Wightmore School of Dance

Privacy Policy

UK GDPR: DATA PRIVACY NOTICE FOR CLIENTS AND SUPPLIERS 

Introduction 

[Wightmore School of Dance] ("We") are committed to protecting and respecting your privacy. 

This policy (together with our terms of use [www.wightmoreschoolofdance.co.uk] and any other documents referred to on it) sets out the basis on which any personal data we collect from you, or that you provide to us, will be processed by us. Please read the following carefully to understand our views and practices regarding your personal data and how we will treat it. 

The rules on processing of personal data are set out in the UK General Data Protection Regulation (the “UK GDPR”). 

  1. Definitions
    Data controller     - A controller determines the purposes and means of processing personal data. 
  2. Data processor - A processor is responsible for processing personal data on behalf of a controller. 
  3. Data subject – Natural person. 

Data protection legislation – Means the data protection legislation enforce in the UK from time to time and includes the Data Protection 2018 (as amended) and the UK General Data Protection Regulation (UK GDPR). 

Categories of data: Personal data and special categories of personal data 

Personal data - The UK GDPR applies to ‘personal data’ meaning any information relating to an identifiable person who can be directly or indirectly identified in particular by reference to an identifier (as explained in Article 6 of UK GDPR). For example name, passport number, home address or private email address. Online identifiers include IP addresses and cookies. 

Special categories personal data - The UK GDPR refers to sensitive personal data as ‘special categories of personal data’ (as explained in Article 9 of UK GDPR). The special categories specifically include genetic data, and biometric data where processed to uniquely identify an individual. Other examples include racial and ethnic origin, sexual orientation, health data, trade union membership, political opinions, religious or philosophical beliefs. 

Processing - Means any operation or set of operations which is performed on personal data or on sets of personal data, whether or not by automated means, such as collection, recording, organisation, structuring, storage, adaptation or alteration, retrieval, consultation, use, disclosure by transmission, dissemination or otherwise making available, alignment or combination, restriction, erasure or destruction. 

Third party - Means a natural or legal person, public authority, agency or body other than the data subject, controller, processor and persons who, under the direct authority of the controller or processor, are authorised to process personal data. 

2. Who are we? 

Christina Wightmore is the data controller. This means we decide how your personal data is processed and for what purposes. Our contact details are: [email protected]. For all data matters contact DATA PROTECTION OFFICER on 01884 253999. 

3. The purpose(s) of processing your personal data 

We use your personal data for the following purposes: 


Information will be used to contact you in an emergency and when contacting a health professional. Health information will help us to use the best possible teaching methods for you/your child. Information will also be used when entering you/your son/daughter for Royal Academy of Dance, Imperial Society of Teachers of Dancing, Acrobatic Arts examinations. Your information may also be used when applying for children’s performance licences and entering students for British Federation Festivals/ All England Dance. Sometimes we are asked to give theatre organisations a list of students taking part in a production; for example Chance to Dance at the Northcott Theatre, Exeter. 

Personal data is used when applying for performance licences through Babcock Ldp. 

The Tiverton United Church has a CCTV system in operation for safety monitoring and crime prevention and its operation is consistent with the ICO, UK-GDPR and the Managing Trustees Privacy Notice as found on the Trustees for Methodist Church Purposes website. 

Upon request data can be deleted at anytime. We will only keep data as along as we need it and data will be erased from our records when your son/daughter no longer attends our dance classes. Please see our retention periods. 

Wightmore School of Dance stores personal data held visually in photographs or video clips or as sound recordings, only when written consent has been obtained. No names are stored with the images in photo albums, displays, on our website or on Wightmore School of Dance social media sites. 

We will only contact you by email, telephone, post if you give us permission to do so. 

Children- Parental consent will always expire when the child reaches the age of understanding-or the age at which they can consent themselves(UK-age 13 Years). 

When you interact with us on social media platforms such as Facebook, Twitter, Instagram, we may also obtain some personal information about you. This information we receive will depend on the privacy preferences you have set on each platform and the privacy policies of each platform. To change your settings on these platforms, please refer to their privacy notices. 

4. The categories of personal data concerned 

With reference to the categories of personal data described in the definitions section, we process the following categories of your data: 

Personal data- parents names, addresses, telephone numbers, email addresses. Students names, addresses, date of birth. 

Special categories of data- health information 

5. What is our legal basis for processing your personal data? a) Personal data (article 6 of UK GDPR) 

Our lawful basis for processing your general personal data: 

ï 

ï 


☐ Consent of the data subject;


A UK GDPR CONSENT FORM 


☐ Processing necessary for the performance of a contract with the data subject or to take steps to enter into a contract


TERMS AND CONDITIONs www.wightmoreschoolofdance.co.uk


☐ Processing necessary for compliance with a legal obligation


Wightmore School of Dance has a legal duty to keep children’s and parents’ details for a reasonable time. Wightmore School of Dance retain these records for up to 3 years after a student leaves the dance school, children’s accident and emergency records for up to 19 years(or until the child reaches 21 years) and 22 years(or until the child reached 24 years) for child protection records. Staff records must be kept for 6 years after the member leaves , before they can be erased.


☐ Processing necessary to protect the vital interests of a data subject or another person


Health information will give us the information to find the best possible teaching methods for you/ your child.


☐ Processing necessary for the performance of a task carried out in the public interest or in the exercise of official authority vested in the controller




☐ Processing necessary for the purposes of the legitimate interests of the data controller or a 

third party, except where such interests are overridden by the interests or fundamental rights or freedoms of the data subject


Legitimate interest- To manage the quality of our classes from time to time we will record/video classes and performances to moderate them. These will be archived and stored securely.


b) Special categories of personal data(article 9 of UK GDPR) 

Our lawful basis for processing your special categories of data: 


☐ Explicit consent of the data subject


[INCLUDE THE UK GDPR: CONSENT FORM]


☐ Processing necessary for carrying out obligations under employment, social security or social protection law, or a collective agreement




☐ Processing necessary to protect the vital interests of a data subject or another individual where the data subject is physically or legally incapable of giving consent


Children under 13 years. Health information will give us the information to find the best possible teaching methods for you/your child.


☐ Processing carried out by a not-for-profit body with a political, philosophical, religious or trade 

union aim provided that the processing relates only to members or former members (or those who have regular contact with it in connection with those purposes); and there is no disclosure to a third party without consent




☐ Processing relates to personal data manifestly made public by the data subject




☐ Processing necessary for the establishment, exercise or defence of legal claims or where courts are acting in their judicial capacity




☐ Processing necessary for reasons of substantial public interest on the basis of the data protection legislation




☐ Processing necessary for reasons of preventative or occupational medicine, for 

assessing the working capacity of an employee, medical diagnosis, the provision of health or social care or treatment or management of health or social care systems and services on the basis of data protection legislation or a contract with a health professional


Permission given by parent if they are happy for us to take their child to accident and emergency. Health information of any medical conditions we should be aware of.


☐ Processing necessary for the reasons of public interest in the area of public health




☐ Processing necessary for archiving purposes in the public interest, or scientific and historical research purposes or statistical purposes




More information on lawful processing can be found on the ICO website. 

6. Sharing your personal data 

Your personal data will be treated as strictly confidential, and will be shared only with Sue and Christina Wightmore. 

How long do we keep your personal data? 



[We keep your personal data for no longer than reasonably necessary. Wightmore School of Dance has a legal duty to keep children’s and parents’ details for a reasonable time. Wightmore School of Dance retain these records for up to 3 years after a student leaves the dance school, children’s accident and emergency records for up to 19 years(or until the child reaches 21 years) and 22 years(or until the child reached 24 years) for child protection records. Staff records must be kept for 6 years after the member leaves , before they can be erased. 

7. Providing us with your personal data 

We require your personal data as it is a requirement necessary to enter into a contract. 

8. Your rights and your personal data 

Unless subject to an exemption under the UK GDPR, you have the following rights with respect to your personal data: 

The right to request a copy of the personal data which we hold about you; 

The right to request that we correct any personal data if it is found to be inaccurate or out of date; 

The right to request your personal data is erased where it is no longer necessary to retain such data; 

ï ï The right to withdraw your consent to the processing at anytime, where consent was your lawful basis for processing the data.

ï The right to request that we provide you with your personal data where possible, to transmit that data directly to another data controller,(known as the right to data portability), (where applicableI.e. where the processing is based on consent or is necessary for the performance of a contract with the data subject and where the data controller processes that data by automated means); 

ï The right, where there is a dispute in relation to the accuracy or processing of your personal data, to request a restriction is placed on further processing;

ï The right to object to the processing of personal data, where applicable i.e where processing is based on legitimate interests (or the performance of a task in the public interest/exercise of official authority); (direct marketing for the purposes of scientific/historical research and statistics).

10. Transfer of Data Abroad 

IF PERSONAL DATA IS TO BE TRANSFERRED OUTSIDE THE UK, IT WILL BE FOR ENTERING ACROBATIC ARTS EXAMINATIONS AND THROUGH THE ACROBATIC ARTS UK, EUROPEAN, SOUTH AFRICAN DIVISION MANAGER. 

Automated Decision Making 

WE DO NOT USE ANY FORM OF AUTOMATED DECISION MAKING IN OUR BUSINESS. 


11. Further processing 

If we wish to use your personal data for a new purpose, not covered by this Data Privacy Notice, then we will provide you with a new notice explaining this new use prior to commencing the processing and setting out the relevant purposes and processing conditions. 

12. Changes to our privacy policy 

Any changes we may make to our privacy policy in the future will be posted on this page and, where appropriate, notified to you by e-mail. Please check back frequently to see any updates or changes to our privacy policy. 

13. How to make a complaint 

To exercise all relevant rights, queries or complaints please in the first instance contact our DATA PROTECTION OFFICER Christina Wightmore 

If this does not resolve your complaint to your satisfaction, you have the right to lodge a complaint with the Information Commissioners Office on 03031231113 or via email https://ico.org.uk/global/ contact-us/email/ or at the Information Commissioner's Office, Wycliffe House, Water Lane, Wilmslow, Cheshire, SK9 5AF, England.