highly advise that if you are struggling to make payments to communicate with us, so we can see if we can provide  alternative arrangements for you.  

Unite Stage Academy cannot offer a refund if you do not attend courses. A full refund will be given if the chosen workshop date/ course is fully booked on receipt of payment, or if Unite Stage Academy cancel classes.  
Holiday courses are non-refundable.

If a booking is cancelled, a minimum of one month's notice should be given. If you cancel on or after the 14th of the month the  next month fee's are due in full. If you cancel prior to the 14th of the month no further payments are due.  Customers must pay this last month's fees. If not this can result in a non-payment scheme stated above.  
Occasionally some courses may be cancelled due to circumstances beyond Unite Stage Academy control. The administration  team will endeavour to contact paid customers and will either offer an exchange for the course or, in rare cases of a  cancellation, a full refund will be given.  
Unite Stage Academy reserves the right to cancel a course if there are fewer than five participants on a course and the above  efforts will be made to place a student in an alternative course or offer a pro-rata refund where appropriate.  If a single class does not take place due to circumstances beyond our control, Unite Stage Academy will view this class as  postponed and will reschedule.

If Unite Stage Academy cannot deliver classes due to force majeure or government directive or situations beyond our control,  we shall implement online classes via Zoom conferencing software as a replacement with immediate effect. No refunds will be offered for those classes. If you cancel your classes you will have to re pay a joining fee, as well as incurring any outstanding fees. Our cancellation procedure will still be in place.
If a child or household member is told to self-isolate by NHS Track and Trace (or equivalent service) classes will be provided to the student via video conferencing software. If the student is unwell and cannot take part, we will send over the class information. There are no refunds for classes missed due to isolation, or missed classes.

These terms and conditions come into force immediately once a child has enrolled into UNITE, and attended their first class after their free trial. Signatures do not need to be present for acknowledgment of this agreement.  
All students at UNITE, whilst participating in dance and movement should feel comfortable, safe, and be able to participate without risk or injury: 

Take care of yourself and remember that pain is not progress but can often be a warning sign that the body has gone too far. If you are struggling, ask for help, take time out or stop and observe you can still learn whilst watching. 
Stop at once if you feel dizzy or have any pain.  
If you have any health issues please inform your teacher, as this will not stop you from participating. But there are precautions that you should be aware of.  
Technical knowledge and correct application of a movement is essential to avoid injury. You will be observed and corrected and if necessary. Further breakdown and advice may be given. If you are unsure please ask! This means it is important to listen to your teacher. 
Please wear appropriate soft-soled footwear, socks or bare feet.  
UNITE, teachers will warm all students prior to the lesson. Cool down. Also include a cool down when the lesson ends.
The cool down is as important as the warm to prevent you suffering from muscle pain, strain or injury. 
It is up to the student and parent to let the teachers know of any injury prior to the class. 

Dance is a sport and injury can occur at any point. UNITE, staff are fully insured and first aided and will take the correct procedure to help the student if injury occurs during class. If the students listen and take direction from the teacher, injury is less likely to occur. UNITE, students that incur an injury outside of the dance studio, will be liable for their actions. However, UNITE,  will not let any dancers participate if injured prior to a class, and will not take responsibility of injury that occurs on top of a previous injury if not taken the correct recovery period.UNITE,  hold the right to see any medical documentation to insure full recovery of an injury has been made, before joining back into class. Teachers will correct a child by using their hands,with the utmost care and attention.