West Oxfordshire Academy of Performing Arts

Terms and Conditions

West Oxfordshire Academy of Performing Arts
Terms & Conditions

CHILDREN THEATRE SCHOOL &

ADULT SINGING GROUPS / CLASSES

The first part of this document relates to Children's Theatre School Classes
For Adult Classes Terms & Conditions please scroll down.


CHILDREN'S THEATRE SCHOOL

Academy Dates

·         WOAPA usually runs for three, 12 week terms per year, within usual school term dates. The sessions, where possible, are six weeks prior and six week after school half-terms (WOAPA does not usually operate on the second Saturday of half-term).

Please ask for current dates/times of WOAPA classes. Alternatively, please visit the website at www.WOAPA.co.uk

 

Trial Sessions

·         Fees for a two-week trial session are £50 (for ages 7-16yrs) and £20 (for ages 4-6yrs)

·         The trial sessions must be taken over two consecutive weeks.

·         When allocated a place, parents/carers wishing to book trial sessions must complete the relevant online form and make a bank transfer payment.

·         If the form and/or payment are not received, the reserved place in class may be re-allocated to another child on the waiting list.

In the event that a student is unable to attend the trial sessions, due to sickness, holiday or a decision by the parent/carer not to attend, WOAPA regrets that it is unable to refund any payment.

·         If a child is unable to join the class independently, no refund will be offered as WOAPA will be unable to re-sell that place.

·         Following the trial sessions, if a parent chooses NOT to take up the place in class, the parent/carer has the responsibility to inform WOAPA by the Wednesday following the second planned trial date.

 

Enrolment

·         Our online Enrolment Form must be completed, according to the instructions thereon, before your child attends a WOAPA class.

·         Student’s places at The Academy are booked for a whole term containing typically 12 sessions at any one time.

·         Anyone joining mid-term will be charged pro-rata for the remaining weeks left of term.

·         Where required, the relevant deposit must accompany the completed enrolment form and is non-refundable.

·         Following confirmation you would like to enrol in our classes, an email will be issued confirming a secured place at WOAPA.

Students should not assume they have been allocated a place until the acceptance email has been received.

·         Written confirmation from WOAPA confirming a student has been allocated a place will establish a contract for the provision of teaching services. When you book or purchase any product or service from us, you are signifying your agreement to these.

·         At the end of term, you will receive notification that your child has been automatically re-enrolled for another term at the current rate. The notification will inform you when this amount will be due. This will usually be before, or on, the first date of the next term. (exception to this rule is when YOUNG PERFORMERS reach age 7– see note below)

·         It is your responsibility to familiarise yourself with our Terms and Conditions before you book or purchase any product or service from us.

 

Young Performers’ Graduation to Main School – Act One (for ages 7 – 9 yrs)

·         Young Performers have the option of moving up into our main school at the start of the next term after they have reached 7yrs.

·         Due to the longer session time (3 hours) and higher fees, parents/carers of Young Performers are asked to formally re-enrol their children should they wish to enrol into the WOAPA main school.

·         A taster session will be provided (on request) in the first half of the final Young Performers term (only if permitted by the latest Covid-19 Government guidelines), to assist parents/carers in making their decision.

·         Applications to enrol into the main school by half term, will receive priority over places allocated to external applicants.

·         Please ask for the information leaflet “YPs- Next Steps”.

 

Uniform

·         Each child must wear a WOAPA T Shirt (any long-sleeved shirts worn under the T-Shirt must also be black)

·         Each child must wear black Jazz shoes.

·         ‘Bottoms’ (leggings/joggers/dance pants) should be full-legged and ALL BLACK  - no patterns, stripes or logos please
(jeans are NOT suitable for dance and students should also not be wearing shorts, skirts or loose dresses).

·         In dance sessions, hair should be tied or clipped back, off the face.

·         Children should NOT be wearing jewellery in WOAPA classes.

·         On performance day, please make sure your child does not have any temporary tattoos showing.

 

Attendance and Safety.

·         WOAPA policies relating to Child Protection, Health & Safety, Codes of Conduct and Covid-19 risk assessments etc, are available on request. Please read the following codes of behaviour which we ask all students and parents/carers to adhere to:

·         Students should arrive on time to ensure classes can start as quickly as possible.

·         We would advise all students to not bring valuables with them to WOAPA sessions (mobile phones, electronic items, jewellery, money etc.) as WOAPA cannot be held responsible for lost or damaged items or personal belongings.

·         If a student does bring a mobile phone, it should be switched off and kept secure during class sessions.

·         Please ensure students bring a drink – preferably water (especially on hot days).

·         Please do not send the student to WOAPA if they are ill (rule of thumb: if they are not well enough to attend regular school, they are not well enough to attend WOAPA).

·         Our responsibility for the student ends when the session ends.

·         For those children usually collected, if for any reason you cannot collect on time, please contact us immediately.

·         Our Young Performers students are signed in and out each time. Please inform us if your child is to be collected by anyone other than yourselves.

Behaviour

·         Whilst we aim to make our sessions a fun way to learn Performing Arts skills, we expect students to show good manners and respect for other students and staff. We have a ‘zero tolerance’ policy regarding unacceptable behaviour.

·         In fairness to other students and/or WOAPA staff, bullying or disruptive behaviour of any kind will not be tolerated.

 

WOAPA Fees

 

Please ask for details of current fees of WOAPA classes or visit the website at www.WOAPA.co.uk

 

·         Fees are payable for a FULL TERM, in advance, at the start of each term (please see below for payment options).

·         A discount of 50% off term fees is available to second sibling (applies to youngest child) *

·         For families enrolling 3 children, pay full fees for two - the third (youngest) child attends for FREE! *

* Only one discount may be applied at any one time (sibling / scholarship / summer school discount etc.).

·         WOAPA reserves the right to change or end discount offers at any time.

·         For enrolment in advance, a non-refundable deposit is required to secure a place at WOAPA (YP and Woapa Too: £30,             Act 1, 2 & 3: £50).

·         The remainder of the term fees are due on or before the first date of the term.

·         If a student leaves before the end of term, or, if a student misses sessions for their own reasons, no refund is given.

·         If WOAPA has to cancel a session, a free replacement session will be arranged for a later date.

·         WOAPA may switch to online ‘Zoom’ classes to replace in-person classes, should the need arise.

·         Fees are reviewed annually each September.

·         Should there be an increase of fees, a half term’s notice will be given to parents.

·         All fees quoted are inclusive of VAT.

 

Payment Options  -   We currently have two payment options.

 

1.     Full Payment: - by BACS (bank transfer),

 

2.     Three Instalments  -  by BACS (bank transfer) You will be informed of the three dates for payment, on your invoice,

 

** Late payment of fees will incur an additional 10% surcharge **

Cancellation

·         A half term’s notice is required, at the half-term holiday point, to cancel your place at the Academy at the end of that current term.

·         If notice of a half term is not given, and the student doesn’t retain their allocated place in the academy in the next term, you are liable to pay fees, in lieu of notice, for the first half term of that term (this does NOT mean students are allowed to attend up to half term).

·         Cancellation of your place at The Academy must be received in writing, which will be acknowledged.

 

Additional Information

·         When you book or purchase any product or service from us, you signify your agreement to these Terms and Conditions.

·         It is your responsibility to familiarise yourself with our Terms and Conditions before you book or purchase any product or service from us.

·         Balance of fees is due on, or before, the first date of each new WOAPA term.

·         WOAPA reserves the right to suspend attendance at The Academy and pursue payment for the full amount agreed at the time of booking.

·         We reserve the right to alter our Terms and Conditions, Policies and Procedures at any time.

·         WOAPA reserves the right to exclude a student from any WOAPA activity.

·         WOAPA reserves the right to make changes to its timetable, teaching staff or to revert to Zoom, online sessions.

·         Students participate at their own risk. In enrolling your child with WOAPA you are confirming that they are in good health.

·         It is your responsibility to inform us of any medical information relating to your child.

·         Liability to WOAPA is limited to class time only.

·         In the event of any change in any content as described above, we will have no liability to refund any part of any termly fee paid.                                                                                                                 

·         Any personal information given to WOAPA will be "processed" (as defined in the Data Protection Act 2018) by WOAPA Ltd. for the purposes of administration, research, the provision of teaching services in singing, dance and drama, the organisation of performances and for the administration of WOAPA’s statutory obligations under current children’s legislation. WOAPA will not disclose this information to third parties. However, WOAPA may use this information for its own marketing. WOAPA customers may ‘opt out’ from receiving information at any time by contacting the WOAPA office.

·         By enrolling with WOAPA, you are deemed to consent to the use of such personal data for the above purposes.

·         Any student entering a local, national, or TV talent competition must inform WOAPA if they intend to use the WOAPA name.

 

Parental agreement

We, the parents/carers and/or guardians upon consenting to this agreement, do hereby acknowledge that the activities that I have requested my daughter/son participate in may be stressful on the body and carry with them the risk of physical injury. On behalf of my child and her/his parents/carers and/or legal guardians, I assume the risk and agree that in attending sessions held by West Oxfordshire Academy Of Performing Arts, its directors, assistants and any of the chaperones and agents shall not be liable in any way for any injuries sustained or loss of property during attendance at WOAPA classes, as a participant or an observer.

We understand that WOAPA, from time to time, produces promotional material about its activities and we understand that, unless I have refused permission, as a participant, the above mentioned minor may be included in video or photographs taken at the workshop session. We hereby grant to WOAPA, its successors, assignees, licensees, sponsors, and television networks and all other commercial exhibitors, the exclusive right to photograph and or video participant and further utilize participant’s name, face, likeness, voice and appearance, as part of the program, and in advertising and promoting the program, without reservation or limitation. In granting this license, I understand that WOAPA is under no obligation to exercise any of its rights, licenses and privileges herein granted by participant.

       I give permission for the participant to receive any necessary emergency medical care as needed.                                       

.............................................................................................................................................................................................


ADULT SINGING GROUPS & CLASSES

Singing Group Dates

WOAPA runs for three terms (usually 12 weeks each) per year, within usual school term dates.

The sessions, where possible, are six weeks prior and six week after school half-terms

(WOAPA Singing Groups do not usually meet during school half-terms).

 

Please see website at www.WOAPA.co.uk for current & future term dates

Singing Session Times

·         The Singing Groups meet at The Henry Box School, Witney OX28 4AX – (for satnav use OX28 4AW)

·         Thursdays (Beginners) and Wednesdays (Intermediate/Advanced) both 7.30 – 9.00pm.

Trial Sessions

·         Fees for a two-week trial session are £13.00

·         The trial sessions must be taken over two consecutive weeks.

·         When allocated a place, singers wishing to book trial sessions must complete the relevant online form and make a bank transfer payment.

·         If the form and/or payment are not received, the reserved place in class may be re-allocated to another singer on the waiting list.
Thereafter:

a)    In all cases a WOAPA online profile must be completed in full before attendance at any further sessions.

b)    Invoices for fees will be sent and are due before attendance at any further sessions.                            

Enrolment

·         Following confirmation you would like to enrol in our singing group, an email will be issued confirming a secured place at WOAPA.

·         WOAPA’s online enrolment form must be completed, according to the instructions thereon, before singers attend a WOAPA session, following the trial sessions.

·         Singers are asked to provide WOAPA with correct information regarding contact details.

·         A Singer’s place in the group is booked for a whole term containing typically 12 sessions at any one time.

·         Those joining mid-term will be charged pro-rata for the remaining weeks left of term. Singers should not assume they have been allocated a place until the acceptance email has been received.

·         At the end of term, Singers will receive notification stating they have been automatically renewed for another term at the current rate. The notification will inform Singers when this amount will be due. This will usually be before, or on, the first date of the next term.

·         A submitted enrolment form and payment of fees will establish a contract for the provision of our services under the latest Terms & Conditions.

·         It is the responsibility of each individual Singer to familiarise themself with our Terms and Conditions before booking or purchasing any product or service from us.

Cancellation

·         A half term’s notice is required, at the half-term holiday point, to cancel your membership at the end of that current term.

·         If notice of a half term is not given, and the singer doesn’t retain their allocated place in the next term, the singer is liable to pay fees, in lieu of notice, for the first half term of that term (this does NOT mean singers are then allowed to attend up to half term).

·         Cancellation of your place in the group must be received in writing, which will be acknowledged.

Attendance and Safety.

·         WOAPA policies relating to Health & Safety and Codes of Conduct etc, are available on request.

·         Singers should arrive on time to ensure sessions can start as quickly as possible.

·         WOAPA cannot be held responsible for lost or damaged items of personal belongings.

·         Please ensure mobile phones are switched off and kept secure during sessions.

·         We suggest singers bring a drink with them to the session.

Additional Information

·         It is the responsibility of each singer to update their online profile.

·         Balance of fees is due on, or before, the first date of each new WOAPA term.

·         If full payment is not received by the end of the first day of term, we reserve the right to suspend attendance at the singing group and pursue payments due.

·         We reserve the right to alter our Terms and Conditions, Policies and Procedures at any time.

·         WOAPA reserves the right to exclude a singer from any WOAPA activity.

·         WOAPA reserves the right to make changes to its timetable & teaching staff.

·         Occasionally, due to unforeseen circumstances, the Singing Group may not be able to meet. Fees will be returned, or carried over, for that session.

·         Singers participate in activities at their own risk. In enrolling with WOAPA, singers are confirming that they are in good health.

·         It is the responsibility of each singer to inform us of any medical information we may need to know.

·         Liability to WOAPA is limited to session time only.

·         Any personal information given to WOAPA will be "processed" (as defined in the Data Protection Act 1998) by WOAPA Ltd. for the purposes of administration, research, the provision of teaching services in singing, dance and drama, the organisation of performances and for the administration of WOAPA’s statutory obligations. WOAPA will not disclose this information to third parties. However, WOAPA may use this information for its own marketing. WOAPA customers may ‘opt out’ from receiving information at any time by contacting the WOAPA office.

·         By enrolling with WOAPA, singers are deemed to consent to the use of such Personal Data for the above purposes.

·         Any Singer entering a local, national, or TV talent competition must inform WOAPA if they intend to use the WOAPA name.

Fees

·         Please ask for details of current fees of WOAPA singing grups or visit the website at www.WOAPA.co.uk

·         Fees are payable for a FULL TERM, in advance, at the start of each term (please see below for payment options).

·         If a singer leaves before the end of term, or, if a singer misses sessions for their own reasons, no refund is given.

·         If WOAPA has to cancel a session, a free replacement session will be arranged for a later date.

·         Fees are reviewed annually each September.

·         Should there be an increase of fees, a half term’s notice will be given to singers.

·         All fees quoted are inclusive of VAT, where appplicable.

Payment Options  -   We currently have two payment options.

1.     Full Payment: - by BACS (bank transfer),

2.     Two, or three Instalments  -  by BACS (bank transfer) You will be informed of the dates for payment, on your invoice,

** Late payment of fees will incur an additional 10% surcharge **

For up to date information about the Singing Group please visit our website at www.woapa.co.uk