Privacy Policy

YOUNG ACTORS ASSEMBLY (YAA) – PRIVACY POLICY
Effective Date: 30th June 2025

This Privacy Policy is a legal document that outlines how Young Actors Assembly (YAA) collects, uses, stores and discloses personal information. It complies with the Australian Privacy Act 1988 (Cth), including the Australian Privacy Principles (APPs), and aligns with YAA’s duty of care to its students, staff, and families.

1. Collection of Personal Information

YAA collects personal information necessary for the delivery of its educational, creative and administrative services. This includes, but is not limited to:

• Student name, date of birth and contact details

• Parent or guardian contact information

• Medical and emergency details

• Enrolment, payment and attendance records

• Audio, video and photographic recordings

• Correspondence and feedback provided by families or students

Information is collected through online enrolment systems, written communication, verbal interaction, and in-person participation at YAA programs.

2. Use of Personal Information

Personal information is used for purposes directly related to YAA’s functions and services, including:

• Managing enrolments and communicating with families

• Delivering training programs and creative projects

• Responding to emergencies or medical needs

• Processing payments and managing financial accounts

• Evaluating and improving services

• Using audio-visual materials for approved promotional or archival purposes

Information is only used in ways that a reasonable person would expect, or where legally required or permitted.

3. Disclosure of Personal Information

YAA does not sell or rent personal information. Information may be disclosed to:

• Medical professionals in the event of an emergency

• Service providers such as payment gateways and software platforms, under confidentiality obligations

• Government agencies or authorities where required by law

• Contractors or creative professionals involved in YAA-authorised projects
  
  

All disclosures are made in accordance with the Privacy Act 1988 (Cth) and YAA’s internal policies regarding student welfare and safety.

4. Storage and Security

YAA takes reasonable steps to protect personal information from misuse, interference, loss, and unauthorised access or disclosure. This includes:

• Secure password-protected digital systems (e.g. Class Manager)

• Controlled access to internal files

• Encryption of sensitive data where applicable

• Secure deletion or de-identification of information no longer required

Staff and contractors are trained to handle personal data in accordance with privacy and child safety legislation.


5. Access and Correction

Parents, guardians, and students may request access to their personal information and request corrections if the information is inaccurate or out of date.

Requests should be made in writing to:
Email: [email protected]

YAA will respond to access or correction requests within a reasonable timeframe and in accordance with its legal obligations.

6. Use of Visual and Audio Recordings

By enrolling in a YAA program, parents and students consent to the collection and use of photographic, video and audio recordings for educational, marketing and archival purposes.

If a parent or guardian does not wish their child to be included in such materials, they must notify YAA in writing prior to the commencement of the program.

All media is stored securely and handled with care to ensure the dignity and privacy of all participants.


7. Online Systems and Third Parties

YAA uses third-party platforms to facilitate its services, including but not limited to:

• Enrolments and communication (Class Manager)

• Payment processing (Stripe or other authorised platforms)

These platforms maintain their own privacy and data security policies. YAA selects providers who demonstrate compliance with Australian privacy standards.

External websites linked from YAA platforms are not governed by this policy.


8. Complaints and Breaches

If you believe your privacy has been breached, or if you wish to make a complaint, you may contact YAA in writing at:

Email: [email protected]
Address: YAA Administration, Sydney, NSW

YAA takes privacy concerns seriously and will investigate and respond in accordance with the APPs and our internal procedures.


9. Updates to This Policy

YAA may amend this Privacy Policy from time to time to reflect changes in law, practice or operations. Updated versions will be published on our website and made available upon request.

Continued participation in YAA programs constitutes acceptance of any revised policy.

Contact
Young Actors Assembly (YAA)
ABN: 93 909 588 927
[email protected]
www.youngactorsassembly.com 

Updated Date: 30th June 2025