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West Oxfordshire Academy of Performing ArtsTerms & Conditions CHILDREN THEATRE SCHOOL &
ADULT SINGING GROUPS / CLASSES
The first part of this document relates to Children's Theatre School ClassesFor Adult Classes Terms & Conditions please scroll down.
CHILDREN'S THEATRE SCHOOL
WOAPA usually runs
for three, 12 week terms per year, within usual school term dates. The
sessions, where possible, are six weeks prior and six week after school
half-terms (WOAPA does not usually operate on the second Saturday of half-term).
Please ask for current dates/times of WOAPA classes.
Alternatively, please visit the website at
www.WOAPA.co.uk where dates & times are available
Fees for a
two-week trial session are £50 (for ages 7-16yrs) and £20 (for ages 4-6yrs)
The trial sessions
must be taken over two consecutive weeks.
When allocated a
place, parents/carers wishing to book a trial sessions must complete the
relevant online form and make a bank transfer payment within 24 hours.
If the form and/or
payment have not been received by the deadline, the place in class may be re-allocated
to another child on the waiting list.
In the event that a student is unable to
attend the trial sessions, due to sickness, holiday or a decision by the parent/carer
not to attend, WOAPA regrets that it is unable to refund any payment.
If a child is
unable to come onto site independently, no refund will be offered as WOAPA will
be unable to re-sell that place.
trial sessions, WOAPA will assume the parent/carer wishes to enrol their child
and WOAPA will process the enrolment, sending an invoice for the remainder of
trial sessions, if a parent chooses NOT to take up the place in class, the
parent/carer has the responsibility to inform WOAPA by the Wednesday following
the second planned trial date.
Our online Enrolment
Form must be completed, according to the instructions thereon, before your
child attends a WOAPA class.
at The Academy are booked for a whole term containing typically 12 sessions at
any one time.
mid-term will be charged pro-rata for the remaining weeks left of term.
the relevant deposit must accompany the completed enrolment form and is
confirmation you would like to enrol in our classes, an email will be issued
confirming a secured place at WOAPA.
Students should not assume they have been
allocated a place until the acceptance email has been received.
confirmation from WOAPA confirming a student has been allocated a place will
establish a contract for the provision of teaching services. When you book or
purchase any product or service from us, you are signifying your agreement to
At the end of
term, you will receive notification that your child has been automatically
re-enrolled for another term at the current rate. The notification will inform
you when this amount will be due. This will usually be before, or on, the first
date of the next term. (exception to this rule is when YOUNG PERFORMERS reach
age 7– see note below)
It is your responsibility to familiarise yourself with
our Terms and Conditions before you book or purchase any product or service
Young Performers’ Graduation to Main School – Act One
(for ages 7 – 9 yrs)
have the option of moving up into our main school at the start of the next term
after they have reached 7yrs.
Due to the longer
session time (3 hours) and higher fees, parents/carers of Young Performers are
asked to formally re-enrol their children should they wish to enrol into the WOAPA
A taster session
will be provided (on request) in the first half of the final Young Performers
term (only if permitted by the latest Covid-19 Government guidelines),
to assist parents/carers in making their decision.
enrol into the main school by half term, will receive priority over places
allocated to external applicants.
Please ask for the
information leaflet “YPs- Next Steps”.
Each child should
wear a WOAPA T Shirt (any long-sleeved shirts worn under the T-Shirt must also
(leggings/joggers/dance pants) should be full-legged and ALL BLACK - no
patterns, stripes or logos please
(jeans are NOT suitable for dance and students should also not be wearing
shorts, skirts or loose dresses).
In dance sessions,
hair should be tied or clipped back, off the face.
Shoes should be
tight-fitting, ALL BLACK (i.e. – no markings, logos or coloured laces/soles),
and in all cases suitable for dance (not sandals or boots). Soles should be
wearing the correct footwear will not be allowed to take part in the dance
NOT be wearing jewellery in WOAPA classes.
day, please make sure your child does not have any temporary tattoos showing.
Attendance and Safety.
relating to Child Protection, Health & Safety, Codes of Conduct and
Covid-19 risk assessments etc, are available on request. Please read the following codes of behaviour which we
ask all students and parents/carers to adhere to:
Students should arrive
on time to ensure classes can start as quickly as possible.
We would advise
all students to not bring valuables with them to WOAPA sessions (mobile phones,
electronic items, jewellery, money etc.) as WOAPA cannot be held responsible
for lost or damaged items or personal belongings.
If a student does
bring a mobile phone, it should be switched off and kept secure during class
To avoid losing
items, we would advise that you label all clothing with the student’s name.
Please ensure students
bring a drink – preferably water (especially on hot days).
Please do not send
the student to WOAPA if they are ill (rule of thumb: if they are not well
enough to attend regular school, they are not well enough to attend WOAPA).
for the student ends when the session ends.
For those children
usually collected, if for any reason you cannot collect on time, please contact
Our Young Performers students are signed in
and out each time. Please inform us if your child is to be collected by anyone
other than yourselves.
Whilst we aim to
make our sessions a fun way to learn Performing Arts skills, we expect students
to show good manners and respect for other students and staff. We have a ‘zero
tolerance’ policy regarding unacceptable behaviour.
In fairness to
other students and/or WOAPA staff, bullying or disruptive behaviour of any kind
will not be tolerated.
Please ask for details of current fees of WOAPA
Alternatively, please visit the website at
www.WOAPA.co.uk where details of fees are available
Fees are payable for a FULL TERM, in advance, at the
start of each term (please see below
for payment options).
A discount of 50%
off term fees is available to second sibling (applies to youngest child) *
enrolling 3 children, pay full fees for two - the third (youngest) child
attends for FREE! *
* Only one discount may be applied at any one
time (sibling / scholarship / summer school discount etc.).
WOAPA reserves the
right to change or end discount offers at any time.
For enrolment in
advance, a non-refundable deposit is required to secure a place at WOAPA (YP
and Woapa Too: £30, Act 1, 2
& 3: £50).
The remainder of
the term fees are due on or before the first date of the term.
If a student
leaves before the end of term, or, if a student misses sessions for their own
reasons, no refund is given.
If WOAPA has to
cancel a session, a free replacement session will be arranged for a later date.
WOAPA may switch
to online ‘Zoom’ classes to replace in-person classes.
Fees are reviewed
annually each September.
Should there be an
increase of fees, a half term’s notice will be given to parents.
All fees quoted
are inclusive of VAT.
- We currently have two payment
Full Payment: - by
BACS (bank transfer),
Instalments - by BACS (bank
transfer) You will be informed of the three dates for payment, on your invoice,
** At this current time, due to Covid-19
restrictions, we are unable to receive cash or cheque payments
** Late payment of fees will incur an
additional 10% surcharge **
A half term’s
notice is required, at the half-term
holiday point, to cancel your place at the Academy at the end of that current term.
If notice of a
half term is not given, and the student doesn’t retain their allocated place in
the academy in the next term, you are liable to pay fees, in lieu of notice,
for the first half term of that term (this does NOT mean students are allowed
to attend up to half term).
your place at The Academy must be received in writing, which will be
When you book or
purchase any product or service from us, you signify your agreement to these
Terms and Conditions.
It is your
responsibility to familiarise yourself with our Terms and Conditions before you
book or purchase any product or service from us.
Balance of fees is
due on, or before, the first date of each new WOAPA term.
WOAPA reserves the
right to suspend attendance at The Academy and pursue payment for the full
amount agreed at the time of booking.
We reserve the
right to alter our Terms and Conditions, Policies and Procedures at any time.
WOAPA reserves the
right to exclude a student from any WOAPA activity.
WOAPA reserves the
right to make changes to its timetable, teaching staff or to revert to Zoom,
participate at their own risk. In enrolling your child with WOAPA you are
confirming that they are in good health.
It is your
responsibility to inform us of any medical information relating to your child.
Liability to WOAPA
is limited to class time only.
In the event of
any change in any content as described above, we will have no liability to
refund any part of any termly fee paid.
Any personal information
given to WOAPA will be "processed" (as defined in the Data Protection
Act 2018) by WOAPA Ltd. for the purposes of administration, research, the
provision of teaching services in singing, dance and drama, the organisation of
performances and for the administration of WOAPA’s statutory obligations under
current children’s legislation. WOAPA will not disclose this information to
third parties. However, WOAPA may use this information for its own marketing.
WOAPA customers may ‘opt out’ from receiving information at any time by
contacting the WOAPA office.
By enrolling with
WOAPA, you are deemed to consent to the use of such personal data for the above
entering a local, national, or TV talent competition must inform WOAPA if they
intend to use the WOAPA name.
We, the parents/carers and/or guardians
upon consenting to this agreement, do hereby acknowledge that the activities
that I have requested my daughter/son participate in may be stressful on the
body and carry with them the risk of physical injury. On behalf of my child and
her/his parents/carers and/or legal guardians, I assume the risk and agree that
in attending sessions held by West Oxfordshire Academy Of Performing Arts, its
directors, assistants and any of the chaperones and agents shall not be liable in
any way for any injuries sustained or loss of property during attendance at
WOAPA classes, as a participant or an observer.
We understand that WOAPA, from time to
time, produces promotional material about its activities and we understand that,
unless I have refused permission, as a participant, the above mentioned minor
may be included in video or photographs taken at the workshop session. We
hereby grant to WOAPA, its successors, assignees, licensees, sponsors, and
television networks and all other commercial exhibitors, the exclusive right to
photograph and or video participant and further utilize participant’s name,
face, likeness, voice and appearance, as part of the program, and in
advertising and promoting the program, without reservation or limitation. In
granting this license, I understand that WOAPA is under no obligation to
exercise any of its rights, licenses and privileges herein granted by
I give permission for the participant to
receive any necessary emergency medical care as needed.
ADDITIONAL COVID-19 specific Terms &
We will endeavour
to run our classes in-person, however the safety of our students and staff is
our top priority and we will always follow government guidance. If the guidance
changes and does not allow in-person classes, we may switch to online ‘Zoom’
Failure to follow
social-distancing and hygiene rules will result in students being excluded from
the class with no refund.
To attend classes, you MUST be able to
answer ‘NO’ to the following questions:
Has your child had a high temperature in the past 24
Has your child had a new, persistent cough within the
past 24 hours?
Has your child reported a loss of, or change in, normal
sense of taste or smell in the last 24 hours?
Has your child returned from any of the countries on
the current Government list requiring quarantine in the past 14 days?
Has anyone in your child’s household been tested
positive for COVID-19 in the past 14 days?
If the answer to any of the above
questions changes to ‘Yes’, your child should not attend WOAPA and you should
inform us of any relevant information which may affect their ‘Bubble’
that students must arrive on time; you will be provided with a 10-minute
arrival window. Failure to arrive during your window may mean that they will
have to wait until a member of staff is able to collect them.
We ask that
parents/carers and students maintain social distancing at drop off/pick up.
Parents or carers
are not allowed to come onto the premises. Students will be collected from designated
meeting places and chaperoned to their room.
If a child is
unable to come onto site independently, no refund will be offered as a place
has been reserved for you and WOAPA will be unable to re-sell that place.
Children are not
allowed to come on to the site if they are experiencing symptoms of
coronavirus/have been asked to self-isolate/have tested positive for COVID-19.
Should a student
present with COVID-19 symptoms while with us, they must be collected
must agree to collect a student should their bubble need to close at short
If a student has
been asked to self-isolate or they or a member of their household shows
symptoms of COVID-19 when they are due to attend the course, they will not be
able to attend.
If a student or
member of their household tests positive for COVID-19, you will need to notify
In the event of a
student experiencing COVID-19 symptoms, their bubble will be able to continue
but should two, or more, students show symptoms at the same time, all students
in their bubble may be removed from on-site activities.
ADULT SINGING GROUPS & CLASSES
Singing Group Dates WOAPA runs for three terms (usually 12 weeks each) per year, within usual school term dates. The sessions, where possible, are six weeks prior and six week after school half-terms (WOAPA Singing Groups do not usually meet during school half-terms). Please see website at www.WOAPA.co.uk for current & future term dates Singing Session Details • The Singing Groups usually meet at The Henry Box School, Witney OX28 4AX – (for satnav use OX28 4AW) • 6.00pm – 7.15pm (Beginners & intermediate) and 7.30pm – 9pm (Advanced) • First attendance at the WOAPA Singing Group is a FREE taster session. • Thereafter: fees are to be paid before attendance at any further sessions.. Enrolment • Singers are asked to provide WOAPA with correct information regarding contact, and emergency contact details. • Singers must check and sign the Enrolment Form ensuring that it is accurately and fully completed. • A WOAPA Singer’s place is booked for a whole term containing 12 sessions at any one time. • Those joining mid-term will be charged pro-rata for the remaining weeks left of term. • A submitted enrolment form and payment of fees will establish a contract for the provision of our services under the latest Terms & Conditions. • At the end of term, Singers will receive notification stating they have been automatically renewed for another term at the current rate. The notification will inform Singers when this amount will be due. This will usually be before, or on, the first date of the next term. • It is the responsibility of each individual Singer to familiarise themself with our Terms and Conditions before booking or purchasing any product or service from us. Cancellation • A half term’s notice is required, at the half-term holiday point, to cancel your membership at the end of that current term. • If notice of a half term is not given, and the singer doesn’t retain their allocated place in the next term, the singer is liable to pay fees, in lieu of notice, for the first half term of that term (this does NOT mean singers are then allowed to attend up to half term). • Cancellation of your place in the group must be received in writing, which will be acknowledged. Attendance and Safety. • WOAPA policies relating to Health & Safety and Codes of Conduct etc, are available on request. • Singers should arrive on time to ensure sessions can start as quickly as possible. • WOAPA cannot be held responsible for lost or damaged items of personal belongings. • Please ensure mobile phones are switched off and kept secure during sessions. • We suggest singers bring a drink with them to the session. Additional Information • When Singers book or purchase any product or service from us, they signify their agreement to these Terms and Conditions. • It is the responsibility of each singer to inform WOAPA of any change of details as given on the enrolment form. • Balance of fees is due on, or before, the first date of each new WOAPA term. • If full payment is not received by the end of the first day of term, we reserve the right to suspend attendance at the singing group and pursue payments due. • We reserve the right to alter our Terms and Conditions, Policies and Procedures at any time. • WOAPA reserves the right to exclude a singer from any WOAPA activity. • WOAPA reserves the right to make changes to its timetable & teaching staff. • Occasionally, due to unforeseen circumstances, the Singing Group may not be able to meet. Fees will be returned, or carried over, for that session. • Singers participate in activities at their own risk. In enrolling with WOAPA, singers are confirming that they are in good health. • It is the responsibility of each singer to inform us of any medical information we may need to know. • Liability to WOAPA is limited to session time only. • Any personal information given to WOAPA will be "processed" (as defined in the Data Protection Act 1998) by WOAPA Ltd. for the purposes of administration, research, the provision of teaching services in singing, dance and drama, the organisation of performances and for the administration of WOAPA’s statutory obligations. WOAPA will not disclose this information to third parties. However, WOAPA may use this information for its own marketing. WOAPA customers may ‘opt out’ from receiving information at any time by contacting the WOAPA office. • By enrolling with WOAPA, singers are deemed to consent to the use of such Personal Data for the above purposes. • Any Singer entering a local, national, or TV talent competition must inform WOAPA if they intend to use the WOAPA name.An admin charge of £10 will be made for any cheques returned by your bank unpaid.