Privacy Policy

PRIVACY POLICY - YOUNG ACTORS ASSEMBLY

Introduction

Young Actors Assembly (referred to as "we," "us," or "our") is committed to protecting your privacy and personal information in accordance with the Privacy and Personal Information Protection Act 1998 (NSW) and other applicable privacy laws.

Collection of Personal Information

We collect personal information that is necessary for our functions and activities, including:

Types of Information Collected

- Names and contact details

- Date of birth

- Emergency contact information

- Medical information relevant to participation

- Photography and video recordings

- Performance history and experience

- Educational background

- Working With Children Check information (for staff and volunteers)

Collection Methods

We collect information through:

- Registration and enrolment forms

- Online applications

- Direct communication

- Photographs and recordings during performances

- Emergency contact forms

- Medical information forms

Use and Disclosure of Personal Information

We use and disclose personal information for:

- Providing acting classes and performance opportunities

- Managing enrolments and attendance

- Emergency contact purposes

- Marketing and promotional activities (with consent)

- Complying with legal obligations

- Administrative purposes

- Child safety and welfare requirements

Storage and Security

We take reasonable steps to protect personal information from:

- Misuse, interference, and loss

- Unauthorised access, modification, or disclosure

Security measures include:

- Secure physical storage

- Password protection

- Access controls

- Staff training

- Regular security updates

Access and Correction

You have the right to:

- Access your personal information

- Request corrections to your personal information

- File a complaint about privacy concerns

Consent for Photography and Recording

We obtain specific consent for:

- Taking photographs and videos

- Using images/recordings for promotional purposes

- Publishing content featuring students

- Sharing performance recordings

Special Provisions for Children
We take additional precautions when handling children's personal information:

- Requiring parental/guardian consent

- Limiting access to authorised staff

- Enhanced security measures

- Strict sharing protocols

Marketing Communications
We will:

- Obtain consent before sending marketing materials

- Provide opt-out options in all communications

- Honour unsubscribe requests promptly

- Not share contact lists with third parties

Data Breaches
In the event of a data breach, we will:

- Investigate the incident

- Notify affected individuals if required

- Report to relevant authorities if necessary

- Take steps to prevent future breaches

Changes to Privacy Policy

We reserve the right to update this privacy policy. Changes will be:

- Posted on our website

- Communicated to enrolled families

- Made available upon request

Contact Information

For privacy-related queries, contact: [email protected]

Last Updated: 1st January 2025